Assistant Administrative

**** ******** ****

Arlington, Texas *****

Phone 214-***-****

E-mail ************@*****.***

Nikesha Leonard

Objective

Seeking a long–term opportunity with a reputable company that will allow me to grow in experience and lead to further opportunities.

Summary of qualifications

Flexible and adaptable to changing products, trends, methods and procedures in a rapidly evolving technical environment.

Organized, detail-oriented and self-motivated with the ability to manage multiple projects simultaneously.

Highly developed interpersonal skills with the ability to interface successfully with a public of diverse backgrounds, as well as peers and management at all levels.

Excellent communication skills, both verbal and written. Able to communicate on both technical and non-technical levels and to translate between the two.

Computer literate - proficient with Microsoft Word, Microsoft Excel, MS DOS, MS Access, MS PowerPoint, Adobe Acrobat. Type 60-65 wpm.

Professional attitude emphasizing reliability, integrity, teamwork and the willingness to work as necessary to get the job done.

Professional experience

06/2012 – 07/2020 Broadwing Aviation Ft Worth, TX

Sales Administrative Assistant

Sourced aftermarket aircraft components for major airlines, air transportation operators and aircraft maintenance organizations around the world.

Focused on solving problems in the customer’s supply-chain by providing a low cost, high quality solution for rotable assets.

Provided innovative inventory management, surplus sales and repair management services for customers and partners.

03/2018 – 08/2018 Primoris T&D Ft Worth, TX

Subcontracts Administrator

Receive, review, accept and maintain requests for subcontracts and change orders ensuring these requests comply with company acquisition requirements.

Assist in the preparation and analysis of post-award, high dollar, critical subcontracts, materials and services requisitions, work releases and change orders into JDE.

Manage subcontracts for complex procurements.

Obtain price quotes from suppliers based on the purchase requests.

Interface with operations and subcontractors to build and sustain business relationships and ensure effective delivery of services in accordance with subcontract requirements.

Adhere to compliance and auditing requirements.

Maintain requests for proposals, specifications, approvals, and all supporting documentation associated with the subcontract.

Provide overall support on multiple projects.

Coordinate with cross-functional teams to accomplish departmental key objectives and goals.

Assist in sustaining an effective subcontract compliance program that ensures compliance with all legal, regulatory, and contract requirements.

Actively participate with finance department to assist managing subcontract billing, subcontract performance, and financial reporting for subcontract deliverables.

Assist accounts payable with invoice approvals and accuracy.

Assist in reviewing and handling insurance certificates.

Obtain new vendor vetting documentation to ensure company standards are met prior to bringing a new subcontractor on site.

02/2011 – 06/2012 Dr. Ed Menton, DDS Arlington, TX

Surgical Assistant Front Office Assistant

Prepared surgery areas and patients for operations

Took and recorded patient’s vital signs

Assisted surgeon with general anesthesia and intravenous sedation procedures

Transferred surgical instruments to oral surgeon and prepared surgical dressings

Performed suctioning to keep the patient’s mouth dry and clear

Monitored intravenous fluids and vital signs during a procedure

Sterilized instruments

Monitored patients following surgery and gave them post-operative care instructions

Took dental radiographs

Prepared prescriptions, maintained inventories of supplies, wrote in patients’ treatment charts and prepared patient consent forms regarding surgery and the use of anesthesia.

Scheduled patient appointments.

07/2010 – 02/2011 PetroData Systems, Inc. Arlington, TX

Administrative Assistant

Responded to client inquiries for assistance with PBS products and systems.

Supported for the Online Service Request System.

Gathered all supporting documentation relating to each service request submitted.

Worked closely with Customer Service Manager in making sure each service request has been assigned a due date or release number.

Created and maintained systems documentation for each module for software training and online help manuals.

11/2006 – 11/2009 Fairfield Development Grand Prairie, TX

Project Manager Assistant Contracts Administrator

Provided a high level of administrative support to various jobsite project

managers.

Updated and maintained weekly schedules for various regions.

Tracked execution of contracts and contract change orders generated by regional offices.

Initiated purchase orders and change orders in Lotus Notes and Timberline and sent through the proper approval channels.

Created new timelines as requested by Construction Vice President and provided those to Asset Management for monthly relations conference calls.

Researched various accounting invoicing issues to find out why they were not paid in a timely manner.

Point of contact for all temporary housing needs for several projects.

Arranged travel schedule and reservations for executive management as needed.

Responsible for calendar management coordinating a variety of complex executive meetings.

07/2003 – 09/2006 Dynamic Systems, Inc. Dallas, TX

Administrative Assistant

Provided a high level of administrative support to the jobsite project managers.

Created and produced a variety of written materials such as forms, correspondence, contracts, agreements, reports, templates, models and other documents of similar complexity.

Maintained all correspondence files and perform various tasks delegated by project managers.

Assisted in operation of office equipment, trouble-shooting and resolving equipment problems.

07/1997 – 09/2002 Sprint Communications Irving, Texas

System Support Analyst

Applied systems solutions to basic business problems of smaller scope through the design and programming of automated systems.

Responsible for activities associated with the development and/or support of applications according to specifications.

Interfaced, directly and indirectly, with small business clients to define business requirements. Assisted in the development of detailed application designs and systems flows.

Performed tasks such as application processing, data modeling, testing, test plan preparation, testing validations, program debugging, coordination of program releases, investigation and correction of errors or discrepancies and verification that application processing complies with department standards.

Responsible for monitoring automated systems.

Responsibilities also included analyzing mainframe jobs.

Accountable for providing the field (Technical Account Consultants, National Account Managers and Customer Support Specialists) with PIC Dispute Reports on a monthly basis, ANI Profile Reports on a weekly basis and Wholesaler's with Batch Error Reports on a daily basis.

Updated and added tables in FoxPro as the customers made changes available.

Provided problem management system support including open problem analysis and application training.

Sales Implementation Specialist

Primary point of contact for assigned Technical Account Consultants.

Generated Access Database Reports to the Technical Account Consultants, including pending order reports for specific customers, inventory reports, monthly activity spreadsheets, regional SDO performance reports, Return to Sales Reports and Interval Reports for the Mid Atlantic and Northeast Regions

Responsibilities also included tracking orders from the Mainframe Order Management entry to installation and escalating less technical issues independently or escalating more technical issues in conjunction with the Technical Account Consultants.

Field Support Specialist

Primary point of contact for assigned Resell customers.

Processed orders submitted from the Sales office for Wholesale Service Group business accounts.

Contacted customers, as well as the Account team, to inform of keying errors and reasons for rejecting orders.

Resolved conflicting issues by telephone and/or e-mail.

Created and developed methods and procedures for the Reseller’s handbook.

Computer Skills

Microsoft Office Suite – Word, Excel, PowerPoint, Access, Adobe Acrobat; FoxPro; Lotus Notes; Timberline; Quantum; JDE; Quantum Control; AEROXCHANGE

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