Administrative Assistant Office

Antonella Santibanez

WORK EXPERIENCE

Marcum LLP, New York, NY May 2019 - June 2020

Administrative Assistant

● Process client checks on a daily basis for all departments and keeps record of reports and works along accounts payable, CEO and Chief Financial Officer.

● Maintains calendar for conference rooms for 500+ employees.

● Assists partners from offices through-out the United States with bookings such as; Car service, Hotel amenities, visitors office and conference rooms.

● Assist CEO; Jeffrey Weiner with meetings and events held in the Headquarters / New York City office.

● Assist HR with new hire orientation, office tours and paper work as needed.

● Manages onboarding employees with company resources such as: Uber, Seamless, and office supplies.

● Manages company monthly expenses and submits invoices to accounts payable.

● Generates daily production reports keeping track of billable hours from all staff members.

● Assist all partners of the company with events; accommodations, catering, security Services with the building.

● Works along the IT department ensuring staff and partners are set up with the right technological equipment for meetings, events and presentations.

● Assist Jeffrey M. Weiner(CEO) and Vice Chairman (David Bukzin) with all personal incoming and outgoing mail, meetings and agendas.

● Assist marketing with company events for all departments.

● Creates a monthly newsletter for the New York City office providing high value information about the company's growth and monthly accomplishments.

Ravel Hotel, Ravel Management, Queens, NY August 2016 - September 2018 Administrative Assistant to Owners / Restaurant Manager

● Assisted supervising and coordinating all details with sales coordinators with vendors to meet and exceed clients’ expectations.

● Worked in an office with high volume of calls using various phone lines connecting to all different departments within the company.

● Scheduled and coordinated meetings, interviews, appointments for Sales Managers and Executive team

(owners).

● Generated reports that assisted Executive Team Members with decision making and emailed memos implementing new initiatives that were distributed to 400+ Employees Company wide.

● Created and executed timelines and floor plans for; corporate, social, nightlife celebrations, private, semi-private events including: weddings, birthdays, bat mitzvahs, corporate holiday parties.

● Proposals ranging from 10- 200 guests.

● Created Bi-weekly schedules for FOH team, Sales team and Management team. (200 employees)

● Verified Bi-weekly schedules along with Payroll.

● Created weekly agendas with focus points deriving from weekly management meetings. Law Offices of John Garzon, Queens, NY July 2015 - July 2016 Office Administrator

● Responsible for the day-to-day office functions including ensuring that faxes, mail, court calendars, timesheets and phone calls are distributed effectively.

● Completed time sheets on a daily basis and turns them in to Admin every pay period.

● If bilingual, assisted attorneys with translations to non-English speaking clients and caretakers or to translate letters.

● Scheduled and coordinated meetings, interviews, appointments and travel arrangements. EDUCATION

John Jay of College of Criminal Justice, New York, NY Psychology - December 2021

SKILLS

Proficient in MS Office, Word, Excel, PowerPoint, Outlook, QuickBooks, Maconomy and TD Digital Express.

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