Personal Assistant Administrative
Resume:
CURRICULUM VITAE
OF
NKATEKO KOZA
PERSONAL DETAILS:
Address : **** ***** **** **** *
Doreg Avenue
Karenpark
Telephone Number : +27-12-460-**** (w)
+27-81-331-**** (m)
E-mail: *******.*.****@*****.***
Identity number : 920-***-**** 085
Citizenship : South African
Language proficiency : English, Nguni Languages, Setswana
Knowledge of Afrikaans
Driver’s License : Code 8 with own vehicle
FORMAL EDUCATION:
University of South Africa: Present
HC Accounting Science
South African Theological Seminary: Present
Bachelor of Theology
University of Cape Town: 2015
Occupational Health & Safety Management Certificate
University of Cape Town: 2015
Project Management Foundations Certificate
Tshwane North College: 2015
National Diploma Public Relations Management
Pretoria Secondary School: 2006-2011
Completed Grade 12
WORK EXPERIENCE:
December 2019-Present: Debtors Clerk
1.Request and obtain the following information on a monthly basis:
Hostel Attendance Register
List of all the school learners
2.Bus List from Reconcile the above-mentioned lists with your Excell Spreadsheet information to ensure that the parents are correctly levied for school. Bus and Hostel fees on a monthly basis.
3.Levy School, Hostel and Bus fees on the 1st of each month on the PASTEL Accounting programme. (Levies only for 10 months: Jan – Oct)
4.Set the Pastel Invoice programme for Accounts to be payable by the 7th of each month.
5.Calculate and debit part-time learners at the Hostel with the previous month’s afternoon and night fees. (levies for 12 months)
6.E-mail the statements (Accounts) to the parents just after the levying of the different fees on a monthly basis.
7.Follow up on outstanding debtors on a monthly basis from the Debtors Age Analysis – Write letters to outstanding debtors informing them of their outstanding debts after the payment date – 7th of each month.
8.Write “final warning for handover of debts” letters to debtors which are outstanding for 120 days and more.
9.Assist outstanding debtors to make payment arrangements for the payment of outstanding debts in instalments - monthly
10.Follow –up on payment arrangements to ensure that debtors honour their payment arrangements – monthly.
11.Receive payments from parents via EFT and cash payments and issue receipts for the cash payments received.
12.Draw bank statements and follow-up on EFT payments to ensure that your outstanding debtors list is updated regularly with bank payments received.
13.Follow-up on debtor emails received and ensure that feedback be given within 48 hours of receipt of an email.
14.Update debtor records on a monthly basis by adding or changing debtor information on the PASTEL Accounting system. Delete outdated records from the system when necessary - monthly
15.Compile a report to the SGB of debtors to be handed over to the Debt Collectors for the recovery of outstanding debts that are more than 3 months old - once a year.
16.Follow –up on Handover debtors by consult with the Debt Collectors and reply in writing on Debt Collector enquiries – monthly
17.Compile a report to the Fin Com & SGB on the writing –off Debtors of which debts cannot be recovered – once a year
18.Compile a report to the Fin Com and report on the unpaid accounts and percentage payments for the month – monthly.
B- HOSTEL STAFF RENT
1.After the approval of the Budget for the upcoming year at the end of each year, inform the Hostel staff of the new Rent amount payable for the next year.
2.Levy Hostel Staff with their monthly rent amounts on the PASTEL Accounting programme
3.Staff that eat at the Hostel have to pay upfront for meal tickets for the upcoming month and such staff need to be levied the monthly meal fee on the PASTEL Accounting programme.
4.After levying on the 1st of each month, accounts for rent and meals must be issued to the relevant Hostel staff.
5.Reminder letters must be send to Hostel staff who are in arrears on their accounts.
6.Hostel staff in arrears must make payment arrangements and these arrangements must be followed on a monthly basis.
7.Payments receive from Hostel staff through EFT and cash payments must be follow-up and receipts issued.
May 2016- Administrative Assistant: Gauteng Department of Education
Provide administrative support to ensure efficient operation of the office.
Support managers and employees through a variety of tasks related to organization and communication.
Ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.
Responsibilities
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Organisational and planning skills
Consolidate Asset Register Monthly
October 2014-Present: Personal Assistant to the Principal at Unica School for Children With Autism
Duties include:
Meeting and greeting of visitors to the School
Maintain switchboard daily activity
Personal Assistant to the Principal
Answering of switchboard, assist with telephone queries and the follow up thereof
Capture data of School learners
Assist staff in creating a system for responding to telephone and written requests
Write letters to parents
Manage cleaning staff
Design Registers and timetables for staff
Keep record of Petty cash
Supervise cleaners & drivers
Monthly monitoring of leave stats
Oversee all administrative aspects of retreats / events / meetings including confirmations, preparation and mailing of materials to event sight
Prepare SGB meeting Agenda, minute taking, typing
Human Resource Administration
Consolidate Asset Register Monthly
October 2013-October 2014: Special Projects Intern: Gauteng Department of Education Tshwane
South District
Duties include
Meeting and greeting of visitors to the office
Answering of switchboard, Assist with telephone queries and the follow up thereof(problem solving)
Routing calls to correct departments,
Message taking (distribute them via e-mail),
Compile weekly and Monthly Reports
Maintain switchboard daily activity
Maintain SSIP statistics daily (during school holidays) and weekly
Agendas, Minute taking, Typing and Maintain electronic and hard copy filling system
Serving refreshments as per request, General clerical duties including photocopying-fax and mailing Maintain electronic and hard copy filling system, Retrieve documents from filling system
Oversee all administrative aspects of retreats / events / meetings including confirmations, preparation and mailing of materials to event sight
Assist in the processing of Annual Conference registrations, preparation of packets,
Assist staff in creating a system for responding to telephone and written requests
Assist in planning and organising SSIP Holiday Camps
Be familiar with functions of EOS as a Sub-directorate and assist Special Projects Office Manager so as to enable him to assume the duties of the Office Manager in his absence.
Promote SSIP programme to schools, learners and parents
Perform other duties as assigned
November 2012 – December 2012: Casual at C.N.A Centurion
Duties include:
Responsibilities at the tills
Promote and sell Cellphone products
Capture data of stock at hand
Part-Time: Events Coordinator: Present
LEADERSHIP ROLES
RCL Member: 2006-2009
RCL Executive Public Relations Officer: 2009
Children’s Ministry Leader: Touching the Heart of God Ministries 2009- February 2016
International Thanksgiving Conference Coordinator: Children’s Ministry: 2014-February 2016
Member of Unica School Finance Committee: Present
Member of Unica School Health and Safety Committee: Present
Special Projects and Programmes Facilitator: Peculiar Nest (NGO): Present
REFERENCES
Mr N. Ramorula Mr L.S. Sethoga
Gauteng Department of Education Gauteng Department of Education
Tel+27-74-545-**** 074-***-****
Ms L.T Mason
Unica School for Learners with Autism
Contact this candidate