ANASTASIA “STACY” H. BALL

**** *** *** **********, ** 41098

502-***-**** adkl4l@r.postjobfree.com

Friendly, efficient administrative assistant with over fifteen years of experience seeking to use proven skills in support to an Executive. Managed daily full schedule of meetings and travel plan arrangements while also performing several office administration duties each day. Effective communication skills with internal and external personnel, multi-tasked oriented, dependable, trustworthy, and flexible.

PROFESSIONAL EXPERIENCE

FINANCE AND ADMINISTRATIVE CABINET, OFFICE OF THE CABINET SECRETARY

August 2019 to Present

Executive Assistant

Provided professional support to the Cabinet Deputy Secretary; create, review, maintain and monitor files for office, schedule and make business travel arrangements, gather and combine reports via Microsoft Word or Excel.

Coordinator Microsoft calendar invites on all Executive business meetings which is a full daily schedule.

Serves as the Kentucky Employees Charitable Campaign (KECC) coordinator for the Finance and Administration Cabinet which included working with the Executive Director of the Office of Administrative Services to establish goals and other Finance agency personnel to organize events and initiatives, collecting contributions for the KECC Administration Office/

Serves as backup receptionist when needed to the Office of the Cabinet Secretary: answer phones, and greet guests.

Scan various documents to a confidential FinShare location, assisted in making sure the Deputy Secretary had all board meeting details at least 3 days prior to each board meeting.

Maintain dedicated work ethic, respect of superiors and confidentiality of the office at all times.

Various other duties as assigned.

CARROLL COUNTY MEMORIAL HOSPITAL, OFFICE OF THE CEO

December 2018 to August 2019

Executive Administrative Assistant

Accurately and efficiently typed documents, which included administrative and physician correspondence, policies and procedures, as well as work schedules

Maintained accurate and complete files of written records, letters, and memorandums

Prepared completed purchase orders for office supplies, paper stock and other requests. Works within the departmental supply budget, advising supervisor of need for special-request or unbudgeted items

Accurately scheduled meetings and travel arrangements according to the Carroll County Memorial Hospital travel policy

Maintained confidentiality of business operations, which can include patients, family members, volunteers, employees, physicians or operations of Carroll County Memorial Hospital

Keptup to date credentialing records on all hospital physician and nurse practitioner contracts, and monthly meeting notes for the CCMH Board, Medical Staff, Executive Medical Staff Team, Nurse Supervisory and Leadership Team

Reviews press releases for local newspapers, assists in marketing, and prepared and attended community events representing materials about services available at the hospital

FINANCE AND ADMINISTRATION CABINET, COMMONWEALTH OFFICE OF TECHNOLOGY

December 2017 to November 2018

Staff Assistant

Provided professional support to the CIO and his Executives: create, review, maintain and monitor personnel actions and personnel records to completion for office of over 700 employees, schedule and make all business travel arrangements for all office executives

Compiled and maintain billing records on an American Express and Visa Procard. Keeping records, created reports and tracked expenses for accuracy.

Maintained files and important documents including all purchasing of office supplies via a Visa Procardas assigned by the CIO and his Executives and kept records and receipts in both paper documents and electronic files format.

Organized and coordinated all in state and out of state Executive travel arrangements to attend conferences using the agency American Express card for booking air or hotel reservations.

Prepared and attained appropriate signatures of approval on every travel request and travel voucher in the office.

Coordinator Microsoft calendar invites on all Executive business meetings which is a daily full schedule forseven Executives

Organize and coordinate events such as the Kentucky Employees Charitable Campaign (KECC), and many other activities throughout the year.

FINANCE AND ADMINISTRATION CABINET, DEPARTMENT OF REVENUE June 2005 to November 2018

Executive Staff Advisor and promoted to Staff Assistant

Provided professional support to the Commissioner and Deputy Commissioner which includes create, review, maintainand monitor personnel actions and annual evaluationfor Department of 890 employees

Coordinator Microsoft calendar invites on all Executive business meetings which is a daily full schedule for the Commissioner and Deputy Commissioner

Compiled master agreement contracts and billing records for the Commissioner and Deputy Commissioner for Department of Revenue

Maintained files and important documents signed by the Commissioner; both paper documents and electronic files

Maintained files and important documents including all purchasing of office supplies via a Visa Procardas assigned by the Commissioner and his Executives and kept records and receipts in both paper documents and electronic files format.

Organized and coordinated all in state and out of state Executive travel arrangements to attend conferences.

Prepared and attained appropriate signatures of approval on every travel request and travel voucher in the office.

Organized and coordinated Department Events such as Employee Appreciation Week, Monthly Coffee with the Commissioner and the Kentucky Employees Charitable Campaign (KECC) annually

Additional Experience:

Administrative Specialist I, II and III - FINANCE CABINET, DEPARTMENT OF REVENUE-1991 to 2005; Various support staff position classifications under a Section Supervisor, Branch Manager or Division Director

Sales Consultant - MACY'S DEPARTMENT STORE (FORMERLY LAZARUS)-1989 to 1991; Typically worked in the women's clothing area of the store. EDUCATION

REFERENCES

Melinda Hill, Bowling Green, KY # 270-***-****

Virginia “Jenny” Carroll, Frankfort, KY, Phone # 502-***-****

Holly Dawson, Insurance Agent, Carrollton, KY, Phone # 502-***-****

Ashley Johnson, Human Resources Manager, Carroll County Memorial Hospital, Carrollton, KY, Phone # 502-***-****

Stacy Perry, FAC, Office of Administrative Services, Division of Human Resources, Phone # 502-***-****

Owen County High School - Owenton, KYHigh School Diploma

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