Administrative Assistant Executive
Resume:
GINNA GUITY
**** ********* ** ■ Houston, TX ***** ■ **********@*****.***
PROFESSIONAL SUMMARY
Motivated administrative professional seeking a position in a fast-paced environment. Over 10 years experience successfully providing administrative and secretarial support. Proficient in a range of computer applications. Well-developed communication and customer service skills. Proven ability to efficiently plan and manage multiple assignments to meet tight deadlines.
PROFESSIONAL WORK EXPERIENCE
John Crane – Executive Assistant
08/18- Present Houston, TX
Support Vice President and senior directors with daily clerical tasks.
Answer phone calls, provide information to callers or connect callers to appropriate people.
Schedule appointments and update calendars.
Coordinate logistics and arranged complex and detailed travel plans through HRG travel, itineraries, and agendas.
Compose and type regular correspondence, like invitations and informative material.
Process and submit expenses on Concur.
Coordinate birthday celebrations and teambuilding activities to boost morale.
Create, design, format and customize PowerPoint presentations, Excel reports and Word documents, ensuring finished products are error-free, visually clear and formatted consistently and brand compliant.
Develop and maintain a filing system.
Greet and provide general support to visitors; act as a gatekeeper.
Develop, implement and improve office policies and procedures.
SECOR Asset Management- Receptionist/Admin. Assistant 10/16- 06/17 New York, NY
Answered and placed calls as appropriate and took messages.
Organized and catered office events; orchestrated external meetings.
Instituted systems and procedures for general accounting and human resource functions, which brought more consistency and reduced mistakes.
Greeted all visitors and communicated internally as appropriate.
Provided back-up coverage for other Assistants in the firm, including scheduling assistance, phone line coverage for Global hedge fund CEO’s and other C-Level staff.
Coordinated messenger and FedEx shipments (delivery/ pick-up), signing for all incoming packages.
Tracked inventory and ordered office supplies; obtained daily incoming mail, sorted, opened and distributed.
OOGC- Executive Assistant 03/15 – 09/16 Houston, TX
Translated and acted as a liaison between Latin American vendors and the Vice President.
Managed extremely active calendars of appointments.
Coordinated logistics and arranged complex and detailed travel plans through Amex travel, itineraries, and agendas.
Ordered office supplies, monitored phone traffic, answer and responded to phone calls and inquiries, and provided backup to other administrative assistants.
Arranged meetings, orchestrated departmental and outside events with other departments, distributed departmental mail, reports, faxes, other materials. Worked across different time zones, which included China, Canada and Mexico.
Reported expenses in Concur software and allocated costs.
Houston Association of Realtors - Receptionist 02/13-02/14 Houston, TX
Operated multi-line telephone system to answer incoming calls; directed callers to appropriate personnel Retrieved messages from voice mail and forwarded to appropriate personnel.
Answered questions about organization and provide callers with address, directions, and other information.
Welcomed on-site visitors, determine nature of business, and announced visitors to appropriate personnel. Monitored visitor access and issued passes when required.
Updated appointment calendars. Ordered, received, and maintained office supplies.
Received, sorted, and routed mail; maintained and routed publications.
Maintained fax machines, assisted users, sent faxes, and retrieved and routed incoming faxes.
Principal Financial Group- Executive Administrative Assistant
01/08- 01/12 Houston, TX
Answered multiple line phone system and took messages when appropriate.
Attended meetings and prepared materials for meetings. Performed database entry into Excel for mail merge projects.
Sorted, opened and distributed incoming and outgoing mail. Scheduled conference rooms for meetings.
Assisted management in handling all aspects of office administration ensuring that the office runs smoothly, efficiently and accurate.
Answered customer inquiries about company products and services; processed applications.
In charge of ordering office and marketing supplies.
Responsible for keeping the conference and kitchen area orderly.
EDUCATION
Barbara Jordan High School Graduated 05/2005
High School Diploma
University of Houston-Downtown
Major in Communications
SKILLS
Languages
English
Spanish
Skill Highlight
Microsoft Office (Word, Excel, PowerPoint, Outlook)
Proficient with SAP and SharePoint
Copy, Scan, Fax, and Email
Data Entry
Meeting and Events planning
Scheduling
Concur
Intercommunications
Time Management
Coordination
Confidentiality
Report Preparation
Operational Support
Detail oriented, with a high level of accuracy
Self-starter who possesses good analytical skills
Hobbies
Reading
Travelling
Volunteering
Contact this candidate