Manager Personal Assistant

Curriculum Vitae

Tania Klink

PERSONAL DETAILS

Email: *****.*****@*****.***

Mobile: 079*******

Address: ** ********** ********

Tafelsig

Mitchells Plain

7785

ID number: 841**********

Driver’s license: Code 8

OBJECTIVE

I have the ability to analyse data quickly and learn fast, basing judgements on facts, identifying implications and learn from others. I am a very responsible, self-confident, hardworking and enthusiastic individual, who does everything to the best of my ability. I have great organizational skills and high attention to detail and obtained the ability to multi-task and think strategically. KEY SKILLS AND COMPETENCIES

Independent worker with strong team working and leadership skills.

Exceptionally well organised and efficient office administration skills.

Able to assist companies with corporate sustainability agenda and overall resource efficiency.

Excel in a diverse, multi-cultural teams - able to communicate effectively at all levels.

Experience and special interest in community development and social environmental programmes.

Overall experience in new enterprise development including human resource management, import and export, logistics, social media marketing, inventory control, financial administration and customer service. TERTIARY QUALIFICATIONS AND EDUCATION

2015, First Aid Level 1, Medical Education Centre

2013-2014, Events Management Diploma,

Correspondence Training Academy

2013 Occupational Health and Safety, SEESA

2013 Personal Assistant, SEESA

2011-2012, Business Management and

Administration, Varsity College

Human resource management

Business finance

Administration and communication

Sales and marketing

2003-2007, National Diploma Fashion Design,

Cape Peninsula University of technology

Costume history and style.

Business studies.

Design studies.

Applied clothing technology.

2012– First Aid level 1, MEC Training

2012– Company Policies and Legal Contractual

Agreements, SA Labour Law

2018-2019-Business Management and

Entrepreneurship N4- N5, False Bay College

2018-2019-Computer Skills N4, False Bay College

2019- Financial Accounting N4, False Bay College

2019- Computerized Financial Systems N4 (SAGE

PASTEL Accounting)

WORK EXPERIENCE

Spier Wine Centre (2005-2008)

Cashier and cash up administrator

RESPONSIBILITIES AND SKILLS GAINED:

Doing daily cash-up of two outlets;

Assisting guests with their necessary

enquiries;

Taking monthly stock taking;

Excellent computer skills;

Excellent and professional telephone skills;

Filling in cash-up sheets using Microsoft Excel;

Making use of the internet and email facilities

on a daily basis;

Average administration duties;

Leadership and communication skills;

Confidence in working on own initiative.

Reference: Francois van der Walt

Manager, Spier Wine Centre

Tel: 082-***-****

Sustainability Institute (2008 -2012)

Reception, Office Administrator and Events

coordinator

RESPONSIBILITIES AND SKILLS GAINED:

Administration assistance with Farm to Fork and

Greencafe project;

Assisting with the Marketing and Financial budget of the Greencafe;

Recruitment and initial screening of new

employees;

Facilitating all internal meetings;

Personal Assistant to Financial Manager

Facilitator of all tours;

Facilitator of all volunteers;

Assistance of staff HR manual;

Assistance with the coordination of Staff files;

Meeting minutes;

All receptionist duties as listed below;

Data capturing and managing of hospitality

projects.

Learning for Sustainability F.E.T College (2012-2013)

Office Manager

RESPONSIBILITIES AND SKILLS GAINED:

Manage LFS enquiries and forward necessary info

to Programme coordinators

Process Payment, manage invoices and monthly

reconciliations

Monthly meetings with Finance administrator

Filing of student files

Organising logistics for training

Capturing data and results of students on the SETA Management system

Ordering of all equipment and training needs

Personal assistant to the Managing Director

Schedule Monday morning meetings and meeting

minutes

Coordinating all events of organization

Sustainability Institute (2013 till 2016)

Events coordinator and Occupational Health and

Safety Chief Executive Officer, Training and Staff wellness programme coordinator and Hospitality

support administrator

RESPONSIBILITIES AND SKILLS GAINED:

Coordinating all events for the Sustainability Institute

Liaison with all clients or guests

Reservations for the student residence/guesthouse

Reservations for catering from guests

Supervisor of hospitality staff during and before all events.

Ordering of equipment.

Processing quotations to guests or possible clients.

Debt collection of all events hosted.

Adhoc admin for all programs.

Managing tours with groups or doing individual tours with guests

Ordering of goods and equipment

Facilitating Health and Safety audits

Facilitating weekly planning and Health and Safety committee meetings and meeting minutes

Ensuring all fire equipment is serviced and liaising with service providers

Managing of the Events and OHS (Occupational Health and Safety) budgets.

Ullmansails- Jannie Reuvers sails (June 2016- April 2018)

Office Manager and Junior HR administration and

Stock Control Administrator

RESPONSIBILITIES AND SKILLS GAINED:

Customer liaison and managing the switchboard

(includes international clientele)

All adhoc administration required by the production manager and production floor.

All administration overflow; copying, filing

Maintaining all office supplies and ordering of

cleaning materials

Managing all cleaning personnel

All administration relating to Human Resource and new employees (contractual agreements), UIF,

Workmans compensation, Health and Safety,VIP

payroll as well as timekeeping of employees and

maintaining all staff files ( +/- 200 staff members Durban and Cape Town branch)

Issuing of jobcard to production floor

Organising of internal events

KPI 1 = Reception and Office Support:

Receive, direct and relay telephone and fax

messages friendly and effectively.

Greet and direct clients, suppliers or other

visitors to our organisation, in a professional

welcoming manner.

Maintain Contact Database for Customer,

Supplier and all other relevant Individuals and

Organisations.

Maintain all company printing, filing and

archiving including retrieval of information

required by all departments.

Maintain office supplies to required levels at all times in a cost effective manner. Monitor usage

and reporting.

Maintain company canteen and office

cleanliness by supervising kitchen and cleaning

staff.

Provide word-processing and secretarial support

to all divisions. Inclusive for example: writing out Job Cards; Letters; Excel spreadsheets;

Brochures; Advertising; Database upkeep and

reporting.

Coordinate the repair and maintenance of all

office equipment.

KPI 2 = HR support

Keep all wage employee files up to date and

neat. Opening and closing of files and all related paper work, clock cards and all registrations for

wage employees. On both paper based and

computer based systems. Reporting on any

aspect, as and when required by Payroll and

Financial divisions.

WCM administration, procedure, maintenance

and reporting. Make sure there are completed

forms easily accessible at all times available in

reception.

Make sure medical supplies are adequate and

health and safety levels are satisfactory.

Update UIF online and complete and send forms

when employee files are closed and all reporting

required.

Provident Fund and Union monthly calculations,

submissions, letters and reporting.

Leave balance and Attendance Maintenance,

Capturing and Reporting.

Liaising with payroll department on any

information that affects wage staff payments.

Wage envelope assemble and handout.

Handle staff queries regarding any of the above.

Ullmansails- Bettersails PTY LTD (March 2019- July 2019)

Stock Control Admin Support

KEY PERFORMANCE AREAS

• Supplier Liaison, requesting quotes timeously.

• Ensure all requested orders has relevant

paperwork for Finance department.

• Ensure stock levels is held and send out report

to Procurement Officer and Finance Department

for urgent monetary requests.

• Make sure all invoices are captured on Stock

Control System.

• Ensure all goods are booked out correctly on

Stock Control System from Requisition Forms.

• Daily reconciling of stock to ensure stock levels are accurate

• Make sure all Purchase Orders lists are updated

and fully accessible to all relevant parties.

• Carry out all related admin with relation to stock movement procedure and investigating any

irregularities found.

• Follow up and resolve any limitations / delays of the delivery date with the suppliers.

• Liaise with Production Managers frequently on

stock requirements, delays, and progress with

each order.

• Weekly production stock planning

• Ordering Stock

• Issuing jobcards to all non-sail stock.

• Data Capturing and reporting.

• Ensure all invoices are processed timelessly and agrees to supplier statement.

• Calculation of all landing costs from Foreign

Suppliers and update on system.

• Relief for Front desk.

• Implementation of new forms and procedures to

ensure smooth production flow.

Datacapturing on stock control system of all input and output of stock control-daily

Daily investigations and Recons of all stock relating to hardware and Cloth

Updating Inventory stock control system on landing costs especially international produce.

Calculating lading costs of all hardware and cloth

Organizing Stocktake of all hardware and cloth

inventory

Monthly Inventory financial reporting (Durban and Cape Town branch)

Relief receptionist during intervals

Financial administration duties

Onesails RSA-The Sailmakers PTY LTD ( September 2019- current)

Office Manager and General Admin Support

RESPONSIBILITIES AND SKILLS GAINED:

All administration duties

Human Resource Management

Inventory control

Ordering and Suppliers liaison

IT Liaison

Production planning

Financial Administration

Marketing

Switchboard

Logistics

Import and Export

Personal Assistant to Production Manager

VIP Payroll

Health and Safety admin

Office Manager

RESPONSIBILITIES AND SKILLS GAINED:

All administration duties

Human Resource Management

Inventory control

Ordering and Suppliers liaison

IT Liaison

Production planning

Financial Administration

Marketing

Switchboard

Logistics

Import and Export

Personal Assistant to Production Manager

VIP Payroll

Health and Safety admin

REFERENCES:

Manda Mabeba: Learning for Sustainability

LFS MANAGING DIRECTOR

Contact number: 072*******

Rene Human-Nefdt: Sustainability Institute

SI FINANCIAL MANAGER

Contact number: 084*******

Tracy Pomeroy- Ward: Sustainability Institute:

YOUTH COORDINATOR

Contact number: 071*******

Francois van der Walt: Spier Wine Estate

MANAGER OF SPIER WINE CENTRE

Contact number :082-***-****

MANAGER OF FINANCE AND ADMIN

Michelle Muller: Ullmansails RSA

Contact number :083-***-****/ (021-***-****

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