Jacob Vargis

Phone: +***-***-*******

e-mail: adkfwk@r.postjobfree.com

24th Feb. 2021

Attn.,

HR Manager,

Subject : Application for the post of Document Controller

Dear Sir,

I hereby acknowledge with my CV for your kind consideration.

I am looking for an organization fits perfectly with my future career development and where I can utilize my knowledge and skills, as I know your esteemed organization is under a wise management and growth oriented which may provide me an opportunity to prove myself.

As mentioned in my resume, I have 18 years of experience as Document Controller and back office administration, in Transco, Abu Dhabi. All my previous experiences and job responsibilities are mentioned in the Resume attached below for your review.

The skills which I gain from my previous experiences (i) Dedication & Support (ii) Attention to detail and strong organizational skills (iii) Prioritizing jobs (iv) Confidentiality maintaining (v) Smart working (vi) Microsoft Office Applications skills and (vii) successful administration in an efficient, friendly and genuine manner which all I believe will help me to work as part of the team.

I assure you, if given a favorable opportunity in your esteemed organization, I will work diligently to the best of my ability confident enough that I can contribute in the growth of the organization and able to meet your expectation.

Thanking you in advance and looking forward to the pleasure of meeting you.

Yours faithfully,

Jacob Vargis

adkfwk@r.postjobfree.com

+971-**-*******

Jacob Vargis email: adkfwk@r.postjobfree.com

Document Controller Phone: +971-**-*******

Educational Qualifications:

Diploma In Electrical Engineering (DEE)

Key Skills:

Opentext EDMS

Microsoft Applications (MS Office)

Transco Minutes

Auto-CADD

Premavera

Maximo

Good Typing Speed (30wpm)

Possessing good communication skills.

Professional Trainings:

Certified Administration & Office Management Professional-

Meirc Training, Dubai

Business Report Writing Skills University of Reading, London

Effective & Assertive Communication Skills - University of Reading, London

Premavera P6, Premavera Contract Manager for document management (In-house Training)

ADWEA Document management System e-Post – Designed for ADWEA Group company users.

Auto CADD

Experience:

18 years as Document Controller

Synopsis:

I am having 18 years of experience with my last company m/s Transco and ADWEA (previously subsidiary of Abu Dhabi Water and Electricity Authority) as Document controller. I was Involved in over-all control and supervision of receiving, classification, categorization, registration, routing and storage of documents in a computerized environment using various EDMS. In addition to that I have almost four years of experience with various EPC contractors in Uzbekistan, Saudi Arabia and India.

Also, I have gained good experience in the field of project Office administration by taking as an additional responsibility over and above my regular assignment of Document Controller while working on many projects.

Strengths and Capabilities:

• Establish & Maintain Project Documents Register.

• Manage and circulate documents as per distribution matrix.

• Plan, control and manage the Quality of project documentation system to provide support service to the Project Management / Project Task Force (PTF). Verify and confirm company standards are maintained on all documentation.

• Handling electronic document records using different software

• Focal point for document control and liaising with document controllers of other offices, client and contractor office.

• File all engineering documentation in paper and electronic archives including as-built documentation. Supersede obsolete documents and isolating them from mainstream documentation.

• Implementation of document Flow/Control Systems suiting to projects requirements for incoming and outgoing documentation.

• Preparation and distribution of ‘action pending’ report to the concerned parties on agreed time.

• Co-ordinate with concerned departments and Contractors for obtaining final documentation as per the Contractual requirements and notifying to the concerned about any delay if there.

• Manage the approval cycle of documentation using electronic tools.

• Work closely with Project Managers and help in generating documents lists and schedule.

• Maintain all office requirements and supplies flow UpToDate, like office stationaries, photocopy machine consumables etc.

Experience Record:

May 2006 to Nov 2020

Document Controller,

Transco (ADWEA Group Company), Projects Directorate

Working in Projects Directorate of Transco, reporting to Projects Director and taking collective actions for smooth function of project’s Document Control Centre (DCC), Coordination and supervision of Document Control activities on daily basis

Personal Data:

Nationality : Indian

DOB : 14-03-1972

Gender : Male

Marital Status : Married

Passport # : L-6631941

Languages : English

: Hindi

: Malayalam

: Gujarati

: Marathi

UAE Driving License:

License # : 502532

Expiry : 19-08-2025

References:

Dr. Salem Al Harthi- Projects Director, Transco

Mohamed Jassim Al Hosani – Projects Performance Section Manager- Transco

Receiving the documents from Contractor and consultants for various Projects and distribute using EDMS internally for Engineering and other departments for comments. After completing the approval procedure comments forwarded to Consultant/Contractor for implementation. Prepared and controlled Document Distribution Matrix as per project management requirements. Checking the Final / Vendor documentation received from contractor related to various Projects.

Serve as primary contact for all projects and data related issues and promptly resolve all matters so as to maintain availability, integrity and quality of the data within our technical computing environment. Liaise with business teams, Peers, Vendors and Partner companies to ensure business goals and requirements are being met. Coordinate and execute regular, collaborative project data rationalization/cleanup efforts. Assume leadership role in evaluating and recommending new data management utilities and software with a goal of optimizing data management processes, improving business workflows and reducing data "cradle to grave" lifecycle times. Mentor contract staff and new hires on our company standards for data management.

Jan 2002 to May 2006

Document Controller.

ADWEA, Projects Directorate.

Reporting to Power and Water Projects Managers on daily issues and taking collective actions for smooth function of project’s Document Control Centre (DCC). Troubleshoots problems by communicating effectively and promptly to Vendor / Client / Engineers / Projects Team. Derive improvements within the Document Control scope through leadership, standards & behaviors. Meets deadlines by working at a quick and smart work plan & distribution of project work. Supervise the DC operation throughout the life cycles of the project. Attending Weekly & Monthly Progress Meetings on project documentations related issues. Generating Weekly & Monthly Open Action Reports for Management and Discipline Leads for follow-up. Ensuring that various discipline follow the specification & standard of ADWEA

Jan 2000 to Nov 2000

Electrical Technician

Comp: Techimp, Italy

Project: Ethylene Polyethylene project in Uzbekistan.

Client: ABB-Soimi Ltd.

Reporting to the project manager supervising the electrification works of polyethylene plant. Where I have performed power and control

cable installation, termination, testing and commissioning works at equipment and control panel end. Installation and commissioning of electrical equipment like breakers, transformers, control panels etc. in substation. HV cable termination and testing. As built drawings at site.

Jan 1997 to Dec 1998

Electrical Technician / HV Cable Splicer

Comp: FAFCO, KSA

Project: Control system upgrading of Foxboro DCS System at Uthmania Gas Plant (Saudi Arabia).

Client: Saudi ARAMCO

As a part of Saudi ARAMCO’s commissioning team actively participated in control system upgrading and hot switching over works from Honewell system to Foxboro DCS control system in live gas plant. As a team we have performed pre-commissioning, testing, calibration and commissioning activities of entire electrical and instrumentation system of World’s largest gas plant without affecting the production. The activities where included as Calibration of instruments, upgrading of motor controls, replacing and testing of cable system, simulation tests of control system, high voltage cable splicing / jointing, as-built the drawings according to the modification done at site.

Jan 1995 to Dec 1996

Site Engineer, Gujarat, India

Comp: Kaustubh Electricals

Supervision of various site activities. Supervision and recording of site progress and reporting to higher management. Day to day follow up and progress of site activities and liaising with client.

Contact this candidate