CURRICULUM

VITAE

OF

SAMANTHA

CAPLAN

Samantha Caplan

* ****** ******

Table View

South africa

7441

Phone 073-***-****

E-mail adkd6h@r.postjobfree.com

LinkedIn:http://za.linkedin.com/pub/samantha-caplan/1b/b07/5a4/

I have developed a high level of self-management skills within the human resources field of expertise, whilst utilising a team player approach with other departments and fellow colleagues. I have developed a well-grounded HR/payroll expertise of human resources management during my multi-faceted work experience, through which I developed great work efficiency, and optimise approaches for the best benefit of human capital management.

I aim to utilise my experience and knowledge effectively in a busy and dynamic organisation, in order to enhance the company’s return on investment and enhancing the production output potential in a company. I believe growth and personal improvement should be consistent, and is of utmost importance within a healthy organisational environment, to achieve the best in a company’s workforce with ease.

I am looking to be employed in a dynamic business environment, which will promote HR best practice within the boundaries of correct labour law application and well-aligned policies and procedures, which would allow for optimal potential. My desired role and experiential direction leans towards that of an HR and payroll expert.

Personal Information

Nationality: South African

ID Number: 810-***-**** 087

DOB: 15/04/1981

Race: White

Gender: Female

Disability: No

Education

1.Secondary Education:

British International College & Greenwich College(SA Matric attained)

Johannesburg, completed 1999

2.Degree: Batchelor of Science Degree; Majors: Organisational Psychology, Human Kinetics & Ergonomics

Rhodes University, Grahamstown, completed 2005

3.Accreditations:

Skills development Facilitator Accreditation

Executive Coaching & Facilitation, completed 2011

Thomas PPA Accreditation

Thomas International

Health & Safety Representative Accreditation, completed 2010

George Farmer Consultancy

4.Certificates:

Lucid Business Solutions

oAdvanced excel 2003, completed 2007

New Horizons Computer Training Centre

oPastel Payroll level 1, completed 2008

oPastel Partner 2007(V9) Express(Accounting), completed 2008

oCoreldraw 4 – level 1, completed 2009

oOutlook 2007 – level 2, completed 2012

oExcel 2007 – level 2, completed 2012

Softline VIP Payroll

oVIP Skills, completed 2012

oVIP Employment Equity, completed 2012

oBCEA & LRA Amendments Seminar, completed 2012

oVIP Payroll Administration, completed 2015

oVIP ODBC Report Writing, completed 2015

oVIP Leave module training, completed 2017

oESS(On-site training and administration experience)

5.Workshops:

Implementing EE Transformation as BEE strategy, completed 2011

EES-SIYAKHA

Recruitment & Selection Training, completed 2012

Palamino Training Solutions

Interpersonal Intelligence Program, completed 2013

Psychology At Work

Languages:

English: Advance reading & speaking

Afrikaans: Intermediate reading & speaking

Zulu: Basic reading & speaking

Achievements:

Library prefect: Std 7 – 1996

Top 5% in Std 7 in exam results – 1996

College Dance Committee – 1998

Participant in Dance Italia Grande Prix in Italy – 2001

Top 10% of major in final year of university(2005)

Managed dance studios since the age of 16 years

Hobbies: Hiking, dancing, researching, computer networking

Skills Matrix(Since full-time studies)

Skills

Level

Experience

Leadership Skills

Advanced

15 Years +

Organisational Skills

Advanced

15 Years +

Multi-tasking Skills

Advanced

17 Years +

Discretion & Business Ethics

Advanced

12 Years +

Strategic Orientation & Application Skills

Advanced

12 Years

Team Orientation Skills

Advanced

12 Years +

Interpersonal Skills

Advanced

13 Years +

Client Relations Skills

Advanced

15 Years +

Training, Development & Facilitation Skills

Advanced

15 Years +

Induction Skills

Advanced

10 Years

Industrial Relations Skills & Application

Advanced

10 Years

Recruitment & Selection Skills

Advanced

10 Years

Payroll Administration & Reporting Skills

Advanced

11 Years

HR Administration & Reporting Skills

Advanced

11 Years

Conflict Management Skills

Advanced

9 Years

Health & Safety Knowledge & Management Skills

Advanced

10 Years

B-BBEE Knowledge & Application Skills

Intermediate

8 Years

Marketing/Advertising Skills

Intermediate

8 Years

Bookkeeping Skills

Basic

9 Years

Computer Skills

MS Office 2003, 2007, 2010

Advanced

16 Years +

MS Outlook 2003, 2007, 2010

Advanced

16 Years +

Pastel Payroll Administraton

Advanced

6 Years

SARS Easyfile

Intermediate

9 Years

SARS E-filing

Advanced

11 Years

VIP EE & Skills Modules Knowledge

Advanced

8 Years

Pastel Stock Control Administration

Intermediate

3 Years

Pastel Accounting/Xero Administration Skills

Basic

5 Years

Graphic Design Computer Skills

Intermediate

4 Years

Employment Experience

HR Manager/HS Manager

January 2020 – Current Dairy Exchange (Pty) Ltd

Payroll administration for 160 employees, late and absenteeism reporting, TERS fund claims, TERS fund recons

B-BBEE verification processes, prepping for audits, ensuring systems work in alignment with audits

HR administration, recruitment and selection of new vacancies, liaison with recruitment agents, policy and procedure and SOP creation, onboarding and induction of new employees, termination process and exit interviews of resigned/terminated employees

Marketing, recruitment and selection and interviewing process for graduate intake annually for articles students, arranging and carrying out career expo projects to attract new talent

IR management: including investigations, warnings, intiation of hearings, prepping of evidence and witnesses

Accident reporting and investigation to COIDA, following up of compensation claims, application for letters of good standing, completion of annual returns for COIDA assessments and all COIDA communications.

Performance management, skills assessments and skills reporting

Initiating and setting up company specific performance appraisals, utilizing HR best practice processes, training of staff thereof

Reporting via compiling and submissions of WSP and ATR to Services SETA, MD and DG applications

Monitoring and coordinating of HR department duties(daily and monthly).

Communications with a staff compliment of 160 employees

Implementation and reporting on EE, and planning future B-BBEE audits and co-ordination thereof

Conflict management and resolutions, mediation of staff issues.

Strategising in-house training and co-ordinating refresher training throughout company

Administering the ESS system of VIP and management of the system.

HR strategic planning, career development

Change management

Implementing and maintaining employee wellness and social activities.

Health and safety risk assessments, maintaining HS processes daily/weekly/monthly, social accountability audits, COVID HIRA assessments

Reason for leaving: Looking for a company which operates under efficient procedures

HR Manager

May 2019 – December 2019 Microchem Lab Services

Payroll administration for 140 employees, late and absenteeism reporting

HR administration, recruitment and selection of new vacancies, liaison with recruitment agents, policy and procedure and SOP creation, onboarding and induction of new employees, termination process and exit interviews of resigned/terminated employees

Marketing, recruitment and selection and interviewing process for graduate intake annually for articles students, arranging and carrying out career expo projects to attract new talent

IR management: including investigations, warnings, intiation of hearings, prepping of evidence and witnesses

Accident reporting and investigation to COIDA, following up of compensation claims, application for letters of good standing, completion of annual returns for COIDA assessments and all COIDA communications.

Initiating and setting up company specific performance appraisals, utilizing HR best practice processes, training of staff thereof

Reporting via compiling and submissions of WSP and ATR to Services SETA, MD and DG applications

Monitoring and coordinating of HR department duties(daily and monthly).

Communications with a staff compliment of 140 employees

Implementation and reporting on EE, and planning future B-BBEE audits and co-ordination thereof

Conflict management and resolutions, mediation of staff issues.

Strategising in-house training and co-ordinating refresher training throughout company

Administering the ESS system of VIP and management of the system.

HR strategic planning, career development

Change management

Implementing and maintaining employee wellness and social activities.

Reason for leaving: Looking for permanent employment

Referee: Sean(Laboratory Manager) 082-***-****

Payroll Manager

October 2018 to April 2019 VNL Hospitality

Processing and management of monthly payroll runs for 8 companies, comprised of approx. 30 properties(Total staff compliment = approx. 1000), including outsourced payroll companies

New starters, terminations, and paid per hour payroll run management and processing, bonus runs as per company policy, backing up of systems, desk support and management and setting up of ESS systems and leave groups, impersonation roles, ESS training.

Assisting with termination processes/CCMA investigations from an HR perspective and paperwork involved, assisting with staff assistance programmes

Payroll and HR support to Line Managers regarding staff issues in alignment with company procedures, training of payroll knowledge to Line Managers to understand labour legislation in relation to remuneration policies and legislation.

Statutory reporting, third party payments, SARS reporting, Stats SA reporting, reconciling to salary account, provident fund reconciling and reporting and maintenance of online portal system, bi-annual returns and IRP5 submissions, SARS reconciling, OID returns, pension fund reporting and assistance to staff and pension queries and administration

Pay queries, assisting with employee queries and enhancing communication from payroll department

Monthly reporting and reconciling to Top management regarding payroll and third parties

Maintenance and management of payroll system and ESS, and year end auditing and reporting

Reason for leaving: Contract coming to an end

Referree: Nathan Spandiel(Recruitment Officer) 078-***-****

Odette Duvenhage(Finance Manager) 072-***-****

HR/Tax Consulting/Bookkeeping(Contracting)

April 2018 to October 2018 HR Consulting/The Audit Pro

Bookkeeping for clients, SARS efiling and reporting for clients

Handling tax disputes with SARS

Dealing with client queries

Mentoring of clients and on boarding processes of new clients and placements

Invoicing of fees and reconciling of fees

Advising clients of way forward regarding tax processes and reporting

Finding new clients

Representation in CCMA and advising of clients in preparation for CCMA cases

HR administration, legal HR compliance, reporting to statutory bodies

Setting administrative structures into place

Reason for leaving: Contracting whilst looking for employment

HR Officer

January 2018 – March 2018 Guala Closures (Pty) Ltd

HR Administration and filing, contract updates and aligning to changes in legislation; administration of terminations, engagements, promotions, demotions, updating of the company organogram, reporting on absenteeism & grievances & disciplinaries & providing support and knowledge. Coordinating HR daily, weekly and monthly duties. Strategising of leave planning.

Advising Management and employees on employee relation matters, company policies and legislation and procedure.

Union relationship management and interaction(NUMSA & UASA), administration of union meetings and strategic follow through and resolving disputes/complaints, and counseling of employees and liaising closely with the OHP.

Managing the recruitment & selection process, updating/creation of job descriptions, advertising, screening of CV’s, reference checks, competency matrix creation, conducting of interviews and arranging interview panels, in alignment with EE compliance.

Preparation of IR processes and support to management regarding disciplinary policies and procedures and reporting thereon, and arranging of disciplinaries, incapacity processes

Carrying out of performance meetings, implementing a training strategy, supporting management and reviewing of performance and documentation and KPI rating thereof.

Skills reporting and setting up the process thereof for compiling the WSP and ATR to MERSETA. Implementing strategy and coordinating annual pivotal grant claims(RPL, apprenticeships).

Communications with a staff compliment of approx. 200 employees, production and office staff.

Conflict management and resolutions, mediation of staff issues.

Strategising in-house training and providing induction training of new employees.

Setting up new HR processes and procedures and improving on existing procedures and processes

Implementing and maintaining employee wellness and social activities.

Reason for leaving: Unhappy with direct manager’s leadership style

Reference: Anton West(Production Manager) 086-***-****

Charles West(Health and Safety Manager) 079-***-****

Brian February(UASA shop Steward) 083-***-****

HR/Payroll Manager

November 2016 – December 2017 Horwath Zeller Karro (Pty) Ltd

Payroll administration and reporting for 5 companies(approx. 50 employees)

Creation of employment contracts and changes to company policies according to legislation changes, creation of disciplinary documents, preparation of disciplinary hearings and carrying out of disciplinary procedures. Providing knowledge of labour laws to management, updating management of changes in labour laws and informing of correct employment procedures. Setting new rules into place to enhance performance and improve productivity.

Marketing, recruitment and selection and interviewing process for graduate intake annually for articles students, arranging and carrying out career expo projects to attract new talent

Preparation of CCMA hearings and documentation, presenting CCMA cases, and communication of pre-CCMA hearing with the CCMA. Investigations of coming-up CCMA cases for arbitration purposes.

Accident reporting and investigation to COIDA, following up of compensation claims, application for letters of good standing, completion of annual returns for COIDA assessments and all COIDA communications.

Initiating and setting up the performance management systems for 1 company(national) and one in-house company. Performance appraisals carried out on management staff, recording of results, training of staff and conduction of induction training of staff. Preparation of induction materials. Carrying out of training needs analysis, arranging of training programs to implement by outsourced trainers according to training plans implemented. Organising of training committee meetings and identifying skills gaps. Preparing of employee satisfaction surveys and analysis of results, conducting interviews with staff and implementing adjustments to business policies accordingly. Budgeting of training for the year. Complying with statutory regulations for training regarding the EAAB regulations.

Reporting via compiling and submissions of WSP and ATR to FASSET Seta annually for 2 companies. Implementing and reporting of annual pivotal grants

Monitoring and coordinating of HR department duties(daily and monthly).

Communications with a staff compliment of approx. 50 employees.

Implementation and management of the recruitment, selection, appointment and induction systems.

HR audits performed of business policies and procedures and ensuring procedures and policies align consistently, ensuring EE policy is maintained continuously. Automating the employment equity system of the company on VIP and managing the system to keep it up-to-date in order to report annually to the Labour Department.

Conflict management and resolutions, mediation of staff issues.

Strategising in-house training and training of employees of in-house systems and keeping training manuals up-to-date with regards to the online payroll system for employees to utilize the ESS system on VIP for submission of payroll claims and leave applications and updating of information. Administering the ESS system of VIP and management of the system.

Setting up new HR processes and procedures and improving on existing procedures and processes

Implementing and maintaining employee wellness and social activities.

Reason for leaving: Higher remuneration and benefits

Reference: Tharien Rambolie(Client Accounting Manager) 084-***-****

Or Belinda Botha(Tax Manager) 083-***-****

HR/Payroll Administrator

June 2016 – October 2016(Maternity Contract position) Vida E Caffe

Payroll administration and reporting for 3 companies(approx. 500 employees)

Creation of employment contracts and changes to company policies according to legislation changes, creation of disciplinary documents, preparation of disciplinary hearings and chairing of disciplinary hearings. Providing knowledge of labour laws to management, updating management of changes in labour laws and informing of correct employment procedures. Setting new codes of conduct in alignment with labour law and to enhance performance and improve productivity.

Aiding in improving of the B-BBEE scorecard score for the business

CCMA/bargaining council case preparation and presentation.

Accident reporting and investigation to COIDA, following up of compensation claims, application for letters of good standing, completion of annual returns for COIDA assessments and all COIDA communications.

Initiating and setting up the performance management systems for 1 company(national) and one in-house company. Performance appraisals carried out on management staff, recording of results, training of staff and conduction of induction training of staff. Preparation of induction materials. Carrying out of training needs analysis, arranging of training programs to implement by outsourced trainers according to training plans implemented. Organising of training committee meetings and identifying skills gaps. Budgeting of training for the year. Complying with statutory regulations for training.

Monitoring and coordinating of HR department duties daily and for monthly duties.

Communications with a staff compliment of approx. 500 employees located nationally and close interaction with shop franchise management staff.

Implementation and management of the recruitment, selection, appointment and induction systems. Employment confirmation of employees and updating of employee details onto VIP payroll system. Arranging and coordinating of the interviewing processes and conducting first round interviews and managing and training of panel interviews.

Preparing Workplace skills plans, annual training reports and training budgets for the year and submission of these reports to Services SETA. Record keeping of training costs, proofs of training, employees trained, obtaining training registers and analyzing EEA composition of employees trained. Maintenance of the skills development module on VIP and setting up of the system.

Implementing training manuals and training programs into the company.

HR audits performed of business policies and procedures and ensuring procedures and policies align consistently, ensuring EE policy is maintained continuously. Automating the employment equity system of the company on VIP and managing the system to keep it up-to-date in order to report annually to the Labour Department.

Conflict management and resolutions, mediation of staff issues.

Strategising in-house training and training of employees of in-house systems and keeping training manuals up-to-date with regards to the online payroll system for employees to utilize the ESS system on VIP for submission of payroll claims and leave applications and updating of information. Administering the ESS system of VIP and management of the system.

Preparing documentation for B-BBEE verifications and keeping documents up-to-date with regards to various sections required from EME to Generic score cards.

Setting up new HR processes and procedures and improving on existing procedures and processes whilst aiding the HR Manager in her current daily duties

Reason for leaving: End of contract

Reference: Udicka Smith(HR Manager) 076-***-****

HR Administrator

December 2015 – December 2015 SABIC (Pty) Ltd – Cape Town

Aligning global policies with South African labour legislation

Creation of new policies in alignment with SA legislative requirements

Aligning global procedures with South African policies and labour legislation

Update and amend disciplinary policy and procedure where necessary

Creation and amendment of templates to align with procedures accordingly

Register company with SETA and inform management as to how SETA claims work and how to manage SETA claims for the future

Reason for leaving: End of contract

Reference: Schanaaz Van Der Skyff(General Manager) (021-***-****

HR Manager

November 2014 – June 2015 Spire Property Management (Pty) Ltd; Intersect (Pty) Ltd

Payroll administration and reporting for 8 companies with over R1 million payroll per month for corporate employees.

Creation of employment contracts and changes to company policies according to legislation changes, creation of disciplinary documents, preparation of disciplinary hearings and carrying out of disciplinary procedures. Providing knowledge of labour laws to management, updating management of changes in labour laws and informing of correct employment procedures. Setting new rules into place to enhance performance and improve productivity.

Compiling of company profile and documentation for BBBEE verification purposes and keeping documentation up-to-date.

CCMA/bargaining council case preparation and presentation

Accident reporting and investigation to COIDA, following up of compensation claims, application for letters of good standing, completion of annual returns for COIDA assessments and all COIDA communications.

Initiating and setting up the performance management systems for 1 company(national) and one in-house company. Performance appraisals carried out on management staff, recording of results, training of staff and conduction of induction training of staff. Preparation of induction materials. Carrying out of training needs analysis, arranging of training programs to be implemented by outsourced trainers according to training plans implemented. Organising of training committee meetings and identifying skills gaps. Preparing of employee satisfaction surveys and analysis of results, conducting interviews with staff and implementing adjustments to business policies accordingly. Budgeting of training for the year. Complying with statutory regulations for training regarding the EAAB regulations.

Reporting via compiling and submissions of WSP and ATR to Services Seta annually for 2 companies.

Monitoring and coordinating of HR department staff and daily duties and interacting and organization of duties which needed to be carried out.

Communications with a staff compliment of 170 employees between 8 companies.

Implementation and management of the recruitment, selection, appointment and induction systems. Implementing the use of PPA systems and recruitment assessment systems and tools. Employment confirmation of employees and updating of employee details onto VIP payroll system. Arranging and coordinating of the interviewing processes.

Preparing Workplace skills plans, annual training reports and training budgets for the year and submission of these reports to Services SETA. Record keeping of training costs, proofs of training, employees trained, obtaining training registers and analyzing EEA composition of employees trained. Maintenance of the skills development module on VIP and setting up of the system.

Implementing training manuals and training programs into the company.

HR audits performed of business policies and procedures and ensuring procedures and policies align consistently, ensuring EE policy is maintained continuously. Automating the employment equity system of the company on VIP and managing the system to keep it up-to-date in order to report annually to the Labour Department.

Conflict management and resolutions, mediation of staff issues.

Strategising in-house training and training of employees of in-house systems and keeping training manuals up-to-date with regards to the online payroll system for employees to utilize the ESS system on VIP for submission of payroll claims and leave applications and updating of information. Administering the ESS system of VIP and management of the system.

Preparing documentation for BBBEE certificate applications and keeping documents up-to-date concerning various sections required for a large, high earning company to achieve BBBEE certificates, for both companies.

Reason for leaving: End of contract

Reference: Sarah Swabey(Property Manager) 084-***-****

HR/Payroll Administrator

October 2013 – October 2014 Ciolli Bros (Pty) Ltd

Implementation of all HR processes and procedures and establishing a fully functional HR department for 3 companies(CBS Manufacturing, CBS Transport, Ciolli Bros).

Creation of employment contracts and changes to policies, house rules according to legislation changes, creation of disciplinary documents, preparation of disciplinary hearings and carrying out of disciplinary procedures. Providing knowledge of labour laws to management, updating management of changes in labour laws and informing of correct employment procedures. Setting new rules into place to enhance performance and improve productivity.

Preparing of meetings with staff representative councils and bargaining with employee representative councils.

. Preparation of CCMA hearings and documentation, presenting CCMA cases, and communication of pre-CCMA hearing with the CCMA. Investigations of coming-up CCMA cases for arbitration purposes.

Accident reporting and investigation to COIDA, following up of compensation claims, application for letters of good standing, completion of annual returns for COIDA assessments and all COIDA communications.

Performance appraisals carried out on management staff, recording of results, training of staff and conduction of induction training of staff. Preparation of induction materials. Arranging of training programs to be implemented by outsourced trainers according to Training plan. Organising of training committee meetings and administration of needs of training. Preparing of employee satisfaction surveys and analysis of results, conducting interviews with staff and implementing adjustments to business policies accordingly.

Communications with a staff compliment of approximately 350 employees between 7 companies. Administering payroll(wage and salaried staff) of 3 companies and managing of the time and attendance system of 7 companies. Processing of leave and budgeting preparation for leave for the upcoming financial year, processing of bonuses and all other aspects relating to payroll. Creating of transactions and setup requirements to ensure an efficient payroll system.

Aiding in the auditing processes of 3 companies concerning the payroll information.

Management of staff loans, provident fund and administration of financial policies taken out by staff through Metlife, reconciling of all, weekly and monthly.

Employment confirmation of employees and updating of employee detail onto the payroll system and Time and Attendance System.

Preparing Workplace skills plan and training budgets for year ahead and Annual Training Reports submitted to SETA’s. Record keeping of training costs, proofs of training, employees trained, obtaining training registers and analyzing EEA composition of employees trained.

Implementing training manuals and training programs into the company.

HR audits performed of business policies and procedures and ensuring procedures and policies align consistently, ensuring EE policy is maintained continuously.

Implementation and management of the recruitment, selection, appointment and induction systems. Implementing the use of PPA systems and recruitment assessment systems and tools. Employment confirmation of employees and updating of employee details onto VIP payroll system. Arranging and coordinating of the interviewing processes.

Ensuring health and safety compliance is maintained and informing management of issues arising, which do not comply with labour law, regarding all labour acts.

Reason for leaving: Higher remuneration

Referee: Tony Ciolli(CBS Manufacturing); Braam Le Roux(Mine Manager) (021-***-****

HR Assistant Manager/Employment Equity Manager/Company SDF

May 2011- October 2013 Federal Gaming Cape Pty(Ltd); Executive Decisions

Creation of employment contracts and changes to policies, house rules according to legislation changes, creation of disciplinary documents, preparation of disciplinary hearings and carrying out of disciplinary procedures. Providing knowledge of labour laws to management, updating management of changes in labour laws and informing of correct employment procedures. Setting new rules into place to enhance performance and improve productivity.

Compiling of company profile and documentation for B-BBEE verification purposes and tendering documents for the business future prospects with regards all necessary HR staff compliments.

Preparing of Trade Union meeting documents and communicating with various trade unions (ie.SOUWELIMO, SATAWU, SEGEWU). Preparing month end reporting for SDL returns to SASSETA and EEA returns as well as HR reports for management

Contact this candidate