Executive Assistant Social Media

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BRIANNA SOTO 575-***-****, *********@*****.***

**** ******** *****. *** *** Dallas,Tx 75206

Executive Assistant/Events Manager with a strong background managing multiple projects with competing deadlines. Strengths include; Creating reports, spreadsheets, budgets, financials and PowerPoint presentations. Coordinating executive travel, schedules and calendars, handling sensitive and confidential matters with discretion. Microsoft Office,-Concur –Excel –Expense Reports.

Professional Experience

The Belo Mansion, Dallas TX. Executive Assistant to CEO & Sales Manager- Jan 2019 – April 2020

●Managed outlet budgets and financials to reach monthly and yearly goals

●Managed CEO’s calendar, travel arrangements, contacts and files

●Managed all vendor communications, software and travel contracts

●Managed full spectrum services for private parties, meetings and conventions including site selection, contract negotiation, etc.

●Strong organizational and planning skills, high attention to detail

●Gained customer trust through conflict resolution techniques and consistent follow through - increased consumer loyalty and new referral business.

●Supported C-Suite leadership as assistant, with travel, meetings, calendar organization, invoices etc.

●Collaborated with marketing and other professionals to coordinate brand awareness and marketing efforts

●Lead onsite contact for meeting events from inspection to conclusion, secured hotel arrangements, meeting space, catering, audio visual, and managed participant registration database and reports

●Initiated social media and email campaigns to reach target audiences

●Plan initiatives to reach the target audience through appropriate channels such a social media and email

●Surpassed quarterly & annual sales, $80,000 – 100,000 quarterly

Texas Live! Arlington TX. Executive Assistant & Corporate Event Manager Feb 2018 – Jan 2019

•Responsible for the recruitment, hiring, training, supervision and evaluation of employees, creating an environment for success.

•Arranged travel for all board members, prepared board materials and screened all calls

•Ran surveys and focus groups for market research on consumer trends

•Managed agendas, prepared confidential reports, facilitated monthly and weekly meetings

•Managed and lead a team of 15 to 30 employees

•Experienced in Excel, Word, PowerPoint, Outlook, SAP, and Concur travel & Expenses

•Prepared all on-boarding documents for new hires, conducted orientation and training programs for staff

•Organized and executed sales plan and pricing of banquet packages and menus.

• Managed meeting budgets, created meeting/event registration systems

• Responsible for working with marketing department on the overall facility needs

•Developed cooperative relationships with vendors, managers, caterers. hotel and convention personnel

•Managed arrival & departure arrangements, and secured requisite hotel room blocks

•Responsible for yearly budget as well as monthly/quarterly- Key Performance Indicator reports

•Efficiently and effectively executed multi-outlet operations within a start-up company

•Developed staff recognition and accountability programs.

•Coordinated all live entertainment requests including booking riders, & greenroom requests.

•Recorded minutes for executive meetings

•Made travel arrangements, analyzed memos and handled any bookkeeping requirements for executives

Gaylord Texan, Grapevine, TX Event Manager / Executive Assistant, August 2016 - Feb 2018

●Collaborated with sales, front office and reservations to create/ monitor guest room blocks and special reservation requirements including banquet/meeting room outfitting and exhibit set up.

●Managed executive’s calendars, conquer, planned and organized meetings, conference calls etc.

●Planned and conducted pre - and post-convention meetings with clients and respective departments.

●Created account history reports for all group activities group activity. Accessed and imputed data into computer system to generate account history reports.

●Lead a team of 30 – 45 team members

●Managed & executed private parties, meetings and conventions for groups 100 to 2,500

●Achieved GSS goals by way of WIG and incentives

●Accountable for ongoing inspection of event facilities regarding maintenance, janitorial and fire safety issues to ensure facility compliances.

●Conducted inventory to maintain pars by use of Adaco

●Managed costs through wages, inventory and operating supplies

●Responsible for the oversight of three separate food and beverage outlets with total annual sales of $10MM

●Acted as point of contact for all executives of all departments to plan meetings and events

Gluth Law, Attorney at Law, Las Cruces NM, Executive Assistant / HR Generalist February 2014 –July 16

Managed, maintained and coordinated calendars and meetings

Coordinated executive travel plans, agendas and itineraries

Lead weekly meetings, daily agendas and daily administration duties and daily usage in Excel, Word and PowerPoint

Prepared and submitted expense reports with accurate documentation

Managed multiple high-priority projects with competing deadlines

Created reports, spreadsheets, budgets and PowerPoint presentations

Trusted to handle sensitive and confidential matters with discretion

Planned and oversaw executive meetings

Assisted with payroll, new-hire orientation, benefits enrollment

Managed turnover, recruiting, payroll, drove positive employee relations; monitoring and ensuring compliance with the Company's legal obligations.

Maintained and updated database and website updates

Acted as point of contact for all executives and other external partners

Prepared and audited expense reports for processing and processing

Convention Center, Las Cruces, NM Senior Convention/ F&B Manager, Oct. 2012- May 2016

●Oversaw the planning and execution of logistics and operations for private meetings, conferences, road/trade shows and special events and budgeting.

●Responsible for creative menu planning, booking hotel room blocks & ground manifests

●Conducted new hire trainings, onboarding and mid/end of year evaluations

●Conducted all event operations including facility selection, contracting, pricing, transportation, accommodations, food and beverage menus and audio/visual service arrangements.

●Planned, coordinated and executed conferences and meetings during the annual trade show.

●Assisted in trade show application and booth placement for non-profit NSSF members.

●Instituted pre - and post- event financial reports and data reconciliation to improve budget forecasting for future events.

●Designed and created extensive event material

●Assisted in achieving business objectives through leads generated from seminars, special events and trade shows.

●Negotiated and managed contracts with subcontractors and vendors. Coordinated Room Blocks

●Created and nurtured media relationships, to broadened awareness that resulted in a 75% increase in revenue.

Education Certificates

New Mexico State University, Las Cruces, NM CWP, CMP

Bachelor of Science: Hotel, Restaurant & Tourism Management

Double Minor: Business Administration and Marketing

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