Sr. Executive Aviation (office assistant)

Ms. Shraddha Suresh Shinde.

*** – R.V. Saraswati CHS LTD., TawdeWadi, L.T. road, Opp. Rly. Stn., Dahisar – (West), Mumbai – 400068.

Alternate Address: - B/5- Om Bhakti Prasad CHS Ltd, R.K. Marg, Dahisar – (West), Mumbai – 400068.

Phone: +91-981*******.

Email:- adkbvv@r.postjobfree.com

CAREER OBJECTIVE: -

Seeking a challenging environment that encourages creativity, provides an exposure to the new ideas stimulating overall personal and professional growth. A dedicated and self-motivated personnel with more than 7.5 years of experience in Commercial (Procurement) and Administration department.

IMPORTANT NOTE: - I AM READY TO JOIN AT THE EARLIEST (WITHIN 1 MONTH), ALSO I WILL BE DOING MY DG REFRESHER COURSE ON MY OWN EXPENSES IF REQUIRD BY COMPANY TO DO.

CURRENT WORK EXPERIENCE: - (Currently Pursuing MBA in Operations – 2nd Year)

Currently looking for job.

Was working with Mahindra & Mahindra Ltd – Aviation - Under Contract through Frisca Facility Services Pvt. Ltd.

Tenure: - February 2018 till January 2021

1st Promotion w.e.f 01st April, 2019:- Senior Aviation Executive ( Administration & Procurement )

Major Key Responsibilities under Procurement: -

1.Major procurement of Spares & Consumables along with internal company policy compliance.

2.Raising RFQs and working over to get best possible cost-effective deal.

3.Handling the requisitions and procurement raised by Maintenance Organizations (MROs).

4.Raising the Purchase Orders after finalizing the quotation – suiting as per the cost frames.

5.Tracking the material ordered and updating the daily status reports of material requisitions.

6.Maintaining the documentation part of the material (Purchase Order, Exchange orders, Loan register, pick up details, invoice payment, delivery reports etc.)

7.Keeping records of consumables for the expiry status and reorder level.

8.Raise material pick lists with OEMS for respective aircraft inputs once initiated from MRO.

9.Monitoring Stock level of the inventory.

10.Planning the reorder level of frequently required spares and consumables for routine checks.

11.Conducting periodical audits of inventory in respective MROs

12.Processing the invoices for the payment.

13.Preparing MIS reports for overall material status. (Presentations, Data Showcase on excel)

Major Key Responsibilities under Administration: -

14.Hotel and transport bookings for staff during flights as well as other official tours.

15.Ensuring timely fueling and ground support services done before every flight.

16.Arranging pre and post medicals of crew before / after every flight.

17.Preparing monthly budget for flight catering / arranging catering during every flight.

18.Arranging paper work for flights

19.Airport Entry Pass application for staff

20.Arranging FOREX for the Staff whenever travelling abroad.

21.Maintaining AMCs for overall office appliances.

22.Vendor Management.

23.Preparing general MIS reports for meetings and regular data analysis.

24.Scheduling meetings, audits as per the higher management availability.

25.Major data management to provide support to senior level management.

26.Over all petty cash issues as well as general administration.

27.Maintaining AMCs and Contracts with suppliers, Vendors etc.

28.Major part of operations of flights whenever scheduled.

Major Key Responsibilities under Operations: -

1.Monitoring and operating flights under NSOP category which comprises of landing permissions for the aircraft as and when and wherever required.

2.Monitoring landing permissions locations to locations wherever required.

3.Arranging for the fueling.

4.Arranging flight plans as well as PAX manifest and forwarding for smooth functions of flight.

WORK EXPERIENCE: -

Organisation :- Max MRO Services Pvt. Ltd. and Max Aerospace & Aviation Pvt. Ltd.

(Approved by DGCA CAR145, EASA 145 & FAA FAR 145)

Designation :- Executive Commercial & Administration.

Tenure :- January 2016 to January 2018.

Current Responsibilities: - PROCUREMENT

1.Vendor development for spare parts to be used in maintenance, repair and overhaul of aircraft components.

2.Plan and execute the major purchasing strategies and schedules thereby ensure accomplishment of organizational objectives.

3.Examine purchase requisition, evaluate potential suppliers, request for quotation, prepare comparative statements, negotiate, supplier selection, raise purchase order and receive purchase requirement for Aircraft Maintenance. (Overseas / Local).

4.Coordinate with the Suppliers/Vendors and other department to ensure appropriate quantity and quality of materials from the sourced vendors, plan & schedule for the effective inventory management.

5.Monitor and Control operational expenses.

6.Plan and procure SPOG (Sealants, Paints, Oils and Greases).

7.Updating Monthly and Weekly Stock reports to Workshops, Production Planning department, Projects departments and Top Management.

8.Forecast, Plan and Procure the materials for the scheduled Tasks / Projects.

9.Detailed study on consumption pattern of spares and prepare analysis report in order to avoid work stoppage.

10.Manage and resolve delivery difficulties with the suppliers to meet urgent requirement.

Current Responsibilities: - LOGISTICS MANAGEMENT

1.Ensure accuracy of logistics related documents.

2.Co-ordinate with the Suppliers and Clearing Agent for clearance of the shipment.

3.Liaise with freight forwarders, customs & import agencies to ensure smooth movement of goods from vendors to company premises.

Major Achievements at Work: -

Manage particular project requirement.

Preparing MIS reports.

Keeping track of import orders.

Responsible for preparing and sending purchase orders to vendors.

Preparing documents for Custom Clearing of the consignments.

Working over foreign remittance.

Responsible for various AMC’s for various aspects in overall office areas.

Current Responsibilities: - ADMINISTRATION

1.Maintaining track records of AMCs for the multiple amenities within the office premises. (AMCs of Fire Safety Systems, Water Purifiers, Electronic Appliances, Pesticides Control, many more)

2.Handling Petty Issues and Petty cash transactions required for day to day.

3.General administration, monitoring day to day activities.

4.Liaison with maintenance department for the smooth function and the movement of the units (Aircraft components)

Current Responsibilities: - ACCOUNT MANAGEMENT

1.Ensure timely payment is made to the suppliers for spares received (Wire Transfer / Credit Card).

2.Ensure controls over credit limits alignment.

-: PROJECTS UNDERTAKEN:-

J540 (Cockpit seats & 3rd Occupant)

TA series.

Fans.

Thermostat.

EOIR/ELOP

Sat phone.

5BRD/3BRD

Insightful in contract management with Air France, LHT and BEL.

SHORT TERM - WORK EXPERIENCE

Was appointed as a Store Executive in Stores Department of the same company. (since December -2016) for 1-year duration under emergency conditions.

Responsibilities – INVENTORY MANAGEMENT

1.Maintaining the stock levels of the inventory (both in and out entries)

2.Preparing Consumption reports as per the respective Tasks / Projects.

3.Inward Inspection of the consignments and Units received in the stores premises before adding to the stock.

4.Prevent work stoppage by regular monitoring of inventory levels with the use of inventory level systems and weekly / monthly inventory reports.

5.Monitor and inform the variation in demand and forecast to management.

6.Coordinate with Production Planning, Project department and Workshops to schedule red level stocks for spares parts and consumables.

7.Review non – moving, dead stock, slow moving, constant moving, fast moving, tentative movement of spares, consumables in order to find the source of liquidation.

8.Scrap replenishment analysis and planning for the same.

9.Follow up for the clearance of quarantine receipt in case of discrepancy found at the time of reception of consignment or unit.

10.Liaison with Quality Assurance department to ensure the smooth functioning of the standard processes allotted as per the Manuals of Aviation Industry, to maintain the aviation quality service.

11.Forecasts and ensure parts availability for scheduled component removals.

12.Coordinate with Engineering Services, Engineering Planning, Aircraft Maintenance, MOCC Defect Control section and associated Workshops, Repair Station Manager to resolve queries related to aircraft parts.

13.Maintain Reorder levels of inventory.

14.Prepare Monthly Consumption Report and updating the respective departments for planning.

Responsibilities –WAREHOUSE MANAGEMENT.

1.Running efficient warehouse operations, taking measures after finding supply chain gaps by doing regular root cause analysis in order to increase operational efficiency.

2.Ensure proper documentation for receipt of materials, spares parts and consumables.

3.Handle the inventory function to curtail inventory holding expenses and adherence to maximum and minimum stocking for various spares and minimize wastage of the resources.

4.Allot jobs and evaluate the work performance of personnel assigned.

Also Holding DG Certificate as undergone DG (Dangerous Goods Training - IATA approved through DGM Institute, in January 2017).

Major Achievements at Work: -

Responsible for the safe packing of the material before the dispatch.

Responsible for the completion of the paperwork for dispatch as per every shipment.

Maintaining the records of inventory as and when received or issued.

Responsible for compliance of paperwork as per norms of Government authorities and from audit point of view

Responsible for maintaining attendance records for team members.

Responsible for signing DG Certificate (Shipper’s Declaration) in case of DG shipment.

Prepare reports of inventory balances, prices and shortages.

Manages appropriate levels of supply; manages and directs receipt, storage, and issue of classes plus non-standard procurement items.

.

Organisation :- M.G Kale & Co. ( Chartered Accountant Firm )

Designation :- Administration Executive.

Tenure :-September 2013 to December 2015.

Responsibilities:-

Worked as an audit administration executive.

The responsibility was to handle man management, reimbursement of expenses and record keeping.

Organisation :- Max MRO Services Pvt. Ltd. and Max Aerospace & Aviation Pvt. Ltd.

(Approved by DGCA CAR145, EASA 145 & FAA FAR 145)

Designation :- Front Office Executive.

Tenure :-April 2013 to August 2013.

Responsibilities:-

Managing and communication on EPABX System

Public relations management for organizing the meetings including the movement of executives,(Domestic & international)

Maintaining the ambience of the office.

Organisation :- M.G Kale & Co. ( Chartered Accountant Firm )

Designation :- Account & Audit Executive.

Tenure :-June 2012 to March 2013.

Responsibilities:-

Reparation of returns of income and routine audit viz; vouching, bank reconciliations, petty cash, payroll audit

PROFESSIONAL STRENGTH:

Specific Customer Management.

Multi – tasking.

Analytical Skills.

Negotiations from Freight agents and vendors.

Target achieving in given work.

Problem Solving Skills

Strong team work and inter department relation building.

EDUCATIONAL QUALIFICATION:

Sr no

Name of Board/ Institution

Examination passed

Year of passing

1

Welingkar Institute of Management.

Post-Graduation in Logistics & Supply Chain Management.

2015.

2

Maharashtra Board /Mumbai University.

Bachelors in Management Studies (BMS).

2012

3

Maharashtra Board /Mumbai University.

HSC

2009

4

Maharashtra Board /Mumbai University.

SSC

2007

COMPUTER SKILL:

MSOffice,MS Outlook,Tally (old version)etc.

PERSONAL DATA :

Name :-Shraddha Suresh Shinde.

Date of Birth :-23rd May, 1992.

Gender :- Female.

Nationality :- Indian.

Languages Known :- English, Hindi, Marathi.

REFERENCES:-

1. Mr. M. G. Kale :- Chartered Accountant – Self Employed

2. Mr. SandeepDalvi :- General Manager – Reliance Infrastucture.

DECLARATION:

I hereby declare that the above given information in the resume is true to the best of my knowledge and belief.,

ShraddhaShinde S.

Mumbai Date:

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