Executive Assistant Manager

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WENDY SIMPSON

Cell: 073-***-****

Email: *****.***********@*****.***

I would like to introduce myself as an applicant for the position as advertised. As a high-energy, organised and well-presented individual, I am confident in my ability to perform in the role.

In my previous position as an Executive Personal Assistant, I was directly assigned to the Group CEO as well as other Executives of the various departments. My responsibilities included tender administration, which included processing of Government orders, minute taking, meting scheduling, booking hotels and flights, renting conference rooms, ordering catering for luncheons, sending executive correspondences, doing regular advanced PowerPoint Presentations. I also ran personal errands for all Executives, did the facilities management of the office, was the SHE Rep and Covid Compliance Officer. I had the 3 PA’s report to me, as well as the Receptionist, Driver and Cleaners.

I strive to provide accurate work, good communication, and error-free service. My preference is for a good role in a reputable company where I can enjoy long term prospects.

Due to the Covid 19 Pandemic, I was unfortunately retrenched. 2

Home Language: English

Other Language: Afrikaans

(Speak, read and write)

Home Address: Centurion

Drivers License: Code 08

Transport: Own Car

Secondary Education:

High School: Pretoria High School for Girls

Dates Attended: 1990 – 1994

Highest Standard Passed: Matric (Grade 12)

Subjects: English

Afrikaans

History

Biology

Accounting

Home Economics

Courses Attended and Passed:

Pastel Accounting

Stress and Time Management

ISO 9001:2000 Internal Auditor

Profitable Partnership

Project Management

SHE Representative

Fire Marshall

Executive Secretary

EQ

BBBEE

Computer Knowledge:

BDS (in-house banking system)

Microsoft Word - Advanced

Microsoft Excel - Advanced

Corel Version 7

Internet

E-mail

Quick Travel Invoicing (in-house system)

Pastel including version 11

GroupWise (in-house system)

Novell

Iris (in-house system)

PowerPoint - Advanced

Panda (in-house accounting system)

Compu – Clear (EDI - Shipping program)

DataScope (in-house system)

Quantum (in-house system)

Qmuzik (in-house system)

Qnet (in-house system)

Syspro

PaperTrail

SAP

Lotus

Zoom

Microsoft Teams

Canva

3

EMPLOYMENT HISTORY:

1. Employer: Ranbaxy SA (Pty) Ltd

Employment Period: May 2015 – October 2020

Job Title:

December 2017 to October 2020 Executive Assistant to the Group CEO Executive Assistant to CEO (ARV’s)

Executive Assistant to Head of HR

Executive Assistant to Head of Finance

Tender Administrator (Private and Tender)

Facilities Manager / Office Manager

SHE Representative

COVID Compliance Officer

Job Title:

May 2014 to December 2017 Executive Assistant to the Group CEO Executive Assistant to Head of HR

Executive Assistant to Head of Finance

Facilities Manager / Office Manager

SHE Representative

Duties:

• Maintain and organise the CEO’s and Executives diary ensuring proper planning and scheduling of appointments and meetings.

• Develop and maintain an office administration system.

• Prepare and modify documents including correspondence, reports, draft memos, emails and presentations as per the requirements.

• Administer and track projects for the office of the CEO.

• Collate standard and ad-hoc reports for the CEO.

• Setup and coordinate meetings and conferences.

• Create, transcribe and distribute meeting agendas and minutes.

• Coordinate and distribute information to staff and clients.

• Coordinate International travel/accommodation arrangements for staff.

• Coordinate International travel arrangements for Expats (Home visit).

• Coordinate Local travel/accommodation arrangements for CEO’s.

• Coordinate travel/accommodation arrangements for visitors.

• Facility Management.

• EHS as well as Covid Compliance Officer.

• Creating PO’s including Capex PO’s.

• Follow up on PO’s and Invoices.

• Ordering of stationery, consumable etc, including raising of PO’s.

• Tenders orders - print, scan and send to distributors, follow up on orders and capturing orders on the data base / spread sheet.

• Tenders – draw up and forwards short-dated / protection letters to customers.

• Tenders – gather and submit documentation for Tender.

• Contract Administration including typing up contracts i.e. Non-Disclosure, Logistic Fees etc.

• Oversee the Canteen

• Oversee the Birthday Club

• Oversee general IT issues – reporting them to service provider and following up on them

• Oversee Telephone line – reporting them to service provider and following up on them

• Oversee Office machines - reporting them to service provider and following up on them

• Assist HR with leave administration, new starters, training, payroll etc.

• Assist Finance

• Expense claims – both local and international

• Arrange Year End Functions.

• Arrange Exco Meetings both in the office as well as external venues. 4

• Drawing up SOP’s, Contracts and Procedures

• Board Meetings – including arranging, minutes and Board Packs 2. Employer: GEW Technologies Pretoria Employment

Period: March 2010 - April 2015

Job Title: Financial Controller and the PA to the QA Manager

Duties:

• Prepare and modify documents including correspondence, reports, draft memos, emails and presentations as per the requirements

• Setup and coordinate meetings

• Create, transcribe and distribute meeting agendas and minutes

• Coordinate and distribute information to staff.

• Coordinate Local and International travel/accommodation arrangements

• Ordering of stationery, consumable etc.

• Journal Entries

• Expenses processing

• Invoicing

• Budgets

• Arranging internal functions

3. Employer: ExecuJet Maintenance

Lanseria

Employment Period: May 2007 – June 2009

Job Title: Expeditor /Buyer

4. Employer: AB Logistics – A Division of Armscor

Employment Period: November 2005 – April 2007

Temp Position

Job Title: Debtors Clerk

5. Employer: Rennies Ships Agency

Saldanha

Employment Period: May 2003 – October 2005

Job Title: Operations Secretary

Clearing and Forwarding Clerk

Accounts Assistant

ISO 9001:2000 Document Controller

ISO 9001:2000 Internal Auditor

6. Employer: Australian High Commission

Pretoria

Employment Period: 01 June 2001 – 28 February 2003 5

Job Title: Visa Processing Clerk

7. Employer: Execu Sec Management

Pretoria

Employment Period: 02 March 2000 – 31 May 2001

Job Title: P/A and Bookkeeper

8. Employer: Embassy of Egypt

Pretoria

Employment Period: 01 October 1999 – 01 March 2000 Job Title: Receptionist / Switchboard

9. Employer: Jacobs and Partners Attorneys /

The Complete Fly Fisherman Magazine

Pretoria

Employment Period: 01 May 1998 – 30 September 1999 Job Title: Receptionist / Typist / Secretary

10. Employer: Standard Bank of South Africa

Employment Period: August 1995 – February 1997

Pretoria Branch

February 1997 – August 1997

International Business Centre

Job Title: Bank Clerk

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