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SREEJITH. E. K

KERALA- INDIA

Mob: +91-952*******

Email: adk9ur@r.postjobfree.com

RESUME

Career Objective

Looking for a dynamic and suitable position as Document Controller in a reputed and professional organization to reach higher echelon that offers potential for advancement and professional growth by utilizing the acquired skills and experience and to assist in further enhancing the performance of the firm. Work Experience

15 years of hands on experience as Document Controller in UAE, Qatar, Africa & India in the Document Controlling & Administration, Shipping and Logistic Department of the following companies, where I was responsible in Construction, Consulting & Supervision, Shipping & Logistic and Trading Company. Employment Experience:

FROM 01st JUNE 2018 TO – 16th DECEMBER 2020

M/S. ARABIAN CONSTRUCTION COMPANY (ACC), ABIDJAN, IVORY COAST – WEST AFRICA Worked as Sr.Document Controller with this prestigious Construction Company in Ivory Coast – West Africa

PROJECT : COMMERCIAL BUILDING & HOTEL COMPLEX, NOVOTEL ABIDJAN, IVORY COAST- WEST AFRICA

Client / Under Supervision : Ali Salhab

Company : Arabian Construction Company.

Position : Sr Document Controller

Duration : June – 01, 2018 to 16th December 2020.

PROJECT : BAOBAB TOWER

ABIDJAN, IVORY COAST- WEST AFRICA

Client / Under Supervision : Adel EI Riz

Company : Arabian Construction Company.

Position : Sr Document Controller

Duration : June – 01, 2018 to 16th December 2020.

Executing project-specific procedures for storing, managing, retrieving and tracking project documents.

Directing necessary modifications and additions to the project-specific procedures to improve efficiency and accuracy of the work of the consultancy team.

Registering all the documents in EDMS system both incoming and outgoing according to the company standard filing system.

Receives documents from the Subcontractor such as, Material/Drawings submission/ Method statement /Subcontractor or supplier’s prequalification submission, RFI, ITP, etc. and ensures that all documents are distributed to the concerned Engineers for their review and approval.

Release documents to the Client, Consultant & Subcontractors after the review of concerned Department.

Assisting with quality audits by internal and external auditors

Make sure that all concerned construction departments are following Client’s approved drawings/documents for the project execution.

Distributing all the documents both in and out to the concern person to follow up and further process.

Preparation of Distribution Matrix and arranging all necessary documents for auditing purpose.

Preparation of Monthly report for Client.

Typing all kinds of draft letters for all the projects, making different type of schedule according to the projects.

Provide assistance to the Project Management team in use of the project document control system and adherence to project procedures.

Handles administrative documents such as attendance sheets, Monthly Time Sheets, etc… FROM 14th JUNE 2016 TO –05th OCTOBER 2017

M/S. GULF AGENCY COMPANY (GAC), DOHA – QATAR

Worked as Shipping Coordinator cum Document Controller with this prestigious Shipping & Logistic Company in Doha – Qatar

Responsibilities for whole documents for all vessels & crews for berthing and unberthing vessels.

Maintain record of safety training certificates, offshore medical certificates and onshore/offshore gate pass for all crew to mobilize for offshore projects.

Mobilize required manpower, materials and equipment to offshore projects through different vessels and QP Chopper from Hamad Port, Ras Laffan Port, Mesaeed Port and Doha Helipad as per the QP procedures by coordinating with Port / Hamad Port Control

Responsible for QP Offshore Gate Pass, Ras Laffan Pass, Hamad/Doha Port Gate pass for all personnel mobilizing to offshore.

Apply Seaman / Business Visa and OKTB as per the request from different Clients

Assist operation department for all shipping & Safety clearance at all ports

Operate Marine VHF Radio Equipment in order to communicate with ships/Vessel, aircraft, offshore oil rigs, logging camps and other remote operations.

Arrange berthing for all vessels proceeding to Ras Laffan, Hamad and Mesaeed Port by coordinating with concerned Port Control.

Update Vessel Arrival/Saling Report with Clients and relevant parties immediately by communicating with concerned Port Control.

Update with Clients loading and offloading status of shipments on daily basis until it’s completed.

Assist Operation department for Safety and Customs Clearance. FROM 12th AUGUST 2011 TO –10th MAY 2016

M/S. TARGET ENGINEERING CONSTRUCTION CO, DOHA – QATAR Worked as Senior Document Controller with this prestigious construction company in Doha – Qatar PROJECT : Construction of New Telecom/Security Buildings and New Northern / Western Extension Road at Halul Island, Qatar. Client / Under Supervision : Qatar Petroleum (QP)

Company : Target Engineering Construction Co.

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Position : Sr.Document Controller

Duration : September – 10, 2014 to October 05th 2017 PROJECT : Miscellaneous Civil Project at Halul Island - Qatar Client / Under Supervision : Qatar Petroleum (QP)

Company : Target Engineering Construction Co.

Position : Sr.Document Controller

Duration : September – 10, 2015 to October 05th 2017 PROJECT : Construction of Integrated Chiller, Freezer, Laundry, Dining and Accommodation Facilities in Halul Island, Qatar. Client / Under Supervision : Qatar Petroleum (QP)

Company : Target Engineering Construction Co.

Position : Document Controller

Duration : October – 15, 2012 to August – 30, 2014 PROJECT : 11-KV POWER DISTRIBUTION NETWORK

BARZAN ONSHORE PROJECT- RAS LAFFAN-QATAR

Client / Under Supervision : RAS GAS/Japan Gas Company (JGC) Corporation Company : Target Engineering Construction Co

Position : Document Controller

Duration : Septemper-15, 2011 to October-12, 2012

Key Responsibilities:-

Executing project-specific procedures for storing, managing, retrieving and tracking project documents.

Directing necessary modifications and additions to the project-specific procedures to improve efficiency and accuracy of the work of the consultancy team.

Registering all the documents in EDMS system both incoming and outgoing according to the company standard filing system.

Receives documents from the Subcontractors such as, Material/Drawings submission/ Method statement /Subcontractor or supplier’s prequalification submission, RFI, ITP, etc. and ensures that all documents are distributed to the concerned Engineers for their review and approval.

Release documents to the Client, Consultant & Subcontractors after the review of concerned Department.

Assisting with quality audits by internal and external auditors

Make sure that all concerned construction departments are following Client’s approved drawings/documents for the project execution.

Distributing all the documents both in and out to the concern person to follow up and further process.

Preparation of Distribution Matrix and arranging all necessary documents for auditing purpose.

Preparation of Monthly report for Client.

Typing all kinds of draft letters for all the projects, making different type of schedule according to the projects.

Provide assistance to the Project Management team in use of the project document control system and adherence to project procedures.

Handles administrative documents such as attendance sheets, Monthly Time Sheets, etc… FROM 01STAPRIL 2010 TO –05th AUGUST 2011

M/S. EMIRATES BELBADI CONTRACTING CO, ABU DHABI – U.A.E Worked as Document Controller with this prestigious construction company in Abu Dhabi – U.A.E PROJECT : MILLINNIUM GOLF RESORT PROJECT – AL AIN

Client / Under Supervision : Al Ain Equestrian, Shooting and Golf Club / Architectural Consulting Group

Company : Emirates Belbadi Contracting Co

Position : Document Controller

Duration : 1st December 2010 to August-30, 2011

PROJECT : RESIDENTIAL & COMMERCIAL BUILDING-

AL REEM ISLAND- ABU DHABI

Client / Under Supervision : Hill International& QPI JV / Golden Planners Consultant

Company : Emirates Belbadi Contracting Co

Position : Document Controller

Duration : 1st April 2010 to 30th Nov-2010

Key Responsibilities:-

Responsibilities for the whole documents for all projects and confidential documents.

Registering all the documents both incoming and outgoing.

Distributing all the documents both in and out to the concern person to follow up and further process.

Preparation of Monthly progress payment Certificate and registering to follow up about the payment status.

Preparation of Monthly report for Client & Consultant.

Provide assistance to the Project Management team in use of the project document control system and adherence to project procedures.

Typing all kinds of draft letters for all the projects, making different type of schedule according to the projects.

Day to day Filing for all projects as per the company standard filing system.

Typing business correspondence, B.O.Q’s, Tender Specifications, List of Drawings, Condition of Contracts, Minutes of Meetings etc… to be submitted to the Clients, Consultant, Sub- contractors/Suppliers.

Handles administrative documents such as attendance sheets, Monthly Time Sheets, etc…

Assist all the Engineers for all administrative works.

Releases documents to the Client, Consultant & Subcontractors etc.

Preparation of Distribution Matrix and arranging all necessary documents for auditing purpose. FROM 01 JULY 2007 TO –31st MARCH 2010

M/S. BAINONA ENGINEERING CONSULTING CO - CONSULTANT, ABU DHABI – U.A.E Worked as Document Controller with this prestigious consulting company in Abu Dhabi – U.A.E PROJECT : OFFICE& COMMERCIAL BUILDING, DAS TOWER

ABU DHABI

Client / Under Supervision : First Gulf Bank / East & West International Group Company : Bainona Engineering Consultancy.

Position : Document Controller

Duration : 1stJune2007 to 14th March-2010

Key Responsibilities:-

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Executing project-specific procedures for storing, managing, retrieving and tracking project documents.

Directing necessary modifications and additions to the project-specific procedures to improve efficiency and accuracy of the work of the consultancy team.

Registering all the documents in EDMS system both incoming and outgoing according to the company standard filing system.

Distributing all the documents both in and out to the concern person to follow up and further process.

Preparation of Contractor’s Interim Payment Certificate, Consultancy Supervision fee invoices and registering to follow up about the payment status.

Preparation of Pre-qualification certificate to submit for different project offers.

Typing all kinds of draft letters for all the projects, making different type of schedule according to the projects.

Day to day Filing for all projects as per the company standard filing system.

Organizing and follow up Manager’s programme.

Handles administrative documents such as attendance sheets, Monthly Time Sheets, etc

Assist all the Engineers for all administrative works.

Receives documents from the Subcontractor such as, Material/Drawings submission/ Method statement /Subcontractor or supplier’s prequalification submission, RFI, ITP, etc. and ensures that all documents are distributed to the concerned Engineers for their review and approval.

Release documents to the Client, Contractor etc. FROM 01st MAY 2007 TO 30TH JUNE 2007

M/S. STARS GENERAL CONTRACTING CO, ABU DHABI – U.A.E Worked as an Secretary with this prestigious Contracting Co in Abu Dhabi – U.A.E Key Responsibilities:-

Receives all types of documents from Sub contractor and from all other parties.

Registering all the documents both incoming and outgoing.

Distributing submittal, correspondence, documents, etc. as per distribution advise matrix by RE.

Preparing Daily Report, Weekly Report, Monthly Report and submitting to Consultant

Preparing necessary correspondence, Site Instruction, Non Compliance Report, Transmittals, Memo’s etc.

Distributing Shop drawings and Material Submittals to Consultant for review.

Maintains a complete registers and/or log of approval status of all incoming material and shop drawings submittals for traceability and filing purposes.

Maintains a complete hardcopy and a back-up softcopy on all documents at all times.

Follow ups/with the concerned Engineers all pending documents/submittals which have to be acted upon.

Dealing with incoming and outgoing email, faxes and post;

Responsible for Site Staff Monthly Attendance and staff’s Monthly Expenses. FROM 02ND APRIL 2006 TO 12TH APRIL 2007

M/S. ABC SALES CORPORATION, KERALA - INDIA

Worked as an Accountant with this prestigious Trading and Construction firm in Kerala – India. Key Responsibilities:-

Assisting the lead auditors for finalizing company auditing.

Passing journal entries, book keeping.

Responsible for keeping track of company receivables.

Proper coordination with clients, staff salary regulations and all areas of accountancy till finalization.

Preparation of invoices and billing to different customers.

Payment and Receipt of cheques and expense vouchers.

Preparation of Sales Reports, reconciliation of pass-book and cash book.

Preparation of TDS statements, petty cash management, etc by using Accounting Softwares. FROM 10THJUNE 2004 TO 20THMARCH 2006

M/S. MFAR CONSTRUCTIONS PVT.LTD

Worked as an Accounts Assistant with this prestigious Construction Firm in Bangalore, India. Key Responsibilities:-

Responsibilities included, but not limited to,

Preparation of invoices, keeping track of accounts receivables,

Settling daily expenses, staff salary, purchases and sales transactions, bank transactions,

Preparation of balance sheets,

Preparation of monthly invoices and its submission to various clients.

Preparation of finance reports, various vouchers etc. by using Accounting Softwares. PERSONAL STRENGTHS:

Dynamic, self-motivated and result oriented.

Intelligent, resourceful & responsible.

Positive Interpersonal relationship.

Excellent communication skills, very good command of English Language.

Ability to learn fast, acquire proficient understanding through experience.

Always believe working towards an optimization of system based on practicality. Educational Qualifications

Bachelor of Commerce (Costing & Co-operation) from Calicut University, Kerala -India, in the year of 2004.

Professional Qualifications

- Qualified in Foreign Financial Accounting, Cost Accounting, Management Accounting, Business Management and Marketing Management.

- Diploma in Computerized Accounting Packages.

MS Tally 7.2 Package, Daceasy, Peachtree & Indosoftware. Skill Set

Operating Systems : Windows 2010

MS Office Tools : MS Word, Excel, Power Point

Accounting Packages : Certified and worked in MS Tally 7.2, Daceasy, Peachtree and Indosoftware Accounting packages for 3 years. Document Controlling Software : Worked and Experienced in J-Plus, Indra software And MS Office Software with all versions

Word Processing : 50 words per minute in computer Keyboard Proficient in computerized software programs such as, word processors, spreadsheet programs, and database systems.

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Advanced Analytical Experience.

Data organization and storage knowledge

Work Locations

Are you willing to move or relocate

Yes – I will travel internationally

Yes – I will relocate internationally

Personal Profile

Date of Birth : 25-05-1984

Sex : Male

Nationality : Indian

Marital Status : Married

Passport Number & Validity : M4589911 Valid till 25-02-2025 Permanent Address

Edavan Kayyala House

Ariyil (P O), Vellikeel Road

Kannur (Dist), PIN: 670143.

Kerala – India.

PH: 0091-952-***-****

Languages Known

Speak English, Hindi, Malayalam& Tamil

Write English, Hindi, Malayalam

Read English, Hindi, Malayalam

REFERENCES: Upon Requisite

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