Executive Assistant Office

GENISA URQUHART

**** ******* ******, ***. **, San Diego, CA 92104

******@**.*** 401-***-****

SUMMARY OF QUALIFICATIONS

13+ years of experience providing outstanding administrative and personal support to senior executives.

Excellent organizational skills, tact, diplomacy, and communication expertise. Maintains confidentiality in sensitive matters and displays excellent judgment.

Anticipates needs and takes care of them before being asked.

Creative, resourceful and flexible; able to adapt to changing priorities and to maintaining a positive attitude and strong work ethic.

A motivated self-starter, able to quickly grasp issues and attend to details while maintaining a view of the big picture. Expert in juggling multiple tasks.

Able to establish rapport with both clients and colleagues and to motivate individuals to achieve objectives.

Proficient in Microsoft Office: Word, PowerPoint, Excel and Outlook; Mac Operating System; Zoom; Google Meet; Google Docs; PeopleSoft; Concur; SharePoint; type 70 wpm with complete accuracy.

OBJECTIVE:

After the sale of Prometheus Laboratories Inc., by Nestlé, my position was eliminated in September 2019. I decided to use the time I was laid off to pursue a personal interest, which was to learn how to make clothing patterns as well as clothing construction. I enrolled in the San Diego College of Continuing Education with the intention of going back to work full time once I completed the courses. I was able to achieve my personal goal, and then the pandemic hit and EA roles were practically non-existent. Now that we are seeing a light at the end of the COVID tunnel, I am excited to find a new work-home where I can demonstrate my outstanding office management and administrative support skills that I have cultivated over my 13 years’ experience supporting senior level executives.

PROFESSIONAL EXPERIENCE

Prometheus Laboratories, Inc., a Nestlé Health Science Company (NHSc), San Diego, CA (2014-2019)

Executive Assistant: Provided continuous, high quality administrative support to the Chief Financial Officer for this Nestlé Health Science company located in San Diego, CA.

Assisted with organizational and business functions of the Finance Department, including drafting correspondence, drafting memos, drafting presentation decks, tracking precedent, project milestones and/or communications, and creating forms and organizational systems.

Liaised with NHSc colleagues globally and assisted with the preparation of presentations and agendas; negotiated contracts for meeting space and catering services. Organized travel logistics to ensure meetings were executed seamlessly so that executives were able to successfully focus on their meeting objectives.

Managed an ever-changing calendar with the responsibility of updating, canceling, and confirming meetings.

Prepared expense reports for review and submitted to accounting for approval.

Interim assignments, travel and relocation (2013)

Citizens Financial Group/RBSA, Providence, Rhode Island (2004 – 2012)

Senior Executive Assistant: Provided continuous, high quality administrative and personal support to the Group Executive Vice President of Human Resources for this national top 10 banking franchise, headquartered in Providence, RI, comprised of an HR staff of 400 and an employee base of more than 27,000 in 48 states.

Created schedule, appointments and travel arrangements, both domestic and worldwide; prepared expense reports and credit card/bank reconciliations.

For the executive, handled executrix responsibilities for a multi-million-dollar family estate, including bill paying, account reconciliation and tax preparation.

Created complex reports, presentations and company communications; screened calls and emails; communicated directives to senior human resources leadership team.

Coordinated workflow and supervised three support staff. Prioritized and delegated tasks, provided motivation and direction to create a positive work environment and ensure accurate and on time completion of tasks and projects.

Ensured that the executive’s office and home ran smoothly at all times.

EDUCATION

Bryant University: Completed certificate program in project management.

Providence College: Took business courses and achieved a 3.2 GPA.

University of Rhode Island: Completed two plus years of general courses, with a 3.0 GPA.

VOLUNTEER ACTIVITIES

Christmas for Everyone: Worked with the CEO to plan and deliver Christmas meals and presents to every homeless man and woman in Rhode Island.

Second Chance Ministries: Fed homeless men, women and children three days a week.

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