Executive Assistant Administrative

Troy L Moses

Email: *********@*****.***

Phone: 551-***-****

Summary:

Executive Administrative Support Professional with a solid work history at Fortune 500 companies with excellent oral and written communication skills highly motivated, conscientious and reliable.

Well organized individual who eagerly learns the job requirements while seeking additional responsibilities.

Provides executive assistant support to senior level executives in various areas throughout the business

Driven Executive Assistant comfortable multi-tasking in fast-paced financial environments.

Experience managed calendars, meeting, expenses, and facility and travel arrangements.

Proficient in Microsoft Suite, Outlook, and Concur

Education:

B.A. Business Communications: (Class of 2014) - (GPA: 3.0) from University of Phoenix

Professional Experience:

Invesco Investment Bank Technology and Marketing Dept. New York, NY June 2019 – Mar 2020

Executive Assistant / Administrative Assistant (Contract)

Managed all Directors in the Tech Dept calendars including the coordination of complex meetings thru Outlook

Coordinated travel arrangements with concur

Provided administrative support to other staff members

Generated reports, handled multiple projects, and prepared and monitored invoices and expenses

Confirmed and submitted invoice and payment needs with concur

Scheduled appointments gave information to visitors and callers and took diction.

Handled all director’s special request for work office space and conference room

Signed in all visitors and guests

American Express Treasury Dept. New York, NY Feb 2019 – June 2019

Executive Assistant / Administrative Assistant (Contract)

Assisted VP of Finance

Managed calendars including the coordination of complex meetings and events thru Outlook

Booked and coordinated travel arrangements with concur

Prepared, reviewed, and processed expense reports, and ensure T&E in line with company policy and budget with concur and excel

Provided administrative support to other staff members

Ordered supplies; managed invoice and payment needs with concur

Handled troubleshoot administrative issues

Provided coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave

Qualifications

Managed of attendance tracking for VP’s

Group administration (updating distribution lists/employee roster, org charts, etc.)

Royal Bank of Canada Capital Markets Jersey City, NJ May 2018 – Feb 2019

Executive Assistant / Office Administrator (Contract)

Executive Assistant to the Head of Operations of U.S Capital Markets

Office Manager for facilities, supplies such, conference rooms, visitor passes, and small AD hock projects

Managed head of operation’s calendar

Managed expense reports in Concur such as traveling, breakfast and lunch for special events, ferry tickets,

Managed inventory and ferry tickets distributions

Handled meetings such as meeting set-ups, dial-in meetings and web-camera meetings

Managed projects such as, a Town Hall Meeting, Race For Kids Fundraiser, and other important projects

Alexander Anderson Real Estate. Jersey City, NJ Sept 2016 – Feb 2018 Office Assistant Manager / Marketing Assistant

Scheduled meeting and attended meetings to record minutes and take notes.

Maintained records management database systems through apartments.com and Microsoft Word and Excel.

Researched and updated all required materials needed for 2 Real Estate brokers.

Monitored and ensured that Lease renewals are done in timely manner and make changes in rents and where as needed.

Advertised client properties on websites, social media, real estate guides and print media oversaw the advertising of properties.

Financial Industry Regulatory Authority (FINRA). New York, NY Feb 2016 – June 2016

Executive Assistant (Contract)

Supported all directors and employee in the department

Managed calendars including meeting setup, dial-in arraignments, and booking conference rooms.

Managed expense reports in Concur such as traveling, breakfast and lunch for special events

Prepared and/or edited PowerPoint presentations.

Managed travel arrangements for executives

Track department budget expenses including processing invoices, monthly reconciliation, and invoice log.

American Express Global Dept. New York, NY Jan 2015 – Feb 2016

Jr Administrative Assistant (Contract)

Assisted Sr. Executive Assistant and the Vice President

Managed the Vice President's calendar and meetings

Managed expense reports in Concur such as travel arrangements, breakfast and lunch for special meetings

Rearranged calendars meeting based on priority and the schedules and attendees.

Confirmed, declined and rescheduled meetings with clients and prospects.

Arranged domestic travel arrangements as needed in cooperation with other assistants.

Simon and Schuster Publishing. New York, NY Mar 2008 – Dec 2014 Executive Assistant

Executive Assistant to Senior Editor

Handled meeting preparation/collateral such as preparing and printing legal documents and contracts.

Managed calendar such as confirmed, declined, scheduled or rescheduled appointments and meetings.

Contributed to and managed client’s book cover art designs for major recording artists.

Collaborated with designers and the editorial team on marketing materials for press releases, book signing, and promotions

Prepared business proposals and contracts for the clients.

Tracked competitive information on the client and followed up with Sr. Editor and other editors involved.

Organized and guide the manufacturing through the process of book production.

Skills: Office Suite, Concur, Advertising, Conferences, Customer Relations, Database Administration, Marketing Materials, Meeting Facilitation, Real Estate, Spreadsheets, Telephone Skills, Mac and PC Computer, Organizational Skills, Strong Interpersonal Communication, Internet Marketing, Event Coordination, Communication skills, Event management, Heavy Calendaring

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