SAHIBA ANAND PAINTAL

516-***-**** adk9jx@r.postjobfree.com www.linkedin.com/in/sahibapaintal

SUMMARY

• Over twelve years of full-time corporate, non-profit & public sector event and project management experience.

• Excellent planning, organizational, time management and leadership skills.

• Skilled in negotiating agreements with venues, vendors and contractors.

• Proven track record to own, manage and execute multiple projects simultaneously from start to finish. PROFESSIONAL EXPERIENCE

JPMORGAN CHASE & CO., New York, NY

Vice President, Wealth Management 2018 – Present

Associate, Wealth Management 2017 – 2018

Responsible for translating business goals into creative events that provide unique access along with compelling and timely content for J.P. Morgan Private Bank high and ultra-high net worth individuals, mutual funds, hedge funds, private equity firms, and privately owned businesses. Events range from intimate dinner discussions, networking receptions, fund roadshows and executive round tables to multi-day global conferences with complex logistical needs and budgets.

• Interact with key stakeholders such as the global events team, the larger marketing group (including digital and creative), bankers, investors, product partners, and c-suite level executives to ensure a consistent and distinctive experience for clients and prospects which underscore key business objectives.

• Responsible for overall event strategy by proposing creative ideas, upscale venues and key content for the NYC/East coast markets with considerable thought to strategic execution and adherence to global brand standards.

• Given increased responsibility yearly, ultimately becoming the lead planner for the U.S. Open Tennis sponsorship for the Global Private Bank, managing an allocation of over 2000 tickets throughout the tournament as well as maintaining a high touch client experience on-site & in key VIP suites.

• Address all event needs including forecasting and maintaining budgets, site inspections, contract negotiations, large scale data and RSVP management, registration websites, food and beverage, print materials, client gifting and speaker/VIP handling.

• Seamlessly transitioned to various online platforms and have executed over 80+ virtual client events during the COVID-19 pandemic.

• Liaison with other J.P. Morgan lines of business in order to leverage and consolidate ideas, share resources and cross sell event opportunities.

OFFICE OF THE MAYOR, CITY OF NEW YORK, New York, NY 2015 – 2017 Event Manager, Office of Special Projects and Community Events Responsible for organizing Community & Heritage Celebrations, Award Ceremonies, Receptions, Galas and various other events throughout the five boroughs hosted by Mayor Bill de Blasio. Worked closely with City Hall, numerous city agencies and prominent community groups to execute over 50 large scale special events per year.

• Utilized project management skills to ensure event success, including developing guest lists, production schedules, menus, budgets, staffing plans, mayoral advance sheets, invitations, programs, event signage and all other printed materials.

• Acted as main point of contact for entertainment, program participants and honorees the day of the event.

• Performed research and site visits to select appropriate venues and vendors for all events, including contract negotiations and assisting to hire and arrange on-site staff, production crew and security detail.

• Prepared and disseminate detailed briefing materials which include logistical specifications of the event to all required vendor venues, and internal parties including Gracie Manson staff and Executive Chef, City Hall and Mayoral Press & Photo office.

• Managed a staff of four full-time event coordinators, seasonal interns and on-site event volunteers. PRICEWATERHOUSECOOPERS LLC (PwC), New York, NY 2012 – 2015 Meeting & Events Lead (Forrest Solutions Outsourcing at PriceWaterhouseCoopers LLC) Provided services as described below as a full-time contractor on-site at PwC headquarters.

• Promoted to supervise a team of four staff members. Meeting & Events Coordinator

Delivered on-site Meeting & Events Services to all staff and clients in the Metro market in over 72,000 sq. ft. of internal conference facilities. Addressed specific event needs by acting as the main on-site logistical contact, conducting walkthroughs, creating floor plans and advising on catering and A/V needs. Meetings range from board meetings, charity initiatives, conferences, recruiting events, and VIP client entertainment functions including in-house Superbowl XLVIII, MBA & NBA events.

• Prepared event timelines and logistical charts for large and complex functions promoting fluid communications between the Meeting & Events team and the reservation holders before, during, and after the execution of their events.

• Worked closely with key event partners & vendors at every level of the business to streamline event processes and ensure seamless customer service to both internal customers and external clients.

• Managed a reservations database which is used to request and allocate space for upwards of 200 room bookings a day in over 140 meeting and events spaces throughout the building. Negotiated space between various parties and obtained a strong understanding of priority and importance of each request.

• Utilized the computerized event management system to input, retrieve and update catering and event set-ups, as well as track and generate occupancy and utilization statistics. COLUMBIA BUSINESS SCHOOL, New York, NY 2010 – 2012 Program and Events Coordinator, Social Enterprise Program Solely responsible for managing 30+ events a year, including conferences, faculty and staff meetings, research symposiums, fundraising and donor cultivation receptions, book talks and speaking receptions.

• Managed logistical aspects for all events including: venue selection; production of name tags, signage, and other meeting materials; organizing catering and A/V; recruiting and managing event staff and volunteers; and coordinating speaker/guest outreach.

• Planned “cultivation” events and engaged with donors, board members, high-level speakers and corporate sponsors to help garner support for the Social Enterprise Program.

• Forecasted meeting and event budgets, tracked vendor invoices, negotiated contracts and filed event related expense reimbursements.

• Assisted the Communications team in all event marketing, communications and social media to ensure appropriate pre and post event communication.

• Created and managed registration websites, tracked invitations and maintained attendee lists. NEW YORK UNIVERSITY COLLEGE OF NURSING, New York, NY 2008 – 2010 Marketing and Events Project Coordinator, NICHE Program Assisted in all areas of pre/post and onsite events management including annual national multi-day conferences, various smaller-scale events on the New York University Campus and online webinar events for premier nursing leadership program.

• Conducted intensive conference venue site research and supported event operations for 3 Annual NICHE conferences (400+ attendees) in Orlando, Baltimore and Las Vegas.

• Managed hotel room blocks, contracts, BEO’s, event timelines, speaker travel and temporary event staff.

• Coordinated communications and dissemination of NICHE program marketing initiatives through website, print medium, and electronic sources.

• Implemented Salesforce.com and provided guidance and training to key staff members.

• Successfully created and maintained various event marketing websites and online registration portals. EDUCATION

Certificate in Meeting, Conference, and Event Management New York University, School of Continuing and Professional Studies, New York, NY Bachelor of Science in Communication Studies

New York University, Steinhardt School for Culture, Education & Human Development, New York, NY Graduated Magna Cum Laude, GPA: 3.80

TECHNICAL SKILLS

MS Office Suite, Ruby on Rails Content Management System (CMS), Salesforce.com (CRM), Drupal (CRM), Event Management System (EMS), Lotus Notes (IBM), Basecamp, RegOnline, MyEmma.com, Constant Contact, Qualtrics Survey Software, Survey Monkey, Eventbrite, Splash, Zoom Meetings & Webinars.