Executive Assistant Manager

ALYSSA CHACON

***** * ***** ***** ******, COLORADO 80016 703-***-**** ******.******@*****.***

CORE STRENGTHS

Problem Resolution and Decision Making

Superior Interpersonal and Communication

Skills

Microsoft Office Suite Proficiency

Accounts Payable and Budgeting Skills

Time Management and Task Prioritization

Leadership Training and Team Building

Strong Writing and Editing Skills

File Compilation and Maintenance

Managing Multiple Schedules

Outstanding Customer Service and Relations

Notary Public

RELEVANT EXPERIENCE

Executive Assistant – Philadelphia Insurance Companies Sep 2017 – Current

Support Regional Vice President of Marketing with daily task including travel arrangements, scheduling, meeting management, expense reports and report production

Serve as local field office manager by organizing and scheduling office maintenance, corresponding with building management on any and all issues, and working in conjunction with the home office facilities team

Manage budgets for three field offices

Plan and execute multiple and varied client appreciation events across three states

Fill monthly office calendar with planned group volunteer events, wellness activities, in office meals and employee celebrations

Serve as chairperson for the Employee Action Committee, timekeeper for the entire western third of the United States, Emergency Response Coordinator, Wellness Captain, Culture Committee Member, Testing Proctor and Volunteer Events Coordinator

Manage agency database by requesting new agency contracts and appointments, updating agency and individual producer information, executing agency buyouts and tracking agency production

Compile weekly, monthly and quarterly reports for both internal and external customers

Order office supplies, marketing materials, and any needed items across multiple departments

Serve as first point of contact for all employees in the Rocky Mountain Region Operations Business Administrator – Denver Center for the Performing Arts, Denver, CO Nov 2015 – July 2017

Track expenses and compile multi-million dollar profit settlements with touring Broadway productions

Receive and process all invoices and purchase orders related to Broadway department

Prepare complete Advertising Settlements for review and approval by national press representatives

Ensure all stagehand, wardrobe and Actors Equity payroll is prepared and paid according to each union’s collective bargaining agreement

Review and submit weekly payroll to Human Resources department

Serve as first point of contact for touring Broadway management teams

Utilize various ticketing and reporting software programs to ensure accurate ticket prices, request updates, and produce detailed sales and availability reports

Provide general administrative support to Executive Director and General Manager

Produce and maintain extensive show files

Arrange travel, catering and various miscellaneous requests for Broadway team members and touring productions Accounts Payable Analyst - Davis Graham & Stubbs, LLP, Denver, CO March 2014 – Nov 2015

Mastered Elite Enterprise software in order to create vouchers for payment of disbursement requests and employee expense reports

Monitored monthly reoccurring bills to ensure proper payment in a timely manner

Issued large scale check runs on a weekly basis, while processing rush check requests on a daily basis

Maintained up-to-date vendor information to ensure proper issuance of IRS Tax Form 1099s at year end

Provided back-up assistance to Accounts Receivable Analyst Legal Administrative Assistant - Davis Graham & Stubbs, LLP, Denver, CO July 2012 – March 2014

Assisted multiple Partners, Associate Attorneys and Paralegals specializing in estates, taxes, corporate law and civil litigation with day to day activities such as answering phones, maintaining up to date calendars of important deadlines, booking travel and tracking billable time

Utilized ICCES and LexisNexis systems to file case pleadings and other documentation

Maintained extensive and detailed files for 500+ clients and cases

Produced large scale projects to ensure that client and case documentation is organized appropriately

Prepared travel expense reports and disbursement requests for processing by the firm accounting department Junior Associate - Clear Creek Consulting, Louisville, CO February 2011 - July 2012

Built and cultivated quality relationships with clients and team members

Reviewed case files to ensure completeness and accuracy, transcribe and revise pertinent correspondence, and manage complex schedule of critical deadlines

Collected necessary client financial documentation to determine appropriate resolution strategy

Performed general administrative duties including answering phones, processing mail, filing, and data entry LEADERSHIP EXPERIENCE

Vice President and Treasurer—Denver Area Kappa Delta Sorority Alumnae Association 2014-2015 President—Kappa Delta Sorority Colorado State University Chapter, Fort Collins, CO 2009 EDUCATION

Colorado State University, May 2010 Fort Collins, CO

Bachelor of Science in Human Development & Family Studies

Contact this candidate