Executive Assistant Office

Denise Schultz

*********@*****.*** 303-***-****

Sr.Executive Assistant / Summary

Motivated “take-charge”, self-starter with an aptitude for learning new skills quickly Highly effective while working within team environments as well as independently Ability to prioritize multiple projects and adjust workload accordingly Exceptional interpersonal, organization, business communication and time management skills High standards/degree of confidentiality

Advanced level of proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) Knowledge of GSuites, Zoom, Skype, Lifesize, Slack Event planning for small and large groups on and off-site EXPERIENCE

03 2020 - Present Twilio Denver, Colorado

Executive Administrator to GM

Support GM and VP

Manage executive’s schedules – via GSuites

Maintain high level of confidentiality

Extensive interfacing with VP’s, Directors, Human Resource, Employee Engagement Team

Serve on Denver Site Committee, Executive Assistant Team

Go to person for office policies/procedures, on-boarding

Special Projects, Grubhub, Amazon and employee appreciation awards

Event Planning

Process expense reports

Manage Staff Agenda, Action Items

12 2018 - 03 2020 Inteliquent Boulder, Colorado

Executive Administrator to CEO

Support CEO

Schedule, Plan, Implement – Qtrly Board of Managers meetings

Maintain high level of confidentiality

Extensive interfacing with VP’s, Directors, Human Resource, Investor Group

Coordinate with Facilities – new office layout, design

Coordinate with Facilities – office expansion project, layout, design, vendor mgmt

Coordinated office move

Manage vendors and property management issues/concerns

Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.

Schedule travel, process expense reports, which include travel arrangements, hotel accommodations, catering, dinners, and events

01 2018 - 10 2018 Inscripta Boulder, Colorado

Executive Administrator to CEO

Support Co-Founders as needed

Schedule, Plan, Implement – Qtrly Board of Directors meetings, Happy Hour, Team events

Manage and inventory: Employee Schwag and Office Supplies

Maintain high level of confidentiality

Extensive interfacing with VP’s, Directors

Manage executive’s schedules – via Outlook

Manage executives emails / follow-up, etc as needed/requested

Human Resource Coordinator – schedule on-site candidate visits, hotel and 1:1 meetings

Human Resource Onboarding New Hires

Legal NDA Coordinator

Designed and Coordinated new kitchen layout and installation

Manage weekly catering

Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.

Schedule travel, process expense reports, seminars, which include travel arrangements, hotel accommodations, catering, activities, registration, dinners, and events 07 2016 – 01 2018 noosa yoghurt Lafayette, Colorado Executive Assistant to CEO; CSO, CMO

Support Co-Founders as needed

Schedule, Plan, Implement – Qtrly Board of Directors meetings, Bi-Annual Sales Team events

Manage direct report - Shipping Clerk

Manage and inventory: Consumer Schwag, Sales Sell Sheets, Stocker swag, etc.

Compile and prepare general monthly Excel reports and PowerPoint presentations

Maintain electronic and hard copy files

Maintain high level of confidentiality

Extensive interfacing with SVP’s, VP’s, Directors and other executive assistants

Manage executive’s schedules – via Outlook

Manage executives emails / follow-up, etc as needed/requested

Human resource interface, scheduling potential candidates (air, hotel, ground and meetings)

Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.

Schedule travel, process expense reports, seminars, which included travel arrangements, hotel accommodations, catering, activities, registration, dinners, and events 04 2014 – 07 2016 DaVita Healthcare Denver, Colorado Executive Assistant to VP Corporate Business Development

Support 2 Vice Presidents and 3 direct reports

Compile and prepare general monthly Excel reports and PowerPoint presentations

Maintain electronic and hard copy files

Maintain high level of confidentiality

Extensive interfacing with SVP’s, VP’s, Directors and other executive assistants globally

Manage executive’s schedules – via Outlook

Manage executives emails / follow-up, etc as needed/requested

Human resource interface, scheduling potential candidates (air, hotel, ground and meetings)

Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.

Schedule travel, process expense reports, seminars, which included travel arrangements, hotel accommodations, catering, activities, registration, dinners, and events 06 2012 – 03 2014 Rogue Wave Software, Inc Boulder, Colorado Executive Assistant to CEO

Support CEO, CFO, General Council, Sr VP Sales, VP Development, VP Products

Compile and prepare Excel reports and PowerPoint presentations

Maintain electronic and hard copy files, contracts, organizational charts and documents

Maintain an extremely high level of confidentiality (acquisitions, re-structuring, etc..)

Coordinate extensive domestic and international travel and expense reports

Manage executive’s schedules – via Outlook (schedule meetings on/off-site, video conference, teleconference, webinars, staff meetings)

Interface for Human Resources and Legal

Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.

Manage offsite document storage and shredding service including document retrieval

Handle all logistics for bi-yearly offsite Management Strategy Session

Handle Event Planning Committee for Quarterly community volunteer events

Vendor management

Initiated cost saving measures – shipping, office supplies, consolidated vendors 08 2010 – 06 2012 Teleplan Services Colorado Lafayette, Colorado Executive Assistant (Corp Operations Officer)

Support Corporate Officer and 6 Directors

Effectively opened remote office –secure vendors, facility issues, security, cleaning and supply services

Built relationship with Corporate

Compile and prepare Excel reports and PowerPoint presentations

Maintain electronic and hard copy files, contracts, organizational charts and documents

Maintain an extremely high level of confidentiality

Extensive interfacing with corporate officers, VP’s, Directors and other executive assistants globally

Coordinate extensive domestic and international travel and expense reports

Manage executive’s schedules – via Outlook (schedule meetings on/off-site, video conference, teleconference, live link meetings, webinars, staff meetings, roundtables, etc.)

Coordinate team building events, leadership conferences, etc. (to include, travel, hotel, catering, events, registration, dinners, etc)

Interface for Human Resources, Legal, Corporate

Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.

Implement on-line travel booking, tracking, etc (Egencia)

Implement travel policy by Region, by site

03 2008 - 08 2010 Level 3 Communications, LLC Broomfield, Colorado 06 1997 - 08 1999 Sr Executive Assistant (Finance and Finance Customer Care organization)

Support 3 Vice Presidents and 15 Directors

Compile and prepare Excel reports and PowerPoint presentations

Maintain electronic and hard copy files, contracts, organizational charts and documents

Maintain an extremely high level of confidentiality

Extensive interfacing with corporate officers, VP’s, Directors and other executive assistants globally

Coordinate domestic and international travel and expense reports

Manage executive’s schedules – via Outlook (schedule meetings on/off-site, video conference, teleconference, live link meetings, webinars, staff meetings, roundtables, etc.)

Coordinated team building events, leadership conferences, etc. (to include, travel, hotel, catering, events, registration, dinners, etc)

Manage executives emails / follow-up, etc as needed/requested

Established and maintained vendor relationships

Human resource interface

Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.

Effectively coordinated relocation: assisted in department space allocation, equipment requirements, furniture requirements, telecom set-up without interruption to operations 08 1999 – 03 2008 StorageTek /Sun Microsystems Broomfield, Colorado Sr. Executive Assistant/Project Mgr (Corporate Officer Sales and Service)

Supported 4 Sr. Directors, 6 direct reports, and approximately 200 employees

Coordinated cross-functional integration meetings between Sun and StorageTek services

Organized team building events between partner and badged employees keeping within budget (200+)

(logistics, caterings, give-aways, prizes, decorating and marketing)

Effectively coordinated two major relocations: assisted in department space allocation, equipment requirements, furniture requirements, telecom set-up without interruption to operations

Human Resource interface (Created, reviewed and monitored job postings, pre-screened, interviewed)

Reviewed, tracked monthly employee headcount and utilization reports

Created extensive slide and graphic PowerPoint presentations for trade shows, service events, club events, conferences, seminars and customer meetings

Collaborated on a cross functioning team to write, test and implement Business Continuity Plan

Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.

Manage executives emails / follow-up, etc as needed/requested

Manage executive’s schedules – via Outlook (schedule meetings on/off-site, video conference, teleconference, live meetings, staff meetings, team building events, etc.)

Maintain extremely high level of confidentiality

Extensive interfacing with corporate officers, VP’s, Directors and other executive assistants globally

Coordinate domestic and international travel and expense reports

Interfaced extensively with internal and external customers

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