Office Personal Assistant

Curriculum vitae

Rachana Anil Kumar

Email: ***********@*****.***

Phone No: 60944106 / 90021890

Objectives:

To seek a suitable position in your organization and to apply my experience in a pre-dominant field which provides a wider exposure and opportunity to learn.

Professional Experience:

October 2014 till present – JGC Corporation, Kuwait Office.

1st October 2014- Till present working at Japanese Gasoline Corporation (JGC) as the Personal Assistant to the General Manger as well as the Office Admin.

Making Calls & Appointments for the GM.

Booking tickets and arranging Hotel & Travel Arrangements for the delegates and officials from Japan.

Coordinating with various Rental car companies for the day to day transport of officials.

Preparing monthly Field Expense report for the office as well as the Site office in the FER System.

Coordinating with the sponsor office for arranging visas for the delegates and officials arriving.

Coordinating with various companies for Invoices and Payments.

Handling petty cash for the office.

Handling Telephone Bills and new connections for the office as well as Site office.

September 2010- September 2014 at Gulfmart Supermarket, Kuwait

September 2010- September 2014 worked at Gulfmart Head Office as Asst. HR and Secretary to the Country Head.

Making calls and appointments.

Giving official reminders to the Country Head.

Maintaining Personal Files and official records of all employees.

Preparing payroll supports and leaves settlements.

Making air ticket bookings for all Staff and Executives.

Coordinating with shop managers.

Preparing attendance in HRMS.(Human Resource Management System)

Updating daily sale via ORACLE.

Preparing increment letters, offer letters and Salary Certificates.

Coordinating for monthly MIS meetings.

Preparation of supplier payments and maintaining details of supplier cheques.

Submitting Bank account applications for employees.

Maintaining staff Passports and other important documents.

Maintaining Sponsorship related file.

Maintaining shop contract and rent details.

Completed training for a new HR software RAMCO.

November 2004 - May 2005 at Alradwan Catering Company, Kuwait

Co-ordinate with other departments: for e.g. cashiers, general Trading and contracting company established in Kuwait since 1987.

Providing quality meal for employees more than 150.

Taking care of the catering for Karafi National which included 4, 500 people for breakfast, lunch and dinner. We also co-ordinate catering from Rajadhani for 300 foreigners everyday 4 lunch.

Also assisted the butler executive in deciding and implementing work flow process.

Providing proper allocation of Resources (staff) through proper manning and Roistering.

Provided a full cashier and currency Exchange serviceMaking calls and appointments.

Making duty list for the staff.

Coordinating with staff for smooth functioning of work.

From June 2001- March 2003 at SI Construction Company.

Preparing documents to put out tenders for contractors.

Project management and supervising and coordinating work of contractors;

Investigating availability and suitability of options for new purchases.

Calculating and comparing costs for required goods or services to achieve maximum value for money.

Planning for future development in line with strategic business objectives.

Managing and leading change to ensure minimum disruption to core activities.

Liaising with tenants of commercial properties.

July 2009- December 2009 at a well known Chartered Accountant Firm, Kerala.

Managed and supervised audit teams, including appraisal of audit team members.

Performed risk assessment particular to clients in relation to the market and the clients internal environment.

Compliance checking – assessed whether companies were operating within the rules and regulations dictated by the Company’s Act and the Security Exchange Regulations.

Participated in business quality control issues which included quality assurance systems, independence and risk management policies, professional developments and applicable codes of ethics.

Participated in client service delivery by way of management reports.

Academic Qualification:

Passed S.S.L.C in the year 1994.

Passed Pre-degree from Kerala University in the year 1996.

Attended Degree classes from the year 1997-1999 in M.G College, Trivandrum.

Technical Skills:

Passed Swift Jyothi Programme NIIT in 2002.

Passed DCA course from Younix Computer 2004.

Operating systems : MS-DOS,MS-WINDOWS XP& WINDOWS 7

MS-Office, Microsoft Outlook, Excel, Word, PowerPoint & Internet.

Personal Details:

Name : Rachana Anil Kumar

Name of Spouse : Anil Kumar

Date of Birth : 30/11/1977

Sex : Female

Marital Status : Married

Languages Known : English, Hindi, Tamil Malayalam & Marathi

Religion : Hindu

Nationality : Indian

Passport No : E 2017924

Present Address : Block No-10, Street No- 1, Bldg No- 19

Salmiya- Kuwait

Contact No : 90021890, 60944106

Visa Status : No 18

Civil Id No : 277*********

Post Applied For : Secretary or Assistant HR

I hereby, solemnly declare that all details furnished above are true to the best of my knowledge.

Rachana Anil Kumar

Contact this candidate