Executive Assistant Personal

JONATHAN ABAMBA

*, ******** ******, *****-*******, Lagos

Tel: 080********, 080********, 081********

E-mail: *********@*****.***, OR ********@*****.***

STATE OF ORIGIN Delta State

MARITAL STATUS Married

LOCAL GOVT. AREA Ughelli North

NATIONALITY Nigerian

OBJECTIVE: To be a team player amidst dynamic men and women in a performance and result-driven organization, struggling to achieve excellence and also to create positive impacts in the success story of the organization.

EDUCATION

Tertiary Education: University of Benin, Edo State

Qualification BSc. Business Administration 2000

Lagos State Polytechnic, Lagos

Certificate in Basic Computer Studies 1999

Professional Training: Thisage Computer Professional Institute

Ikosi Ketu, Lagos 2003

Qualification Diploma in Computer System Engineering

Secondary Education Ugono Mixed Secondary School, Ugono-Orogun, Delta State

Qualification WAEC O’ Level 1988

General Certificate in Education

Qualification GCE O’ Level Certificate 2002

Primary Education Ugono Primary School, Ugono-Orogun

Qualification Primary School Leaving Certificate 1982

TRAINING

Training organized by First Spinners Plc (A division of

CHURCHGATE GROUP OF COMPANIES – A multinational)

on Oracle DBMS, Networking, System Administration. 2004

PROFICIENT IN:

Microsoft Word, Microsoft Excel, Oracle, Pagemaker, CorelDraw, PowerPoint.

Q Basic Programming, Surfing the internet/E-mail

Computer System Installation (Hardware Maintenance/Software Installation)

Network Administration

System Upgrade (Sourcing & Installation)

ARTICLES/PUBLICATIONS * Article – “Ending Incessant Traffic on Ikorodu Road”, (The Punch,

ON NATIONAL Newspaper Vol. 43 No. 21,938 – 14th May, 2019. @ Page 20).

NEWSPAPERS:

Article – “Robbery Incidents in Ikorodu” (The Guardian, Wednesday December 1, 2010. @ Page 14).

Article - “We now sleep with our eyes open’, Ikorodu Residents Cry Out” As bandits terrorize Lowa Estate. (Business Day Newspaper, Tuesday 07, December, 2010).

WORK EXPERIENCE

A.O.S PRACTICE (Legal Practitioners)

142, Bamgbose Street, Lagos Island, Lagos. FEB 2009 – till Dec. 2020

(1)Post Held: Executive Assistant to the PRINCIPAL PARTNER / CHIEF EXECUTIVE DIRECTOR (CEO)

Responsible for recruiting, training and developing staff for the Company

Responsible for proper management of meetings and other activities, and scheduling conferences and all business travels.

Taking record/minutes of meetings

Responsible for the Firm’s contact between the executives, internal and other colleagues in sister companies within and outside Lagos.

Ensures pensions and benefits administration for the Firm

approving job descriptions and advertisements

Responsible for proper management of the Chief Executive Officer’s calendar

Responsible for looking after the health, safety and welfare of all employees

Responsible for preparing monthly reports and making same available when needed

Organising staff training sessions and activities

Responsible for all correspondence directed to the Firm and all sister companies

monitoring staff performance and attendance

Advising line managers and other employees on employment law and the employer's

own employment policies and procedures

Negotiating salaries, contracts, working conditions or redundancy packages with staff

and representatives.

Arrange all international trips/yearly vacation of the Principal Partner and his family, liaising with TOUCHDOWN TRAVELS company.

Responsible for assisting management staff to book both local and international travels (BTA and PTA).

Review work done by other subordinate staff to check for correctness, ensure that company format and policies are followed, and recommend revisions.

Conduct recruitment of Admin Staff

Develop and Manage/Maintain over thirty thousand (30,000) files both legal and operational files

Handle all internal matters relating to vendors and keep track/update in ensuring that services, relationship with Clients are synchronized with the organizational principles and satisfaction.

Provide business administration and personal assistant support to Principal Partner

Direct interaction with the executive team in performing daily routines.

Maintaining a welcome office environment and providing superior customer service to external visitors.

Arranging accommodations for visitors as well as executive level meetings.

Handling office operations such as interoffice correspondence, confidential mail, invoices, etc.

Maintain standard of cleanliness.

Order office supplies and oversee the maintenance of the office space.

Provide support and collaborate with operations team when necessary.

Ensure Court processes are promptly responded to by lawyers and same is filed in court, organize a weekly causelist of all Suits/Cases.

Manage the day-to-day operations of supportive staff

Manage all executive guests and schedule meetings

Ensure all office operational equipments and conduct periodic upgrade

Word-process and distribute meeting notes, routine correspondence, and reports.

Attaching appropriate correspondences to files requiring replies.

Handle mails, newspaper publications, and other information.

Make copies of correspondence and other printed material.

Oversee, read, channel, and distribute incoming mail and other material, and prepare answers to routine letters.

Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

Handle Network systems administration/system engineering needs

Finding needed information, using such sources as the Internet.

Handle office operations as they are developed and implemented.

Administer electronic e-mail systems and coordinate the flow of information both internally and with other organizations.

Administer/Manage a Cisco based Network system & Local Area Network (LAN)

Manage operation of over 65 Client Systems for all online related operations.

Handle repairs and Installation of Computer Hardwares and reinstall Softwares

Handle Installation of Vista, Windows 7 etc

(2) TABAK CONSTRUCTION NIG. LTD.

6, Abibu Oki Close, Off Adeniran Ogunsanya Str, Surulere

Branch office: 501, Ikorodu Road, Ketu, Lagos. 2005 – FEB. 2009

Post Held: HUMAN RESOURCES/ADMINISTRATIVE OFFICER

Duties:

Involved and assisted in core administrative decisions, trainings, and executing company polices, and keeping a detailed database for all records.

Involved in yearly recruitment of new staffs, replacing those who have exited the Company, to guide against lapses and drawback issues relating to sudden/long time exits/termination of appointments; that could affect productivity.

Sourcing and determining suitable candidates for job openings.

Carry out calls, visits and detailed checks on referred individuals as Referees.

Carry out job advertorials on Punch, ThisDay, Business Day, The Guardian Newspapers, profiling the best Candidates for further trainings to better equip the organization increased gains and placement.

Responsible for driving the process for creation and reporting of business operations goals, and driving towards operational excellence and continuous performance improvement.

Develop and guide the overall operation of the business, including creating and implementing the business plans. Guide operational activities on an ongoing daily basis, exercising tight cost control and maximizing price realization to influence profits.

Responsible for various aspects of the Business Operations; leadership team meetings, including defining the rhythm for the business, identifying and teeing up the right agenda, actions and follow-up, program visibility and tracking, presentations etc.

Work directly with the departments in establishing weekly/monthly goals and providing day-to-day operation supports to all departments.

Accountable for the implementation, improvement and adherence to Company policies/processes at assigned sites.

Responsible for coordinating the plan project roll-outs and establishing project deadlines.

Responsible for monitoring the timely and accurate processing of all Projects paperwork within the Divisions.

Monitor the departments and markets’ progress in achieving project and monthly reporting deadlines (Revenue Variance Reports, Headcounts etc.)

Maintain strict confidentiality with regard to personnel issues.

Direct participation in the selection and hiring process of new personnel throughout the company.

Collaborate with members of other functional teams and lead these teams to develop a shared understanding of operational performance drivers and key metrics.

Performs other duties as required.

OTHER DUTIES INCLUDE:

i. Salary preparation

ii. Deployment of workers to different sites

iii. Preparation of monthly personnel data report

iv. Handling of all Secretarial Duties

v. Management of Inflow / Outflow of Company Information database

vi. Processing Bills of Quantities

vi.General routine jobs

(3) FIRST SPINNERS PLC. (CHURCH GATE GROUP – A Multinational) 2002 – 2005

Plot 67, Ikorodu Industrial Estate, Odogunyan, Lagos.

Post Held: Admin Officer/Secretary

i.Monitoring of staff and issuing query, suspension/termination letters

ii.Processing staff benefits either at Pension, Resignation or Termination

iii.Data entering of monthly payroll preparation

iv.All other routine jobs

v.Salary / Overtime Wages preparation

vi.Processing documents on staff related issues

vii.Staff database management

iv.Data entering of monthly payroll preparation

v.Processing staff benefits either at Pension, Resignation or Termination

vi.Preparation/Monitoring Repayment of all Staff loans

Other Duties:

i. Preparation of monthly Personnel data report

ii.Update on NSITF records and payment of Cheques

iii.Recruitment of Employees

iv. Update of Intake / Exit Employees Register

v. Monitoring of staff and issuing query, suspension/termination letters

vii.Liaising with other departments on issues relating to Personnel dept.

viii.General Routine jobs

ix.Keeping a database of all relevant information

x.Attending meetings and taking relevant notes for management decisions

xi.Follow-up on issues arrived at in meetings.

Strong Point:

i. Ability to work unsupervised

ii. Highly efficient in utilizing time and resources

iii. Quick to understand and always willing to learn

FIRST SPINNERS PLC. (CHURCH GATE GROUP – A Multinational) 2001 – 2002

Plot 67, Ikorodu Industrial Estate, Odogunyan, Lagos.

Post Held: NYSC

REFEREES: To be provided on request

ABAMBA JONATHAN

5, Jarinatu Street, Off Liberty Road, Ebute Ikorodu, Lagos.

Mobile No: (+234) 080********

Email: *********@*****.***, ********@*****.***

COVER LETTER

I am a Head Office staff, by that I mean, I am not only an industrious person who works really hard and knows how to make use of opportunity and drives business to success, but I also have vast knowledge of how different companies in different sectors of our economy operates.

After my graduation as contained in my CV and work with other different organizations, I currently work with a notable Law Firm (distinguished in legal Insolvency practice), as Executive Assistant/Admin Officer with the Principal Partner/Chairman, providing a detailed database for all Legal Case Files and Operational files. The Firm being the corporate head office for several of the Principal Partner’s COMPANIES, I have had opportunity to learn how to organize, manage, run and also implement policies and establish procedures and protocol necessary to attain desired results without liability, to the primary or any of these other companies.

The Companies include:

a) Protea Hotel By Marriott - (A leading – Five Star Hotel, located in Victoria Island, Lagos.

b) Spot Market Oil (Overseas) Limited - (Notable oil marketer in the Oil and Gas downstream sector)

c) Industrial Export Limited - (Importation and Exportation of Industrial materials for companies in virtually all sectors of our economy)

d) Grange Construction Limited - (A core construction company which specializes in building high rise structures, and execute classic and tasteful furnishings equal to overseas standards)

e) Princely Court Limited – (The umbrella company which houses the above and several others; managing, overseeing and duty bound to development structures and blue-print targeted at creating other companies.)

My vast knowledge and experience in relevant roles, which include office management, procurement, secretarial, clientele/corporate mgt and administration, cuts across different sectors of the Nigerian economy. I am also proficient in information technology and have great attribute of integrity.

My responsibilities as Executive Assistant/Secretary at top management level in my present employment have given me the opportunity to use my skills and knowledge to the advantage of my administrative duties. It is these skills that have made me stand out in my present work place where I have to combine Administrative duties with Information Communication Technology.

I understand the scope of the job; my several years of experience have made me versatile and I have great communication skills. My employment history spanning between 15 – 18 years show a reasonable length of time within which the engagement with relevant employers in different sectors of our economy, have bathed and instilled in me excellence.

Jonathan Abamba is an asset; he has requisite knowledge and experience on the job. He also brings to bare HR skills which he has horned over the years. Jonathan is highly strategic in thinking and displays competency in administrative management.

He is very articulate, matured and knowledgeable in all areas of the job description. He can operate effectively at operational and strategic level. He has a structured approach to relevant managerial issues.

In all the previous positions I have held, I have approached them as opportunities for career advancement and discovery. I will bring the same spirit and value added vision to your organization

I am of a firm belief that my personal profile fits the kind of person you are looking for to fill the position of PERSONAL ASSISTANT (PA) in your organization.

I am looking forward to an invitation to discuss my interest in this position and various challenging responsibilities that will help develop my skill while working with your organization.

Yours faithfully,

Abamba Jonathan

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