Executive Assistant Office
Resume:
CURRICULUM VITAE
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BEVERLY ANN F. LOPEZ
Flat 702, Salah Al Din, Deira,
Dubai, United Arab Emirates
*******************@*****.***
WORK EXPERIENCES
Executive Assistant Jan 2020 – onwards
Openmark Project Management Services
Al Barsha, Dubai, UAE
Dealing with different client’s correspondence, liaising with different companies for signing contracts. Supporting the functions of the Managers of the company and all other Sub-Managers of the company, undertaking any other administrative tasks as appropriate, communicating and coordinating with all the people from the administrative department.
Taking care of the smooth office run by supporting all activities related to office space organization and maintenance and keep the office space clean during the daily work. Receiving the official company’s emails and forwarding them to the relevant person. Maintaining records/databases/filing systems/archives in electronic and/or hard copy format. Monitoring, requesting and restocking office supplies and consumables, furniture and equipment inventory when needed; Ordering coffee, tea, beverages, chocolates, milk, water and etc. for the company. Organizing and booking daily schedule of the meeting rooms and ensuring that they are clean and ready for use. Booking hotels, strictly checking the correctness of the monthly invoices for hotels, office consumables, etc. Coordinating the whole process of organizing company events such as company trainings, team buildings, Christmas parties.
Keeping a register of the whole company’s incoming and outgoing correspondence and organizing office reception of it. Sending the company’s letters and correspondence to the relevant receivers. Executive Assistant cum HR Admin Sept 2017 – Dec 2019 Top One Building Cleaning & Security Services (Subsidiary company of Autobahn Motors) Al Quoz, Dubai, UAE
Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Maintaining current HR files and databases. Updating and maintaining employee benefits, employment status, and similar records Managing Ticketing, Visa, Travel requirement of Staffs & Executive Management Maintain and update employee records, as well as manage various HR documents and internal databases, such as holiday and leave. HR administrators will act as the first port of call to employees and external partners for all HR related queries Works closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities.
Prepares a variety of reports, documents and correspondence (e.g. letters, memorandums, meeting minutes, charts, periodic and operational procedures, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Assistant Manager May 2013 – Sept 2017
Autobahn Motors L.L.C.
Al Qouz Industrial Area, Dubai, UAE
Coordinates office management activities, manage and organize company and customer accounts, Facilitating business cards for employees coordinates travel arrangements; prepares itineraries, travel vouchers & records. Managing customer files, after sales services, receives & Handles Job cards of Luxury cars for repairs like BMW, MBENZ, BENTLEY, AUDI ETC.,
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Receives information by phone, operates office equipment, such as copiers and fax machine for duplicating and transmitting documents, Receive, distribute, prepare and send out mails. Inquiring quotations from suppliers and prepares quotations.
Maintaining spreadsheets, Credit control, statutory accounts & Cash allocation Follow up payments, and meet day-to-day requirements. Handling and writing cheques. Managing petty cash transactions and cashiering. Receiving and processing all invoices, expense forms and requests for payment Inventory control of consumables including stationery (technical/non-technical) Procurement, insurance, registration, maintenance of Company Car Fleet and liaison with concerned dealerships, service providers and Government Authorities.
Administrative Officer Cum Receptionist May 2011 – May 2013 Luxury Auto Service Center L.L.C.
Al Qouz, Industrial Area, Dubai, UAE
Handle all inquiries within my capacity, serves as a Front Desk Receptionist by taking, screening, transferring and relaying messages for all company calls.
Greets and screen visitors, clients, suppliers and determine whether they should be given access to specific individuals. Prepares travel arrangements such as airlines and hotel booking reservations for all employees. Sending couriers (domestic & international) and consolidating monthly reports for company’s courier transaction. Managed office supplies, including preparation of LPO and invoices while monthly preparing, reviewing and compiling expenditures. Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, and presentation software.
Performs clerical duties, such as filing, sorting and distributing mails, scanning and photocopying corporate documents, records, and reports.
Provide administrative and secretarial duties, maintain a systematic filing system and safe keeping of important documents. Maintain strict confidentiality and interact professionally with all levels of Management and staff. Resident Midwife / Nursing Attendant I November 2008 – February 2011 Jose B. Lingad Memorial Regional Hospital (JBL)
City of San Fernando, Pampanga, Philippines
Diagnosing, monitoring and examining women during pregnancy, developing, assessing and evaluating individual programs of care, Assisting Medical Doctors (OB-GYNE for Giving birth, Newborn Screening and Vaccination). Assists all patients with activities of daily living such as washing, dressing and feeding (From Labor room) Ensures patient records meet legal requirements and standards Stocks / equipment managed and controlled, Acts as a porter or general assistant Provides assistance with lifting and turning patients and assists patients with ambulation Provides assistance in emergencies, Takes and records vital signs, Monitors and orders linen and stores
Identifying high risk pregnancies and making referrals to doctors and other medical specialists; Arranging and providing parenting and health education for the woman, her partner and family members; Supervising and assisting mothers in labor, monitoring the condition of the fetus and using knowledge of drugs and pain management which is usually in Labor rooms.
Giving support and advice on the daily care of the baby, including breast feeding, bathing and making up feeds. Participating in the training and supervision of junior colleagues EDUCATION
Our Lady of Fatima University – Tertiary
Diploma in Midwifery
Valenzuela City, Philippines
June 2004 - April 2007
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COMPETENCIES, COMPUTER & ORGANIZATIONAL SKILLS
• Detailed understanding of risk and internal controls * Strong commercial awareness * Excellent communication and interpersonal skills *Ability to work in a team environment and on own initiative *Highly organised and used to working to tight deadlines *Strong analytical and problem solving skills * Experience of management of large diverse teams, in multiple site locations * Strong interpersonal skills both oral and written with very good telephone skills * Ability to work on own initiative in a Team environment *Good organisational & time management skills * Strong negotiation skill * Analytical approach / good problem solving skills
• MS Office, MAC Applications, QuickBooks and Oracle Accounting Software * Hospitality and Customer Service Skills PERSONAL INFORMATION
NATIONALITY: FILIPINO
VISA STATUS: UAE RESIDENCE VISA
CIVIL STATUS: MARRIED
DATE OF BIRTH: October 20, 1987
VALID UAE DRIVING LICENSE
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