Administrative

Billie Bowden

*** **** ***.

Rodeo, Ca. *****

Home: 510-***-****

Cell: 510-***-****

*********@*******.***

QUALIFICATIONS:

Over 23 years of professional construction and administrative experience for the Refining & Mining Industries. I am extremely organized, resourceful, dependable, great people skills, able to maintain all important documentation in good order for record keeping and accessibility.

PROFESSIONAL EXPERIENCE:

Connexsys Inc. 9/17/2017 – 8/31/2020

Supervisor / Gerald Lee II (Chevron)

Permitting & MOC Coordinator: Providing support for Worley/Jacobs Engineering and Chevro.n in submitting permit requests to the City of Richmond, entering & tracking all MOC action items, and administrative duties

Responsibilities: Collecting the permit packages from the Engineer of Record, check that the Engineer of Record has stamped, signed and dated everything correctly, making sure everything matches the permit Index and that the correct amount of copies for that discipline are ready to submit. Once ready I generate a permit request through the Chevron Building Permit Services (Salesforce) permitting site, generate a data sheet and turn in the original stamped/signed hardcopies to Building Permit Services who works as the liaison between the engineering company and the City of Richmond. I track all permits by permit number, date submitted, returned with comments, revisions and date approved. Once approved they are uploaded into SharePoint and distributed to the appropriate people. My MOC responsibilities start once the engineer has put the MOC together and filled out the MOC description spreadsheet. From there I enter them into the Chevron system generating a number. I then track all MOC’s and their action items through the whole MOC process. Who the action is assigned to, what phase it is in, which ones are still open and when it is completed.

Eichleay Engineers of CA 6/27/13 – 5/5/2017

Supervisors/ Rebecca Sgambati (VLO)

Document Control/ Timekeeper: Providing support to maintain & manage all important documents to assure easy accessibility for Capital Projects, and Timekeeping for Eichleay through the Track system.

Responsibilities: Document Control for Capital Projects associated with the Valero Refinery which include but not limited to, handling of incoming & outgoing transmittals, drawings, reports and engineering documentation to the sub-contractor and other operating departments. Maintaining the Engineering Work Requests, Mechanical & Process Specifications & Contractor Engineering Design Draft Requests. Working in SAP to create & close WO#s & reorganization to the Capital Projects V drive files. Billing for the railcars and daily timekeeping in TRACK for the Eichleay contractors, compiling & submitting documentation for the Annual City of Benicia Audit and doing reports for the Contractor Man-hours. Created & maintained folders for the 1Q2017 Turnaround, transmittals, MOC’s and other related documents along with a spreadsheet with links to the folders. Cover for coworker in the print room scanning and copying large drawings, sending out engineering transmittals and scanning morning manifests/BOL for truck delivers at night. Working in PPM to upload AFE’s, send out approval requests for phase changes, extend TECO dates, TECO and close proejcts.

Eichleay Engineers of CA 11/01/11 – 01/23/13

Supervisor/ Harry Harrison

Material Receiving Specialist for a $1.5B facility upgrade at a major mining facility in Mountain Pass, California.

Responsibilities: Checked in all trucks & deliveries and directed to appropriate contractors or area for storage; Received, inventoried and issued pick tickets for equipment & material while entering and running daily reports of all receivables; Compiled all certified documentation to be issued to Document Control while working closely with Vendors to acquire the proper paperwork and tagging for materials. Training of new employees to use a company based program called PRISM. Responsibilities also entailed copying, scanning and set up of electronic files for reference on the main network. Scheduling of deliveries and maintaining a 6 week look ahead to track incoming shipments, managed the morning toolbox safety meetings and provided coordination of material receiving and administrative responsibilities.

Eichleay Engineers of CA 5/2009 – 3/2011

Supervisor/ Daren Pereda

Materials Receiving Clerk, responsible for assisting and coordinating the materials receiving and administration for the delivery and erection of the Flue Gas Scrubber unit in Benicia, California.

Responsibilities: Received and issued all materials and equipment, following proper procedures and

guidelines for tracking; Entered data and compiled reports through PRISM, a project management tool.

Worked with Accounts Payable in obtaining proof of deliveries and reconciling invoices, compile

certifications, MTR’s, drawings & manuals for Document Control. Oversaw and tracked scheduling of

appointments for all shipments and receivables. Set up offices and training for new employees, worked

closely with warehouse personnel for materials issued and scheduled meetings, maintained Outlook

calendars, and arranged luncheons. Inventoried, ordered and maintain office supplies. Worked closely

with the client in putting together and maintaining a punch list in the final phase of construction for the

mechanical completion of the project.

SWAT Energy 5/2006 - 5/2009

Supervisor/ Steve Tang

Document Control: Provided support to maintain and manage all important documents to assure easy accessibility for the Hydrogen Purity Project in Richmond, California.

Responsibilities: Maintained and examined related files to release blueprints, drawings, and engineering documents to the sub-contractor and other operating departments. Handled all documentation for the Hydrogen Purity Project and stored electronically in eRoom.

Routed transmittals, requisitions and obtained signatures for work order packages and worked as the liaison between Chevron and Worley Parsons. Administrative work included copying, filing, making binders, reserving conference rooms, setting up conference calls, taking meeting minutes, tracking of employee Safety required classes and completing daily reports.

Kiewit Pacific / KFM 3/2003 – 5/2006

Supervisor / Neal Winberg & Don Silva

Equipment Clerk : Worked in the equipment department handling the charter agreements and tracked information for the barges, picked up supplies and materials, procured registrations, maintenance and repairs for the company vehicles, and tracked manhours.

COMPUTER SOFTWARE

Microsoft Excel, Word, Outlook, Prism, eRoom, Mincom, Track, SAP, SharePoint, KMS-MOC, SalesForce

CERTIICATIONS: TWIC Card, RSO Card, OSHA & MSHA Training

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