Experienced Strategic/Procurement Specialist

VENECIA VALLES-COX

Houston, TX Phone: 281-***-****

Linkedin: venecia-valles-cox Email: *.*********@*****.***

Career Profile

Results-oriented professional with diverse experience and expertise in procurement, buyer functions, operations, administration, negotations and customer service seeks a position with an organization targeted at bottom-line goals. Analytical leader skilled in identifying streamlining opportunities, cost reductions, and optimizing process and procedures to improve efficiency. Excels in cross-functional team collaboration, and procurement operations management within a metrics-tracking system. Collabrative communicator continually focused on building relationships and promoting synergy across business units to drive postive change, cohesive, comprehensive business approaches and enhanced profitability.

Areas of Expertise

Process & Procedures

RFQs, RFPs, RFIs, POs

Contract Administration

Probem Resolution

Proposals & Bid Evaluation

Staff Leadership & Training

Cost & Pricing Analysis

Data Processing & Entry

Vendor Sourcing & Selection

Document Generation & Retention

Quality Assurance; DOD MIL Standard

Salespad

MRP, DDMRP, SAP

E-One; Ariba; E-Verify

Accumatica, Service-Now

MS Office, Google Suite, Lotus Note

PeopleSoft, Corrigo, Citrix

Windows 10, Oracle, AS-400

Professional Experience

ZXP Technology LLC, Houston, TX August 2019 – February 2021

MRP Inbound Planner

Administrator for purchasing functions for all procurement needs and monitored the integrity of Production Bill of Materials (BOM). Issued and expedited a large volume of purchase orders for finished products, components and raw materials. Developed, identified and managed key strategic supplier/supply relationships.

Key Contributions:

Maintained constant evaluation of vendors to ensure reliability and adherence with terms

Created/maintained custom forecasting and planning reports

Minimized production liabilities and implemented cost production strategies

Managed vendor contacts and scheduled inbound freight

Processed 90 purchase orders daily for material/components to meet forecasted demand

Expedited and managed 900 open orders, value of 2.5 million dollars

BC Forward/Accenture, San Antonio, TX May 2019 – August 2019

Procurement Specialist

Collaborate with external / internal clients to execute Purchase Requisition Processing and Purchase Order Processing. Develop and manage procurement operations pipeline, continuous improvement initiatives and ensure procurement solutions are addressing related client metrics and contracted SLAs for designated service.

Key Contributions:

Data/Cost Analysis, prepare and revise monthly forecast report

Purchase Order Processing, Monitors purchase order activity to ensure completed purchase orders are closed in system. Update purchase orders as needed. Reconcile problem invoices related to purchase order.

Follow up on orders placed, verify deliveries, approve invoicing, perform price audits, and maintain necessary records.

Close sales orders, generate reporting data, follow-up on invoicing and customer receipt of goods or services.

BSD CARE/TWINMED, Brooklyn, NY March 2017 – March 2019

Procurement Specialist

Review purchase requisitions for completeness and contract compliance and conformity. Provide customer support in the form of professionalism, helpfulness, and knowledge.

Key Contributions:

Sourced and managed approximately $6 million in office supplies, durable medical equipment, lab supplies and logistic supplies corporation wide

Responsible for driving sourcing and productivity savings across national division, focusing on process improvement within supplier life cycle management

Interact with internal and external sources to resolve problems related to procurement of goods and services

Ensures proper delivery of items/services. Provide prompt follow-up when necessary

Setup new vendors with Supply Chain Management by obtaining and submitting all required documents

Reconcile credit card purchases against monthly statements and identify transactions that need correction

BROOKLYN LABORATORY CHARTER SCHOOL, New York, NY February 2016 – September 2016

Operations Manager

Actively led administration and operations for financial systems, accounting records, procurement, inventory, asset management, facilities, food service, security, environmental services, payroll, budget planning, staffing, benefits, COBRA, legal, and HR functions

Key Contributions:

Reviewed and screened correspondence through phone calls, emails, and direct mail in accordance with CEO’s directives for priority and filtering

Engaged in aggressive negotiations leveraging RFI analysis to attain optimal pricing, discounts, and favorable terms on office supplies, equipment, and furniture

Developed detailed plans, specifications, and work scope/cost for food services, custodial contracts, copier equipment, security services, pest control, and general contractors

Spearheaded planning and logistics for special events, staff appreciation functions, family nights, and field days to boost morale and recognize employees

Directed and coordinated operations and delivery logistics for opening of new campus

Reconciled credit card receipts, purchase orders, and invoices

NEW YORK EYE & EAR OF MOUNT SINAI, New York, NY September 2013 – February 2016

Sourcing Agent/Buyer

Performed negotiations with various vendors and suppliers on contract amounts from $500K to $4.5M for IT services, Polycom conference systems, cabling, disaster recovery, translation services, facilities, snow removal, window washing, and HVAC maintenance while evaluating their performance and focusing on metrics to drive strategy

Key Contributions:

Led efforts to engage in negotiations with array of suppliers on pricing, terms, and conditions to develop optimal contracts that defined specifications, metrics, shortfall remedies, and supported business financial objectives

Actively assisted internal clients to specify needs and define supplier performance expectations while analyzing and validating policies and practices to satisfy customer demands

Compiled and performed detailed overview of statistical data to determine feasibility of buying products and establish long-term pricing agreement

Reviewed and analyzed vendor performance, price variance, and on pharmaceutical contracts to reduce cost

MANPOWER – PARDEE HOMES, Murrieta, CA September 2012 – July. 2013

Construction/Customer Service Administrative Assistant

Performed administrative support to Customer Service Director, Representatives, and construction personnel for residential construction company

Key Contributions:

Reviewed correspondence and service requests, new construction lot files, and association files to maintain chronological order, stacking, and ensure all were in compliance with company process and procedures

Consulted with various homeowners to clarify and expedite home service requests to drive higher satisfaction

Performed data entry for service work requests and work/purchase orders

HENRY M JACKSON FOUNDATION FAMM, Bethesda, MD September 2007 – August 2012

Purchasing Agent/Administrator/Supply Data Controller

Performed administrative functions for Defense/Veteran Brain Injury Center (DVBIC) and National Capital Area Medical Simulation Center (SIMCEN) with oversight of $34M+ budget with purchasing, database management, account reconciliations, vendor relations and negotiations, licensing, compliance, and training initiatives

Key Contributions:

Reconciled invoices across purchase orders, vendor contracts, and service agreements while driving purchase orders from requisitions, acquiring quotes, benchmarking pricing, and engaging in negotiations to reduce cost

Performed in-depth review of sub-contract awards and requisitions for accuracy of account codes for budget, vendor selection, and verification of terms/conditions

Collated and reconciled credit card purchases from staff and external customers for review by Senior Purchasing Manager and Vice President of Acquisitions

Structured, input vendors, and launched new supplier database with record keeping procedures to ensure compliance with company policies and government guidelines

Trained customers and end-users with new Oracle/Global Vendor Database to meet product ordering demand

Education & Training

Bachelor of Business Administration, Kaplan University, Ft. Lauderdale, FL 22 credits

Training, PMP, Int’l Compliance, Simplified Acquisition Procedures, Federal Acquisition Regulation Overview (FAR)

Certification, CPR/AED

Awards & Distinction

U.S. Military, Marine Corps, Honorable Discharge

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