administrator/Assistant

Location:

Roodepoort, Gauteng, 1724, South Africa

Salary:

9500

Posted:

March 29, 2021

Contact this candidate

Resume:

RAQUEL WENTZEL

Address: ** ****** *******, **********, **** Rand

Contact Number: 078-***-****

Email:**************@*****.***

Driver’s License

Code 8-Own Car

Professional Summary

I am an accomplished and energetic office administrator/Personal assistant with a solid history of achievement in Office management. A motivated leader with strong organizational and prioritizing abilities. Areas of expertise include time management and effective communication. As an adept Administrator, I have a well-rounded background in planning and refined talents in administrative and organization, which make me an ideal fit for the position. Additionally, I am a proven expert in decision-making skills and a consistent collaborator. My previous roles have strengthened my abilities in leadership, as well as my focused attention to detail and high accuracy.

Education

College SA

Advanced Higher Certificate:

Business Communication

Business Law and Accounting Control

Change Management

Corporate Strategy

Economics: An African Perspective

Financial management: Advanced

Financial Management

Human Resources Management Essentials

ICB Business Law and Administrative Practice

ICB Foundation level -Entrepreneurship 1

Organizational Behavior

Die Adelaar High School

Roodepoort,

Matric-Senior Certificate

2007

On the job Certification

Rawson Properties

Rawson proficiency course 2015

Rawson Properties

Achiever Program 2015

Rawson Properties

Trevor Gaw Motivational Training 2015

Busby

Induction Training

MS Office 2010

Key Skills

Time Management

Employee Training

Communication

Team Leadership

Office Administration

Data capturing

Customer Service

Social Media Advertising

Budgeting

Event planning

October 2020- February 2021

Personal Assistant to General Manager/Sales Administrator • Superior Spa and Bath

Reading, monitoring and responding to the manager's emails

Assist with weekly wages and Salaries (Payroll)

Process checklists/job cards on Xero accounting software system

Sending invoices to all clients on a weekly basis (Debtors)

Making sure the leads list is always updated manually and on the CRM system

Answering calls and liaising with clients competently,

Preliminary drafting of correspondence on the manager's behalf,

Delegating work in the manager's absence,

Assist with interviews when a position becomes available

Diary management

Planning and organising meetings,

Taking action points and writing minutes, Preparing papers for meetings,

Taking dictation

Planning and organising events,

Taking minutes of meeting when required by management

Improving office systems

Conducting research,

Preparing presentations,

Managing and reviewing filing and office systems, Typing,

Sourcing and ordering stationery and office equipment

Managing ad hoc projects

November 2019 – September 2020

Administrative Coordinator • Visa Solutions SA

Key Responsibilities

Engaging with multiple recruitment agencies across SA that screen and recruit candidates for employment in the USA.

Compiling presentations for training on zoom calls-training other countries.

Accurate data capturing of applicant details from multiple countries e.g.-SA, Zimbabwe, Mexico, Poland etc.

Compliance in Verifying that all supporting documents comply with legislation according to the National Visa Centre of the US.

Tracking Case specific documents on a daily, weekly, monthly basis- as and when required

Performing reference checks on applicant information.

Conduct written assessments to determine candidates understanding of traffic laws.

Attend daily Immigration and Solution meetings

Taking minutes of meeting when required by management

Attending to emails and making sure all is attended to.

Keeping Google drive updated on a daily basis.

Assisting applicants’ families to join the main applicant once they commence with employment in the US.

Weekly/Monthly reports to management containing pending vs completed applicant submissions, applications by families.

Responding to the leads list and updating the sheet.

Feb 2019 – May 2019 (Temp)

Office Assistant • Purge security

Key Responsibilities

-Assisting the owner with the company payroll

-Updating employee profiles on company records

-Monthly client invoicing

-Making sure all files were to date

-Following up on payments

-Monthly VAT submissions

-Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.

-Replenish office supplies

-Reconcile bank statements

June 2016 – December 2017

Event planner/Administrator • IEASA (Institute of Estate Agents of SA)

Key Responsibilities

Client consultations to determine objectives and requirements for events.

Booking meeting rooms for weekly/monthly meetings

Booking training rooms and catering

Meet with sponsors and organizing committees to plan scope/format of events, to establish and monitor budgets and review administrative procedures and progress.

Scrutinize facilities/venues to ensure that they conform to client requirements.

Data capturing of attendees

Taking minutes of meetings bi-weekly as required by management

Prepare reports, correspondence, presentations, and agendas for meetings

Evaluate and select service providers e.g. audio-visual equipment, transportation, display contractors etc.

Plan and develop programs, agendas, budgets, and services

Hire, train, and supervise support staff.

Review invoices for accuracy and approve payment.

Conduct post-event evaluations to determine areas of improvement

Develop topics and choose featured speakers.

March 2015 – May 2016

Office manager/Personal Assistant• Rawson properties

Key Responsibilities

Qualifying applicants / Registering on system

Organising contractors to attend to maintenance issues and liaising with landlords where applicable.

Property File upkeep

Putting together, printing and sending out property lists

Handling day to day operations

Assisting sales team members

Diary management

Filing office general office paperwork, sales paperwork

Updating banking, pipeline and weekly spreadsheet

Preparing reports when needed

Maintain office supplies

Keep a handle on all invoices/accounts/chasing completion monies

Advertising properties on social media and newspapers

To create brochures, flyers, marketing material, place properties on the internet.

To create invoices for fees and disbursements

To help in providing an aftercare service to our clients.

Answering phone as required and dealing with queries where possible, and/or taking accurate messages

Assisting with events

Creating mail merges, running reports and mail outs

Archiving electronic records and files and general file administration

Using Lightstone for sourcing out valuations, owners, sold statistics etc

Co-ordinate travel arrangements for the principle

Set goals and deadlines for the department.

Conduct classes to teach procedures to staff.

Feb 2013 – January 2015

Account’s administrator/Receptionist • Anchor Technical Tape

Key Responsibilities

Record and document security transactions, such as purchases, sales, conversions, redemptions, and payments, using computers, accounting ledgers, or certificate records.

File, type, or operate standard office machines.

Correspond with customers and confer with co-workers to answer inquiries, discuss market fluctuations, or resolve account problems.

Prepare reports summarizing daily transactions and earnings for individual customer accounts.

Reconcile bank statements

Manage obligations to suppliers, customers and third-party vendors

Process bank deposits

Reconcile financial statements

Prepare, send and store invoices

Contact clients and send reminders to ensure timely payments

Identify and address discrepancies

Report on the status of accounts payable and receivable

Update internal accounting databases and spreadsheets