Executive Assistant Administrative

BRENDALIZ HERNANDEZ

** ******* *** (C) 908-***-**** Edison, NJ 08837

SUMMARY OF QUALIFICATIONS

Highly motivated, detail oriented professional with extensive office skills, exceptional interpersonal communication skills and a strong background with the following competencies:

GLOBAL DOCUMENTATION TRACKING SYSTEM GLOBAL DOCUMENTATION REVISIONS

PAYROLL MANAGEMENT AND RECORD KEEPING DATABASE ADMINISTRATION

·Excellent qualifications in the comprehensive knowledge of administration, team building and project execution.

·Ability to strive for results and support departmental objectives.

·Proven ability to excel in performance and self-development to support projects on a Global basis to achieve departmental goals in conjunction with corporate goals.

PROFESSIONAL EXPERIENCE

KPMG, Montvale, New Jersey 2020 – Present

Executive Assistant – Inclusion and Diversity

·Support Chief Diversity & Inclusion Officer of the National Inclusion and Diversity Team including the maintenance of fluid calendar, coordinate domestic business travel arrangements, and processing corresponding expense reports.

·Schedule meetings, coordinate venues, reserve conference rooms and/or provide teleconference information and other related logistics.

·Manage hotel reservations and conference registrations.

·Print, organize and mail meeting materials for travel.

·Coordinate car service for business travel.

·Assist with formatting and editing agendas and Biography.

·Screen incoming calls and transfer accordingly.

·Assist with invoice processing for the Chief Diversity & Inclusion Officer and the Inclusion & Diversity Executive Director of Corporate Responsibility.

·Submit Sync MyTime for Chief Diversity & Inclusion Officer.

·Assist Associate Director of Inclusion & Diversity with managing external client commitments.

KPMG, Montvale, New Jersey and New York, New York 2019 – 2020

Executive Assistant – Total Rewards and Performance Management

·Support Managing Director of the Total Rewards and Performance Development Team and the Executive Director of Performance Development and Career Architecture including the maintenance of calendars, coordinating domestic and international business travel arrangements, and processing corresponding expense reports.

·Schedule meetings, coordinate venues, reserve conference rooms and/or provide teleconference information and other related logistics.

·Manage hotel reservations and conference registration.

·Handle and maintain highly confidential information.

·Print and organize all meeting materials, order supplies, maintain files and greet guests.

·Coordinate car service for the Managing Director and Executive Director for business travel.

·Assist with formatting and editing memos, agendas, emails and PowerPoint presentations for distribution.

·Create and maintain a “to do” list and keep up to date with current topics requiring follow-up.

·Screen incoming calls and transfer accordingly.

L’Oreal USA, Clark, New Jersey 2018 – 2019

Administrative Assistant – Applied Research

·Supported Vice President of the Applied Research Department including the maintenance of calendars, coordinating domestic and international business travel arrangements, and processing corresponding expense reports.

·Supported Directors, Managers, Scientists and Contractors on an as needed basis.

·Coordinated car service with Vice President for business travel.

·Scheduled meetings and reserved conference rooms and/or provide teleconference information.

·Reviewed and revised memos for distribution.

·Assisted with timelines for meeting preparation and consolidate presentations.

·Processed Purchase Orders and follow-up until payment for capital and operational expenses for the US Applied Research Team and Information Technology Departments for company vendors.

·Assisted requesters and Vendors with documents and contacts required for creation of a new vendor in the SRM system.

·Resolved issues with open Purchase Order invoices with the requester and/or the Vendor.

·Assisted with CRI-US visits, Research meetings (RMs, PRMs), PIPE meeting, MRMSs – support with travel and presentations.

BRENDALIZ HERNANDEZ

·Coordinated with Information Technology to manage the set-up of Hardware for New Hires to ensure

accurate set-up and access to appropriate system tools.

·Liaised NDA/Contracts with Purchasing, Legal and requesters and ensure follow-up signatures through to approval.

·Organized annual offsite team building event for 30 - 35 team members.

·Routine orders for the department using company sites or processing through Purchase Orders.

·Provided monthly Temp Hours to Finance for the Applied Research and Information Technology departments.

C.R. Bard Inc., Murray Hill, New Jersey 2016 – 2018

Executive Administrative Assistant/QRM Coordinator – Quality, Regulatory, and Medical Affairs

·Supported Vice President of the QRM department including the maintenance of calendars, coordinating domestic and international business travel arrangements, and processing corresponding expense reports.

·Supported Directors, Managers and Contractors on an as needed basis.

·Coordinate car service for a Board Member’s attendance to the RCC Meeting 4 times a year.

·Scheduled meetings and reserved conference rooms and/or provide teleconference information.

·Screened incoming calls and transferred accordingly.

·Created binders consisting of information assembled from the Quality, Regulatory, Medical Affairs, and Environmental Safety departments for the CMC Monthly Meetings.

·Gathered Departments Monthly Board update inputs to compile and submit to the CEO’s Assistant for the Board.

·Reviewed and revised memos for distribution to the CEO.

·Processed department invoices for payment from company vendors through check request.

·Developed and organize files to ensure information is accessible.

·Created a departmental attendance tracking sheet for the QRM Organization.

MERCK (formerly SCHERING-PLOUGH CORPORATION), Rahway, New Jersey 2009 - 2016

Executive Administrative Assistant/Assoc. Specialist – Global Regulatory Affairs – Chemistry Manufacturing and Controls

·Supported 1 Director, 3 Associate Directors and 6 Managers in the Regulatory CMC International department including the maintenance of calendars, coordinating domestic and international business travel arrangements, processing corresponding expense reports and creating Power Point presentations.

·Responded to routine department enquiries and route higher-level questions to appropriate personnel.

·Project work with CMC Scientist upon request.

·Participated in a Committee to create a guidance manual intended to assist New Employees.

·Regulatory Chemistry Manufacturing and Controls (CMC) Coordinator for the Global Change Management (GCM) process, manage changes through lifecycle in the system.

·Reviewed/commented on regulatory assessment inquiries and protocols from CMC Scientist and Change Owners.

·Prepared right first time metrics to Pharm CMC upper Management for GCM regulatory assessments.

·Assisted with the coordination of closure for 5399 open Change Management records in the Global Quality Change Management System.

·Legalization Steward – process ancillary documents that require legalization within the US.

·Created Purchase Orders in the SAP System to add a Contractor into the timesheet Payroll System.

·Approved Invoices for the Contractors Timesheets in the SAP System.

·Scheduled Interviews between the hiring Director and Agile 1 (Contractor Hiring Department) in the

Acceleration VMS System.

·Summarized and submitted correspondence from the Health Authority to the CMC Scientist into the Submission E-dossier database.

·Coordinated with Information Technology to manage the set-up of Hardware and Software for New Hire Contractors to ensure proper set-up and access to system tools.

BRENDALIZ HERNANDEZ

SCHERING-PLOUGH CORPORATION Kenilworth, New Jersey 2002 - 2009

Sr. Administrative Assistant – Global Regulatory Affairs – Chemistry Manufacturing and Controls

·Regulatory CMC Coordinator for the Global Change Management process, manage changes through lifecycle in the system. Trained and Assisted with the procedure on how to create a User Guide on the set-up of Dashboards for Directors/Managers to assist in time management and efficiency.

·Trained Managers and Directors on the process of tracking charts according to Global Quality Services-International standards and Good Manufacturing Practice documents.

·Quality review of tracking charts to determine if information supplied is in accordance with Global Quality Services-International standards prior to distribution. Assigned tracking chart numbers and revision numbers.

·Provided quarterly metrics to Global Quality Services-International for distribution to upper Management consisting of the total completed tracking charts vs. any outstanding open items.

·Prepared, generated and revised technical documents including – Standard Office Procedures and Work Practice.

·Preserved and updated the CMC International product list used by Global Regulatory Affairs-CMC in order to easily facilitate identifiable contacts for products.

·Supported 1 Director, 1 Associate Director and 12 Managers in the Regulatory CMC International department including the maintenance of calendars, coordinating domestic and international business travel arrangements, processing corresponding expense reports and creating Power Point presentations.

SCHERING-PLOUGH CORPORATION, Kenilworth, New Jersey 2001 - 2002

Administrative Assistant – Field Force Development Center - Sales Training

·Exported names of the Field Representative in training, the regional manager and the type of training whether for the Initial Training Class or Advance Training Class from department database to Excel for tracking and distribution purposes. The test scores were added to this excel file and communicated via email to the district managers and regional directors in an efficient manner. Test scores would determine if a Representative had a level of expertise of the product.

·Coordinated and supported Management with the set-up of training rooms.

·Supported Director with the calendar, phone coverage and coordination of business meetings in absence of Senior Administrative Assistant.

·Provided assistance for 9 training managers with multiple general administrative duties including filing and record keeping.

PRUDENTIAL INSURANCE COMPANY, Newark, New Jersey 1997 - 2001

Administrative Assistant – Policy Owner Relations Department

·Maintained Vacation, Sick Days, and Disability records for approximately 200 employees.

·Responded to telephone and/or email inquiries from employees and outside vendors in regards to payroll, disability benefits, and accounts payable. Processed disability request on-line and submitted to Human Resources. Processed general expense invoices.

·Improved and implemented the overtime sheet for department use.

·Researched and evaluated company records and department database to verify accurate information to process claims. Contacted policyholders to update the address and personal information in the department database.

·Produced business letters and excel tracking templates for department use.

·Trained several employees on the department database to input policy holder’s personal information.

·Assisted management in the job interviewing process.

EDUCATION

UNIVERSITY OF PHOENIX, Phoenix, Arizona 2006

Business Management

KATHARINE GIBBS, Montclair, New Jersey 1996 - 1997

Graduate of the Executive Assistant Program

BRENDALIZ HERNANDEZ

OTHER SKILLS/TRAINING

Training

COMP USA, Newark, New Jersey 1998 - 1999

Introduction, Intermediate and/or Advance: Microsoft Excel, Microsoft Word and PowerPoint

Merck, Summit, New Jersey 6/26/12 – 6/27/12

Certified - Merck Sigma Yellow Belt Training

COMPUTER SKILLS

Microsoft Office Suite, Comet SAP, Acceleration VMS, Ariba Buyer, TrackWise, Salesforce

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