Personal Assistant Officer

RAQUEL CORONEL

Abu Dhabi, U.A.E. · +971**-***-****

**********@*****.***

Administrative Officer with more than 3 years of experience with a detail oriented and focused individual who has extensive knowledge of administrative procedures systems and processes. She can easily execute secretarial and clerical assignments of a complex and confidential nature with a professional aspects that helps her to maintain effective working relationships with others. EXPERIENCE

2015 – PRESENT

LOGISTICS OFFICER - UNIVEST BUSINESS MACHINES, ABU DHABI

Coordinate with suppliers and clients with day to day operations of incoming and outgoing deliveries.

Preparing required documents for outgoing deliveries.

Keep track of quality, quantity, stocks levels, delivery times, transport cost and efficiency.

Coordinate and monitor the movement of incoming/outbound goods and items to ensure they are compliant with requirements and that are stored according to internal procedures.

Verify, document and accept/reject incoming goods to ensure received material is consistent with business requirements, quality and safety standards.

Coordinate and monitor warehouse and shipping activities to ensure timely delivery of requested goods.

Coordinate and monitor tools, machines and vehicle usage, to facilitate reception and shipping procedures.

2014 – 2015

ADMINISTRATIVE/HR ASSISTANT - UNIVEST BUSINESS MACHINES, ABU DHABI

Scheduling meetings and appointments.

Ordering and taking stock of office supplies.

Being point of contact for a range of staff and external stakeholders.

Preparing the venue within the office vicinity for meetings.

Greetings and directing visitors and new staff to the organization.

Sending emails to teams and departments on behalf of teams or senior staff.

Researching and booking travel arrangements for staff members.

Assist with day to day operations of the HR functions and duties.

Provides payroll information by collecting time and attendance records.

Maintains employee information by entering and updating employment and status- change data.

Deal with employee requests regarding human resources issues, rules, and regulations. 2

Maintains employee confidence and protects operations by keeping human resource information confidential.

DEC 2013 – APR 2014

SECRETARY - EUROPEAN INTERNATIONAL COLLEGE, ABU DHABI

Performs executive secretarial functions for school dean.

Uses a variety of automated systems equipment to produce such materials as correspondence, reports, contracts, specifications and/or other data.

Maintains calendar of appointments for the Principal, ensuring the Principal is apprised of all appointments and changes as well as matters requiring immediate attention.

Takes notes of minutes of meetings or hearings and prepares them to be in final document format.

Answers telephone and responds to requested information and/or refers inquiries to the appropriate party.

Arranges appointments and meetings and prepares materials for them.

Maintains files for the Principal, ensuring that material is properly marked and accessible for immediate use by the Principal.

Performs responsible clerical work in the maintenance of complex and confidential records and files, both manually and by use of computers.

Opens, sorts, and screens incoming mail and answers routine correspondence.

Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services. JAN 2008 – JAN 2012

PROJECT SECRETARY & ACCOUNTS OFFICER- POWER PHASES CONSTRUCTION SERVICES INC, PHILIPPINES

Assist in project implementation – file project plans and reports, remind all engineers and concerned parties with meetings and deadlines for projects, attend to meetings, process necessary legal documents required for the project.

Generating Opportunities for the company – endorsing client’s source through network of friends.

Collection of Payment, update/prepare reports and presentation.

Act as a liaison officer processing paper works and payments to different government bodies such as BIR, GSIS, Pag-Ibig, SSS etc.

Preparing payroll report and organizing salary transfer to all staff of the company. JAN 2006 – JAN 2008

GRADE SCHOOL TUTOR - MTS TUTORIAL CENTER, PHILIPPINES

Prepare lesson plan and training materials.

Train and educate allocated number of students to ensure they understand lessons and achieve good marks to advance to next level.

Prepare reviewer and conduct review with students.

Work with students to improve their skills in certain subjects.

Identify students individual learning needs.

JAN 2002 – JAN 2004

SECRETARY - STA. LUCIA REALTY & DEVELOPMENT, PHILIPPINES

Document Control & Facilitation - Filing of documents, preparing business reports for different departments.

3

Assist in other department if needed, such as in Accounts & Payroll, Licensing department.

Endorsing potential clients to company for business growth and continuity.

Maintaining diaries and arranging appointments.

Typing and preparing reports.

Create and maintaining filing system.

EDUCATION

JAN 2021

DIPLOMA LOGISTICS AND SUPPLY CHAIN MANAGEMENT - THE FILIPINO ACADEMY, DUBAI UAE

MAY 1998

COMPUTER MANAGEMENT - ST. JOSEPH COLLEGE, PHILIPPINES SKILLS

Inventory analysis

Inventory

Transportation and logistics planning

Logistics functioning

Logistics documentation

Logistics knowledge

Logistics support and recovery

Coordinating logistics

Warehouse Logistics

HR/ Administrative support

Multitasking

Teamwork

Organizing

Scheduling

Secretarial

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