Office Personal Assistant
Resume:
COVER LETTER
SARIEKA BABOOLAL
I am a highly methodical, amenable and result orientated team player with a proven track record in problem solving. I bring the energy and commitment to excellence necessary to thrive in an innovative environment. I have a positive attitude. Well organized. Proactive and solution focused. Complete assignments and tasks according to the predefined guidelines, deliver despite challenges and uncertainty. I understand the need to meet performance challenges in order to achieve business results. I demonstrate openness to consider new ways of doing things. I respect different points of views.
In my career I have always been driven to balance between expected outcomes and the full satisfaction of clients. I have an analytical mind. I am a team player who thrives in a stimulating and dynamic environment. I possess excellent communication skills both verbal and written.
I have successfully completed Pastel Accounting ver14, and 17 and Bookkeeping through Sage Pastel. I have also completed a course in Office Communication at ICB. I have completed my 1-year Information Technology at Protech Business and Computer College. I am highly proficient in Microsoft Office Excel, Word, and PowerPoint. I have extensive knowledge and working knowledge in Pastel Evolution, Sage One Sage Payroll, Sage VIP. I have very strong AP and AR Skills.
I have experience with working on Palladium and Xero Accounting programs.
I have completed my Assessor Course. These qualifications, in addition to my professional experience, have given me the industry perspective and technical expertise necessary for any future role. I am fully computer literate and I consider myself to be a highly organized, thorough and motivated professional.
I am honest, trustworthy, and punctual.
CONFIDENTIAL PROFILE
OF
SARIEKA BABOOLAL
Surname : Baboolal
Full Name : Sarieka
ID Number : 790-***-**** 086
Marital status : Divorced
Contact Number : 079-***-**** / 066-***-****
Email : *************@*****.***
Driver’s license : Code 8
PERSONAL DETAILS
Nationality : South African
Languages * Home : English
* Other : Afrikaans, Zulu
Health status : Excellent
Residential Address:
110 Waterford
6th Street
Carlswald
Midrand, South Africa
1684
Availability : 1 Month
COMPUTER LITERACY
Knowledge and proficiency in the use of technology of computers, word processing, database; Excel, Power Point, Outlook
COMPETENCIES
Excellent organizational and analytical skills
Excellent Interpersonal skills and written communication skills
Passionate, caring and committed to excellence
Team leader Qualities
Deadline driven
Ability to be flexible and adaptable in a variety of situations
Able to Multitask and Work under pressure
Ability to work individually or in a team environment
Ability to prioritize and organize a heavy workload
Excellent time management skills
ACHIEVEMENTS
Sage Bookkeeping Sage Pastel Ver. 12 Advanced Certificate
Secretarial Certificate Information Technology
CPR for homes, offices and schools’ certificate Health and Safety Certificate
Office Management Certificate Assessors and Moderators
Pastel 17 Bridging
EMPLOYMENT HISTORY
Current Employment
Actor Pharma / Geneye (Pharmaceutical)
Position Held : Finance Administrator
Sage Evolution
Duties:
Creditors
Prepare Log Fee Schedules
Request Statements and follow up on invoices not paid and unreconciled items on statements
Create Individual statements according to certain client specifications in Excel.
Follow up on invoices not received and create accruals
Purchase Orders and Invoices
Foreign Payments
Send copies of shipping/foreign documents with invoices to the bank
Make copies of any foreign payments that needs to be submitted to the bank for stock
Debtors
Processing of Invoices for State and Private Hospitals and Pharmacies
Sending out PDF statements
Assist customers, sales and marketing department with Proof of Payments and remittance
Claim enquiries, Claw Backs
Fleet Statement
Allocation of Fleet statements to the correct departments, reconciling it back to the statement
Email Fleet statement to all Sales Managers and Reps Country wide
Ensure Slips are complete and accurate according to date and amount
Inspect for any unusual petrol usage on the fleet as well as Car services and Tyres.
Ensure the monthly Fleet usage is in excel format accordingly and send to the Regional Sales Managers
Expenses
Reconcile all RSM, Reps and Intercompany expenses
Match slips to expenses and ensure slips correspond according
Ensure Vat is allocated to invoices which require this, E.G Accommodation
Inspect invoices for unusual items purchased
Calculate subsistence allowance and ensure expenditure does not exceed the allowance amount
Fleet split if cash was paid and not bought on company Petrol Card.
Credit Card
Reconcile Credit card back to statement.
Hand out and email all Statements to the necessary employees,
Match slips to the expenses on the credit card statement ensure slips are complete
Vat to be allocated to the correct General ledger accounts
Report any unusual items and follow up on them
Assist with Auditing
Adoc Tasks
Reception Duties occasionally
Archiving
TMS Corp / Ontrack Mobile / Part of Mining Plant Transportation
Position Held : Finance Administrator
Dates : September 2019 to June 2020
Sage 1 Accounting
Sage Pastel Payroll
Netcash
Duties
Payroll
Processed Payroll for multiple companies
Adding on new employees to the Sage Pay Roll system ensuring all information is correct, Tax number, Bank details etc,
Exporting Payroll from Sage Pay to Sage one for Payments to be loaded into bank accounts
Calculation of hours for employees per a month or bi-weekly
Over time leave, Calculations,
Incentives that needed to be added on for Long distance truck drivers regarding mine work deliveries.
Bank Reconciliations
Loading Payments for releasing
Intercompany Recons
Creditors
Processing Invoices for Multiple Companies Ontrack Mobile / TMS Corp (Sim Cards)
Emailing invoices
Credit notes
Sales
Telephonic Sales of PPE during the outbreak of Covid, Masks, Sanitisers etc
Jozi Dairy Midrand
Position Held: Temp Finance Assistant
Accounting Packages:
Palladium
DIMMS
XERO
Dates Employed : August 2019 – September 2020
Duties
Payroll
Invoicing
Company Name : Retsol International
Position : Senior Bookkeeper
Dates Employed : July 2018 – July 2019
Program: Pastel Evolution
Accounts Payable for Foreign and RSA suppliers Mauritius, Botswana, Zambia, Namibia, Zimbabwe
Processing Invoices, Stock variances, Purchase Orders
Microsoft Office 365
Debtors and Creditors Management
Administration in Finance Department
Assisting with Auditing
Daily Age Analysis
Access the root cause of all reconciling items, escalate the root cause to the correct cause partner, and escalate clearance plan step to each clearance partner both internal and external
Reconcile AP ledger to ensure that all payments are accounted for and properly posted
Provide input into the status of recons risk identification processes by escalating findings regarding Age Analysis. Respond to all associated queries related to transactions forming part of the reconciliations, and provide feedback with the agreed service level
Execute the mapping of financial structures between bank accounts and reallocate mapping where there are mismatches.
Reconciliation of Creditor Statements to Supplier Remittance
Generate Monthly payment Requests
Creditor and Vendor applications
Passing credit notes
Drop Box, Share Point
Project Payment preparations
Reason for Leaving: Relocated to Johannesburg
Company Name : Berg Clothing
Position : Accountant
Dates: September 2016 – 13 July 2018
Key Performance Areas
HR and Payroll officer -SAGE VIP PAYROLL
Manage compensation packages using payroll software
Adding on New Employee
Calculate pay according to hours worked incorporating leaves and overtime
Calculate bonuses and commissions when appropriate
Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.
Calculate unemployment and severance payments
Investigate and resolve any discrepancies in payroll
Printing of pay slips
Calculations of PAYE UIF SDL
Maternity leave processing
Knowledge of Department of Labour procedures
National Bargaining Council Calculations
Management Accountant – Pastel Ver 14
Performed accurate and produced Accounts Receivable and Accounts Payables up to General Ledger and balance sheet.
Monthly budgeting
Monthly Management Accounts
Maintenance of financial records
Cash Book Recons
Provided financial assistance for decision making in timely manner.
Apply accounting principles to analyse financial information.
Ensure financial transactions are performed in compliance with company policies.
Prepare accurate and timely financial management reports and statements.
Ensure accurate recording and analysis of revenues and expenses.
Analyse financial information to prepare weekly, monthly and annual financial reports.
Management of day to day IT
Assisted with Audit preparations and schedules for external audits.
Year-end procedures
Perform accounting functions such as revenue and asset accounting, payroll and cost analysis.
Statements were sent out accordingly
Update accounting systems in line with latest computer technology.
Provide advice on revenue and expenditure trends and financial commitments.
Develop solutions to resolve accounting discrepancies and other financial problems/issues.
Processed Petty Cash transactions and Petty cash reconciliations
Credit Card Reconciliations
Clothing Manufacture laws, National Bargain Council rules and regulations were adhered to and reports were compiled accordingly
Reason for Leaving: Better Opportunity arose.
Name of Company : Pro-Tech Business & Computer College (Estcourt)
Dates of Employment : 8th November 2009 to August 2016
Position Held : Senior level Secretary / Debtors clerk / General Payroll / Creditors Clerk
Key Performance Areas Head of the Financial Department
Worked with a variety of software packages, such as Microsoft Word, Outlook, Power Point, Excel
Managed Debtors and creditors of the Computer College - Pastel Accounting
Ensure monthly processing deadlines are met as required.
Chase overdue Payments by telephone, email and letters, maintained accurate records of all chasing activity. Calculation of interest on overdue amounts
PAYE
In non-payments cases I made decisions to hand over to attorneys
Meeting of cash flow and working capital targets set by the company
Routine bookkeeping duties in order to submit and record all overdue accounts at the end of every month
Resolving of daily Debtors/ Creditors queries and ensuring query resolution register is maintained
Lecturing Microsoft office and Pastel Accounting
Prepare and submit monthly invoices, Monitor customer accounts for non-payment and delayed payment
PowerPoint presentations were performed to enhance inhouse training
Daily Banking
Health and Safety Officer
Reason for Leaving : Resigned
Company : Health - Worx Medical Centre (Carlswald Midrand)
Dates of Employment : 1st July 2007 to 30th October 2009
Position Held : Medical Administration / Accounts department
Key Performance Areas Good – Ex system
Medi-Mass Programme
Worked on Good-ex and Medi-mass software and Switch medical system
Optimized patients' satisfaction, provider time, treatment room utilization by scheduling appointments in person or by telephone
Assisted in emergencies
Prepared electronic and written correspondence
Securely maintain the office filling system
Diary Management for Doctors
Updated the system with appointments and personal details; as well as patient files
Ensured that the appointment system ran smoothly
Arranged any necessary follow up appointments for patients with hospitals or with other healthcare professionals.
Daily backup reports
Accounts Department/ Insurance:
ICD 10 Code billing
Pastel billing system / Pastel Accounting statements compiled
Respond promptly and completely to both client and internal queries
Extracted and reconciled daily debtors
Followed up with debtors regarding outstanding payments
Produced debtors age analysis reports
Documenting medical insurance information
Petty Cash
Daily cash up, and banking
Name of Company : Pristine Mineral Water (Midrand Gauteng)
Dates of Employment : 1st June 2006 to 25th June 2007
Position Held : Personal Assistant to CEO
Key Performance Areas
Communicated with clients explained Company procedure, placed orders and addressed complaints
Planned daily route map
Trip sheets, diesel usage,
Receipted cash from client
Agenda for meetings, Secretarial duties
Stock Management - Kept a tab on the available stock of Mineral water, water machines, stationery, office equipment, and made arrangements for placing a new order.
Placing and expediting orders for supplies; verifying receipt of supplies; scheduling equipment service and repairs
Data capturing
Reason for Leaving : End of contract
Name of Company : Sure Group (Midrand Gauteng)
Dates of Employment : 1st June 2005 to 30th May 2006
Position Held : Manager Midrand Branch
Key Performance Areas
Daily Management of the office, supervision and training of other office personnel
Petty Cash
Recruited more clients to be assisted with ITC / Credit bureau problems
Reports on office performance to CEO
Writing reports for senior management and delivering presentations
Coordinated meetings and networking events
Assessed employee workload and Input, managed performance and disciplinary of employees
Promoted staff development and training
Carried out staff appraisals
Reason for Leaving : Office closed down in Midrand
Name of Company : Revamp-It Roof & Tile Midrand
Dates of Employment : 1st December 2003– 31st May 2005
Position Held : Personal Assistant
Key Performance Areas
Personal Assistant to CEO, all PA duties. Worked on Microsoft office 2003
Answered, screened and routed all incoming calls
Typed out correspondence, memos and emailed and faxed quotes
Scheduled appointments and meetings
Diary management for CEO
Maintained filing systems
Worked with Microsoft Word, Excel, Outlook
Resolving Client Queries & Complaints
Reason for Leaving : Contract successfully completed
Name of Company : Foodzone Shopping Centre (Estcourt)
Dates of Employment : 1st February 1997 to 30th November 1998 Broken service from 2000 - 2003
Position Held : Cashier
Key Performance Areas
Received payment by cash, check, credit cards, vouchers
Providing training and assistance to new cashiers
Daily Cash up
Reason for Leaving : Enrolled to study nursing 1999 - 2000
EDUCATIONAL PROFILE
High School : Drakensberg Secondary School
Level passed : Matric – 1996 – Senior Certificate
Subjects English
Afrikaans
Biology
Geography
Home Economics
Typing
Name of Institution : Northdale / Greys Hospital
Date : January 1999 to February 2000
Study Direction : Staff Nurse (Incomplete)
Key Performance Areas
General Nursing Duties, Worked in Main Wards, Intensive Care Unit, Paediatrics Ward, Burn Unit, OTC
Assists with collecting subjective and objective data for determining patients' problems/needs using:
Data from documentation of previous medical care.
Physical assessment.
Diagnostic studies
Assistance with the Administration of Nursing Care to adult/paediatric patients who are ambulatory or immobile, conscious or unconscious, oriented or disoriented and understand rationale for technical skills used in delivering patient care
Assistance with the maintenance of nutrition and fluid balance and accurate documentation of intake/output etc. on the appropriate records.
Course Incomplete
Name of Institution : Protech Business and Computer College
Date : March 2010 to March 2014
: Pastel Accounting - Competent
: Secretarial Certificate - Competent
Name of Institution SOUTH AFRICAN COMMUNITY SERVICE
CERTIFICATE (NASTEC)
Certificate : Health and Safety (SASSETA)
Year : September 2013
Name of Institution : ICB INSTITUDE OF CERTIFIED BOOKKEEPERS
Year : 2016
Subjects Passed Office management Office communication Competent
SAQA ID 23618
LEVEL 5
Name of Institution : Sage Pastel
Certificate : Sage Pastel version 12 Advanced
Year : 2014 - Competent
Name of Institution : Protech Business and Computer College
Certificate : Information Technology 1 Year
Year : 2015 - Competent
Name of Institution Sage Pastel
Certificate : Sage Pastel Accounting and Bookkeeping
Year : July 2017 - Competent
Name of Institution Sage Pastel
Certificate : Sage Pastel Accounting Ver.17
Year : March 2018 - Competent
References
TMS Corp / Ontrack Mobile
Katelyn. Gobardhan
Financial Manager
Retsol International
Ektha. Singh
Financial Manger
Berg Clothing
Sarah. Karim
Production Manager
Revamp-It Roof & Tile
Mrs. Salome. Meyer
Office Manager
Health-Worx Medical Centre
Shalaine Maniram
Sister in Charge
Contact this candidate