Manager Office Assistant

CHARLENE NYAMBURA THUMBI

E-MAIL: **************@*****.***

CELLPHONE: +254-*********

PERSONAL DETAILS

DATE OF BIRTH : January, 7 1993

POSTAL ADDRESS : P.O. Box 288**-***** Nairobi, Kenya

ID NUMBER : 29449097

NATIONALITY : Kenyan

GENDER : Female

PERSONAL ATTRIBUTE

Hardworking, Organized and Responsible

Dedicated and committed

Quick learner and flexible

Willing to work as a team

Ability to multi task

Keen on details

Good Interpersonal skills

Result oriented

CAREER OBJECTIVES

Developing my skills at work and utilize them.

Gain more knowledge in the procurement industry while enhancing the company’s productivity and reputation.

Outdo myself with each opportunity I am given at work and give my best

Create a positive environment in my work place and make a lasting difference in the organization

ACADEMIC QUALIFICATION

Jan 2018 – Present: Kenya Institute of Supplies Chartered Institute of Procurement

Management (77832) & Supply (CIPS)

2014 to 2017: University of Nairobi Bachelor of commerce

(Second Upper Procurement and Supply Chain Option)

2012 to 2013: University of Nairobi Diploma in Purchasing and Supplies

Management

2011 may- 2011 University of Nairobi Certificate in Purchasing and supplies

2007 to 2010: Ngara Girls High school Kenya Certificate Secondary Education

1998 to 2006: Our Lady of Mercy primary School Kenya Certificate Primary Education

WORK EXPERIENCE

Position: Procurement Intern

Place: National Assembly

Reporting to: Chief Procurement officer

Duration: April 2019 – December 2019

Key duties:

Filing and recording Purchase orders

Assist in tender opening and evaluation

Drafting and writing of reports, minutes and Professional opinions

Assist in carrying out market surveys.

Assist in issuing of air tickets

Maintaining and updating store and procurement records.

Preparations of quotation documents, requesting and analyzing quotations.

Inspecting and accepting of goods.

Paying suppliers through the IFMIS system.

Procurement plans consolidation and uploading in the IFMIS.

Compilation of Pending bills.

Achievements

Secretariat for pending bills for National Assembly facilitating the payment of many suppliers by identifying unpaid invoices and presenting them for payment for the year 2017-2018 and 2018-2019 and also previous years.

Gained knowledge on the Public procurement sector.

Created a positive and lasting image to the organization.

Assisted the Procurement department to achieve their goals and ensure procurement processes run smoothly.

Position: Procurement Intern

Place: National Assembly

Reporting to: Chief Procurement officer

Duration: September 2018– April 2019

Key duties:

Filing and recording Purchase orders

Assist in tender opening and evaluation and preparation of tender documents

Writing tender minutes, reports and Professional Opinions

Carrying out market surveys.

Air ticketing procedures and processes

Maintaining and updating store and procurement records.

Requesting and analyzing quotations

Position: Procurement Intern

Place: National Assembly

Reporting to: Procurement officer

Duration: June 2018 – September 2018

Key duties:

Filing and recording Purchase orders

Assist in tender opening and evaluation and preparation of tender documents.

Writing Procurement reports and Professional Opinions

Carrying out market surveys

Requesting and processing air ticket service orders

Maintaining and updating store and procurement records.

Requesting and analyzing quotations

Position: Purchasing intern

Place: Sarova Stanley

Reporting to: Purchasing manager

Duration: August 2017- November 2017

Key duties:

Maintaining Purchase records

Filing and recording purchase orders

Processing purchase requests to orders by use of a materials control system print and send orders for delivery of goods

Compare deliveries, invoices and delivery notes with issued purchase orders

Conduct market research & surveys to identify pricing trends.

Updating records of contracts

Analyze prices of pre-qualified suppliers to help achieve cost-effective purchases.

Maintain and clean the stores.

Receiving goods where by you compare deliveries with issued purchase orders and carry out

Spot checks on the delivered goods

Issue goods from the store to outlets

Help with the managing of stock levels in the store

Achievements

Gained procurement knowledge on private sector.

Created a positive and lasting image to the organization.

Assisted the department on achieving their goals e.g. following up with suppliers ensured that goods were delivered on time, no interruption of operations and services.

Position: Purchasing intern

Place: Sarova Panafric-head office

Reporting to: purchasing coordinator

Duration: February 2017- May 2017

Key Duties:

Maintaining Purchase records

Filing and recording purchase orders

Processing purchase requests to orders, printing orders from a Materials Control system

Compare deliveries, delivery notes and invoices with issued purchase orders

Conduct market research to identify pricing trends.

Analyse prices of pre-qualified suppliers to help achieve cost-effective purchases

Dispatch purchase orders to respective units

Follow up with suppliers on delivery

Receive goods and samples

Dispatch goods to other units and writing gate passes

Updating records of contracts

Issuing goods to other departments

COMPUTER LITERACY

Proficiency in: MS Office word, MS Office MS Excel MS Access, MS Office PowerPoint, Outlook

ACTIVITIES/ INTERESTS

Socializing

Reading novels

Singing and listening to music

Visiting and exploring nature

CLUBS AND SOCIETIES

Music Club and Festival –Ngara Girls High School

Students Campaign Against Rape ( SCAR)- Ngara Girls High school

Art Club – Ngara Girls High School.

Procurement and Supply Chain Association- University Of Nairobi

PARTICIPATION IN WORKSHOPS

Regional Economic Outlook- Sustaining Growth Amid Global Uncertainty.

REFEREES:

1.Name: Timothy Kubai

Position: Finance Officer

Place: Sameer Management Limited

Address: P O Box 553**-*****-Nairobi, Kenya

Email: ************@*****.***

Cell phone: 072*******

2.Name: Jennifer Mugo

Position: Purchasing Manager

Place: Sarova Stanley

Address: P.O. Box 30680

Email: ********.****@************.***

Cell phone: 072*******

3.Name: Joseph Nyakwaka

Position: Purchasing Manager

Place: Sarova Panafric

Address: P.O. Box 30846

Email: ******.********@************.***

Cell phone: 072*******

Contact this candidate