Suruchi Gupta

Rail Vihar, Indirapuram,

Delhi NCR

Mobile : 965**-*****

Email : adk3y3@r.postjobfree.com

DoB : 3rd February 1975

Seeking assignment as Executive Assistant / Business Assistant / Senior Executive Secretary with a dynamic and evolving organization PROFESSIONAL SYNOPSIS

A highly organized, focused and detail-oriented professional with a proven track of more than 15 years of assisting and extensively working with Top Management (CXO Level) bringing together diversified experiences of several industries and delivering best results through a flexible and adaptive personality.

Independent and self-motivated with abilities to grow positive and lasting relationship with clients and colleagues at all levels. An avid learner constantly working towards up-skilling to be an asset to the organization.

Key Strength Areas:

Initiative and drive Ability to work across sectors and cultures

Prioritization to meet timelines Result & Solution oriented approach

Interpersonal Skills Individual performer & team player PROFESSIONAL EXPERIENCE

Avantha Group (Avantha Holdings Limited & Thapar Education Trust) Working as Senior Executive Secretary to Group Director – Human Resources (GD-HR) since July ’13 to November ’20

Secretarial Responsibilities:

Calendar Management – Meetings, Teleconferences, Video Conferences within local and different time zones

Travel Arrangements – Visa, Accommodation, Foreign Exchange, Travel Insurance

Expense Management (Official and all Personal) like Travel expense statements, payment of phone bills, club memberships, insurance premiums, DTH connections, house tax, etc.

Annual Departmental Budgeting and monthly tracking of expenses

Recording Minutes of meetings (MOM’s) and following up on closures items

Finalizing power point presentations

Filing and maintaining confidential records.

Interaction with various Company Secretarial teams especially for companies where GD- HR is on the Board

Extensive interactions with bankers / relationship managers / tax consultant for personal banking needs, ITR filing

Assisting GD-HR with HR Responsibilities at Group Level

Manage Payroll Process for CEO’s of the Group Companies along with benefits and Long Term Incentive Program (LTIP) (extensively work on MS Excel)

Manage Annual Performance Review Cycle of Top Leadership of the Group and finalize CEOs compensation structure for the year

Achievements

Responsible for CEO level LTIP calculations. Attended meetings held with Board members to finalize programs

Worked on modification of CEO Incentive Plan

Independently developed the Appraisal Summary sheets and compensation progression data for CEO annual appraisal cycle for discussion with the Chairman

Independently handled and resolved compensation related queries from CEOs, Company Secretaries

Reviewed compensation structures of CEO-1 level

Managed Corporate HR MIS resulting in helping proactive decision making.

Completely overhauled the filing system resulting in clearing of records from 10 years and quick access of relevant and current records.

HR Responsibilities at Avantha Holdings Limited and Thapar Education Trust

Managing Payroll Process, HR Compliance and Performance Management Cycle

Employee Engagement Activities

New Delhi Television (NDTV)

Worked as Executive Assistant (EA) to Group CEO from August ’12 to July ’13 Managed all secretarial responsibilities for Group CEO, Mr. Vikram Chandra. Dion Global Solutions Ltd. (Religare Technova Global Services Ltd.) Worked as Executive Assistant (EA) to Development Director from April ’10 to August

’12

As the first incumbent in the position, was instrumental in defining the responsibilities and deliverables of the role.

Assisting MD, India who was Expat (Australian). Due to organization structure changes, starting assisting Development Director

Virtual assistance to the COO based in Mumbai

Additional Responsibilities and Initiatives

Management Information Support:

Resource Forecast and Budgeting and tracking expenses to keep costs under control

(Excel working); Validate monthly resource billing (Transfer pricing); Monthly Project Status Reports (Power Point)

Administration:

Led the Administration team responsible for Facility, Office Maintenance, Communication and Travel

HR Initiatives:

Designed and executed the Reward and Recognition Program; Designed and launched Training Program in association with HR; Reviewed HR Policies and shared feedback with Development Director and HR before they were published; Facilitated team building activities and events

Steria (India) Ltd., (Xansa (India) Ltd.)

Worked in multiple assignments including HR Advisor & EA from December ’04 to March ’10

1. HR Advisor - Resourcing (Management of Internal Talent Pool) and Recruitment Key Responsibilities: End to end recruitment in BPO, IT and Support functions; Employee interactions and interview co-ordination for internal placements (IJP); Functional consultant for implementation of Oracle and People-One; Finalized departmental reports for periodic reviews of Top Management

2. Executive Assistant to Commercial Director

Achievement: Took the initiative and worked with UK team members to draft Service Level Agreement for Business Support and Commercial Office Function. This was implemented across all Project Management Offices supporting most of the international clients. 3. Executive Assistant to Program Director (Strategic Initiatives) Additional Responsibilities: Prepare month on month rolling resource forecast; Prepare Training cost sheets; SLA tracking and preparing RAG report; Sunder Lal Jain Hospital

Worked as Executive Assistant (EA) to President, Management Board from July ’98 to November ’01

Achievements: First incumbent in the position to set up the office. Drafted the Standing Orders that served as the Code of Conduct for the employees of the Hospital. ACADEMIC AND PROFESSIONAL CREDENTIALS

Post Graduate Diploma in Hospital and Health Care Management (2002) Symbiosis Centre of Health Care, Pune

One Year Diploma in Secretarial Practice (1998)

South Delhi Polytechnic for Women, Lajpat Nagar, Delhi Bachelor of Arts (History Hons.) (1998)

Indraprastha College for Women, Delhi University (Regular, Full Time)

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