Sales Document Control

Rhonda Brubaker

Cell: 713-***-****

adk2sd@r.postjobfree.com

www.linkedin.com/rgvaughn

Analytical and Detail Oriented Accounts Payable Specialist - Drive Cost Savings through financial analysis to improve company profitability. I bring a proven track record of producing quality work within strict timelines. Managed diverse finance functions in a fast-paced manufacturing environment. Demonstrate excellent organizational, time management, and problem-solving skills.

Known for a consistent record of delivering monthly, quarterly, and annual close cutoff to ensure financial statements are delivered within tight deadlines. Skilled in identifying root cause of issues and translating complex processes into clear, understandable and actionable steps. Recognized for strong work ethic with drive to exceed performance.

Expertise in:

Increased Revenue - Improved Document Control

Enhanced Profitability - In-depth research and reconciliation

Improved Cash Flow Efficiency - Ensured Financial Accuracy

GRIR Account and Blocked Reconciliation

PROFESSIONAL EXPERIENCE

Accountemps – Houston, TX Sept 2020 – Present

Temporary

Processed Cash Receipts for Client to bring cash receipts current after system conversion from Solomon to Oracle.

Keypunch Past Due Credit Card Payments for Oracle

Accountemps SPS - Houston, TX Feb 2020 – Sept 2020

Consultant -

Processed Cash Receipts for Client for several Payment types: Kubra Credit Card, Kubra ECheck, and Remote Site Payment Local Deposits.

Developed report to track Exception Root Cause for Kubra Payment Types.

Developed Cash Receipts Training Manual.

Processed Internal and External Queries and Processed Bank Account Decisioning Workstation Deposit Exceptions.

Communicated to Internal Customers for assistance where payment should be applied.

NexTier Completion Services (formerly C & J Energy Services) - Houston, TX – March 2018 - JAN 2020

Accounting Assistant -

Reviewed and processed three-way match purchase order invoices and Non-PO Invoices with coding and approval.

Reviewed weekly GRIR and Blocked Invoice Reports to complete the Open PO committed expense process. To improve financial accuracy and job cost.

Perform bi-weekly critical chemical vendor statement analysis, to confirm all invoices were received and paid in a timely manner.

Developed Statement Review Template to Analyze with Multiple V-lookup functions for processed invoices and Invoices pending in workflow, not yet posted.

Various Contract/Temporary Assignments April 2016 – March 2018

Ledgent Finance and Accounting – Houston (Applus RTD) – Billing Specialist – Received work sheets from plant locations, entered into Work Order Processing Module, confirmed against original work ticket. Invoiced, and submitted to customers.

Teton Buildings – Houston - Accounts Payable Specialist – Matched Invoices to Receiving Documentation, Processed for payment in Macola. Received Monthly Pcard Statement – Pulled and Coded Receiving Documentation to Clear Against Prepaid Pcard Statement.

LivaNova PLC – Houston – Accounts Payable Specialist - Received and separated invoices into PO and NON-PO Categories. Sent Non-PO Invoices for Department and Financial Approval. Downloaded Weekly Freight Invoices for Department Allocation and Approval. Processed Invoices in SAP.

Express Employment Professionals – Friendswood, Tx (My Flooring America) – Staff Accountant – Processed General Ledger Journal Entries – Reconciled Bank Statements for all Retail Locations. Developed Monthly Bank Account Reconciliation and Sales Tax Payment Tracking Spreadsheet.

Alcoa Titanium & Engineered Products (Formerly RTI extrusions) – Houston, TX March 2008 – April 2016

Accounts Payable Analyst/Credit Analyst

SAP Conversion (SAP system only for RTI Directed Mfg. Facility – AP Module).

Implementation for Pcard Program for RTI Extrusions and RTI Directed Mfg. Pcard Administrator for both sites.

Negotiated cost reduction savings for Cell Phone Contract (55 Percent), and Electricity contract (27 Percent)

Team member for Implementing Duty Drawback Program.

Point Person for Texas Sales and Use Tax Audit.

Reviewed General Ledger Accounts and completed 25 Month end accruals including CAPEX Reconciliation.

Run Weekly report for Expense Categories; for P & L Reports for Controller and General Manager.

Prepared general ledger and re-class Journal Entries for all assigned accounts

Reviewed Monthly GRIR Report and actioned balances over 30 days to clear.

Prepared GRIR Write Off Documentation for approval and Write Off Entry.

Administer, Cell Phone Program, Offsite Records Retention Program, and Pcard Program and Purchases.

Developed AP Training Manual

Document Control Manager for Quarterly Inventory - Order supplies for Quarterly Inventory

Reviewed International Order for Export Compliance.

Participated in Six Sigma Project: P2P – Supply Chain One Workshop to document step by step procedures for Site (Order to Delivery).

Scanned and stored all CAPEX and Raw Material Invoices for Reconciliation and Duty Drawback program purposes.

Reviewed all AP Invoices for Manufacturing Taxability and adjusted when applicable.

Processed sales and use tax entries for applicable purchases and submitted Monthly Sales Tax payment to Texas Comptroller.

Reconciled and cleared monthly sales and use tax payment via Pcard.

Process vendor setup and change requests for current and New Vendors.

Review and approve supporting documentation for outbound shipments (domestic and export.

Generate debit memos for outbound freight shipments, to increase revenue.

Pulled and applied all customer payment from Bank website. Reconciled daily bank deposits to Cash GL account.

Scanned and Submitted sales Invoices with supporting documentation for all customers.

Logged and accrued estimated outbound freight expense for domestic and export shipment. to

Received Weekly payroll report for Contractors. Developed process to forecast weekly and monthly contract labor cost for weekly and monthly P&L reports.

Process Credit Reference request to confirm credit balance for current customers, and establish credit balance for New Customers.

Reviewed and released all customer shipments. During Month End close, validated all DAP shipments received during billing period, and accrued or deferred any that were not. Developed and Published Daily sales report.

BHP Billiton – Houston, TX July 2005 - February 2008

SR Accounts Payable Specialist – Key User

Six Sigma Project with Vendor Master Team – Conversion of check payment vendors to electronic payments. Exceeded department conversion goal and Reduced GRIR Balance by 83 Percent over 30 days.

Developed AP Training Manual.

Reduced Vendor Outstanding Credit balances.

Developed report to track Processor Posting root cause delays and errors, for training and performance review purposes.

Process Non-PO and three-way match PO Invoices.

Review all Invoices for Manufacturing exemptions and Processed Sales and use tax entries for applicable purchases.

Processed Return ACH/Wire Rejected payments.

Education and Professional Memberships

Texas Notary License – Expires 08/2024

J Frank Dobie High School – Graduated

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