Office Staff Assistant

AJAY BIR SINGH SOLANKI

Cell No.: 099********, 099********

E-Mail: *******.*******@*****.***

OBJECTIVE :

To work in learning and challenging environment, utilizing my skill and knowledge to be the best of my abilities and contribute positively to my personal growth as well as growth of the organization.

ACADEMIC QUALIFICATION:

* M.S.W. (Masters in Social Works) from SHIATS, Allahabad (Distance Education).

* M.C.M. (Masters in Computers and Management) from Dr. B.R.Ambedkar University, Agra

* B.SC (Bachelor in Science) from Dr. B.R.Ambedkar University, Agra.

* CCA (Certificate course in Computer Application) from CEDTI, DOEACC. EXPERIENCE:

* June 2017 to Till Date – Working as Academic Programme Officer (APO) in Amity University Uttar Pradesh, Noida

Job Responsibilities:

Handling Educational ERP to maintain all the data related with the students and employees. Conduction and Coordinating various academic meeting like BOS, Area Advisory, Academic Council, Faculty Research Committee. Preparing Agenda & MOM. Handling the M.Phil & Ph.D scholars academic cycle including various research meeting, Dissertation Viva, Pre Ph.D Seminar, Oral Defence Viva etc. Handling the invitation and billing part of external experts and examiner’s for various meeting. **********@*****.***

Maintaining the academic record of all the students and plans and implements the registration process for the classes.

Handling class scheduling and Time-Table management of the university. Supervising the staff members of the university and providing guidance in daily routine work. Managing the cycle of university examination and coordinate all the activities of examination including sitting plan, OMR sheets collection and distribution, evaluations, result declaration and mark-sheet distribution etc.

Assisting Dean/Directors in various issues related with academics as well as administration and providing support in routine matters.

Ensures the accuracy of student records and grading each semester by coordinating audit reports and other quality assurance checks of student records which includes examining credit hours, fees, and other critical information, requesting various reports, editing for errors, making necessary corrections.

Oversees support services to students such as the processing of withdrawals, cancellations, prerequisite drops, and deleted sections with enrollment and assesses student satisfaction with registration services.

Responsible for the arrangement of various academic as well as non-academic meeting and coordinating with all the Director of the institutes. Providing and preparing various reports for the University IQAC related with the NAAC accreditation/re-accreditation and coordinating with the Quality department of the university Coordinating and organizing various academic (Guest Lectures, Seminars, Conferences) & nonacademic events (Convocations,, Sports Day, Annual Fest, Fresher Party etc) of the University. Responsibilities include management of administrative area ranging from facility management, logistics, housekeeping, building maintenance, vendor Management etc. Handling day to day activities of the University and work closely with Head of the Institutes, Department Heads and serves as a SPOC of any administrative & academic related activity. Act as a liaison between the students, faculty, staff, university leadership, university offices, and external interests.

Issuing notice, circulars to the students and staff and circulating MOM of meeting. Handling institute complete documentation and compliance for all utilities and payments.

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* Aug 2007 to June 2017 – Worked as Assistant Registrar in Hindustan College of Science & Technology, Mathura (Sharda Group of Institution, Agra). Job Responsibilities:

Working on Educational ERP (SIM) to maintain all the data related with employee and the students and providing various reports to the management time to time. Coordinating with COE for proper conduction of examination. Supervise seating plan for the university examination, ensure availability of all the materials required for the examinations, issuing admit cards to the students. Responsible for maintenance of all the vehicles of the college with the help of Supervisor. Managing transport scheduling and route management with the help of transport supervisor. Responsible for issuing vehicle for staff and faculty members as per availability. Serve as Contact person for all queries regarding transport for the students as well as staff members. Develops a timely and efficient bus schedule which allows students to be transported to and from the College.

Handle the distribution of marksheet and degree certificate and work as a team member for the convocation at college level.

Implement pre-registration and registration procedure, ensuring that students are registered in a timely and accurate manner and that registration information is distributed to various College offices as required

Coordinating in organizing all the Co-Curricular and Extra Curricular activities in the college. Responsible for facility management like electricity, telephone and water etc. in the campus Coordination of overall maintenance of the campus including Hostels & Faculty quarters. Responsible for Management of Housekeeping & Security service and their staff. Additional responsibilities of solving Hostel students problems in consultation with Chief Warden Monitors the human, financial and technological resources that support the daily operations of the Registrar’s Office in consultation with the Registrar and senior office staff. Supervise the daily activities of the support staff, assign and review work, assist staff with difficult or unusual tasks, resolve problems, evaluate job performance etc. Supervise/assist with the updating and correction of student record, work with data processing staff in investigating and resolve problem, referring unusual situation to Registrar. Responsible for Control over inward and outward movement of office assets/material. Tabulate and retrieve official expenditures and claims Liaise with relevant individuals, external organizations etc to arrange meetings prepare agendas and draft minutes.

Communicate verbally and in writing to answer inquiries and provide information. Responsible for issuing I-Cards to the students of the college. Responsible for sending letters to the parents about the attendance and performance of the student in the college.

Responsible for solving student problems and providing guidance & information to the student.

* 10th Dec 2005 To 14th Aug 2007 – Worked as an Executive in Apollo Pankaj Hospital, Agra

Job Responsibilities:

Working on Hospital Management System (ERP).

Meeting all new admissions in the hospital.

Briefing VIP patients/attendants about hospital stay and protocol. Monitoring patient needs and services.

Escorting VIP patients to rooms

Facilitating special needs like arranging travel related queries Liaising with billing for TPA & corporate patients.

Active recovery in coordination with billing.

Ensuring smooth working of all departments like housekeeping, dietary etc Liaising with all concerned staff for all requirements in patient service. Coordination with security for control and regulation of attendants of the patients. Handlings general correspondence & drafting’s letters. Handlings emails independently.

* Aug 2004 to Dec 2005- Worked as a Back Office Executive in Premier Security Service Pvt. Ltd., Lajpat Nagar, New Delhi.

Worked in the Investigation (Background Check) Department as a team member handlings background check of employees of various well known companies. Job Responsibilities:

Assisting GM (BCD) in day to day activities/Mailing/Reporting/handling correspondence. Handling Customers & clients queries.

Preparing various formats of the reports for the various clients Preparing Final Reports for the clients after screening the profile of the executives. Updating large database of clients regularly, retrieving database for various purpose. Systematic Filing of various records.

Handlings general correspondence & drafting’s letters. Handlings emails independently through Ms-Outlook. PERSONAL PROFILE:

Date of Birth

: 20th July 1981

Permanent Address : Behind Kadam –Vihar (Awas-Vikas), Gopi Nagar, P.O Townhip

Mathura – 281006

Marital Status

: Married

Interest

: Learning new technologies, cooking

Strong Points

Date:

: Hard Working, Result Oriented, Good hand on computers. Place: Noida “ Ajay Bir Singh Solanki”

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