Accounting Manager
Resume:
VIRGINIA M. CALOTTA PROVOST
* ******* **** ***., ******, MA 01801
*********@*****.***
Finance & Administrative Professional with many valuable years of experience in small to mid-size business environments including the consulting, manufacturing, start-up and R&D industries with a strong background in young, fast-paced, fast-growing environments. I'm an extremely well-rounded professional with specific and hands-on expertise in all phases of financial, manufacturing and administrative management, Human Resources, Payroll and benefit management, business management software, customer service, regulatory compliance reporting, treasury functions, risk management and office administration for fast paced and multi-faceted offices. Valued as a loyal and compassionate results-oriented team player with strong organizational skills, multi-tasking skills, interpersonal and mentoring skills with an extremely strong work ethic and calm demeanor. My management background includes:
Financial and administrative reporting including performance analyses.
Coordination of budget processes, audit processes, manufacturing processes and regulatory processes
Human Resources and Benefit Administration with an emphasis on Payroll Administration using Intuit, ADP, Paychex systems
Implementation, conversion, upgrade and maintenance of program software databases and systems including multiple Microsoft and Intuit products.
all accounting and office management functions
Detailed Due Diligence reporting
PROFESSIONAL EXPERIENCE
TERRAFUGIA, INC., Woburn, MA Sept 2010 – present
Controller
One of a few people in the company handling, managing and advising on all facets of finance, human resources and payroll management, risk management, equity activity, tax responsibilities, purchasing responsibilities, payroll administration, operations and office administration. This is a fast paced and demanding role as it changes day to day. A lot of negotiations with the numerous folks I deal with every day in running this company. My responsibilities range from writing high level board of director reports and compiling due diligence data to arranging employee birthday cakes. I deal with government officials, our lawyers, our bankers, our prospective investors, our stockholders, our auditors, our payroll company, our consultants, our vendors and my fellow employees on a hectic non-stop basis. Whatever is required, on a day-to-day basis to run this start-up that is making the world’s first flying car I am doing. I wear many hats – which is what I do best. It is a culmination of everything I have accomplished in my career.
VNA OF GREATER LOWELL, INC., Lowell, MA May 2008 – 2010
Controller
Reporting directly to the CEO directly managed an accounting and administrative team of 6 including the billing manager and collections clerk, accounts payables accountant, Senior accountant, inter-company accountant, and payroll accountant. Implemented various analytical tools to specifically pinpoint areas of the company not achieving productivity that would explain various shortfalls. Performed accounting for restricted, non-restricted and grant donations. Developed an Operating Analysis report from a link to the accounting system to ensure accuracy and consistency. Assisted with federal reporting to Medicare, etc. Developed a process to be able to generate income statements for individual departments and on a consolidated basis. Developed the budget process to coordinate with department managers for their input to encourage accountability and realistic expectations. Established processes for revenue recognition and A/R collections for billing coordinator. Developed procedures for better communications between departments to escalate the time between patient referrals and revenue recognition for the company. Implemented on-line and web-based processes for remittances and billing.
CATHERINE HINDS COMPANIES, Woburn, MA 2003 –2008
Controller
Reporting directly to the President and Executive Vice President directly managed the accounting and administrative staff, handling all aspects of the financial, manufacturing and administrative management for an esthetic career school and skin care product manufacturer. Successfully completed conversion of financial systems along with accompanying tools and reports. managed manufacturing process with in-house and external suppliers, established formal procedures for monthly financial close, front desk, administration policies and programs, annual audits, and inventory system. Oversaw all aspects of the Purchasing agent function including interaction with vendors and third-party manufacturer. Managed accounts payable, receivable, revenue recognition, commissions activity and cash flow. Maintained integrity of all balance sheet accounts. Worked with Principals to ensure compliance of fiduciary responsibilities to customers, students, and employees. Maintained break-even analyses as well as supply costs and overhead costs analysis to suggest price changes and adjustments. Handled all risk management and relationships with outside vendors, bank, auditors, tax officials, property manager(s), city compliance officials, and insurance agents.
ANALYSIS GROUP, INC., Cambridge, MA 1991-2002
Vice President & Corporate Controller (2001-2002)
Reporting directly to the CFO, Board of Directors and principal group, directly managed a staff of four, handling all aspects of the financial management for a fast paced and growing privately held economic, financial and management consulting firm producing $85 million in annual revenues. Grew from a 40-person company to over 250 across 8 US and 2 international offices. Managed accounting changes required for two company-wide re-organizations to ensure continued integrity of all transactions and reporting. Established mid-year tax planning forecast model to determine tax liability and year-end requirements. Developed $18 million commissions database for over 250 affiliates of the firm. Created international accounting and tax planning functions for Canadian and UK subsidiaries. Furnished quarterly reports to board of directors and annual reports for shareholders. Responsible for coordinating updates of corporate by-laws and accounting for shareholder stock activity. Managed and assessed cash flow requirements and prepared line-of-credit proposals to bank. Administered Deferred Compensation program for the principal group.
Corporate Controller (1993-2001)
Established accounting procedures for inter-company transactions and recognition of revenue. Implemented on-line banking and investment features for domestic and international cash management. Initiated and imposed accounting and finance policies to incorporate into employee handbook resulting in a 22% savings of overhead costs and more timely, efficient and accurate submission of expense reports. Researched and negotiated money saving and profit-making corporate travel scheme in conjunction with corporate credit card system for standard use companywide. Negotiated and restructured E&O, D&O and property insurance policies resulting in a 35% reduction in premium costs. Upgraded and implemented Great Plains accounting software to accommodate individual balance sheet and P&L reporting for wholly owned subsidiaries while maintaining one cash account company-wide resulting in substantial overhead savings.
Accounting Manager (1991-1993)
Formalized monthly financial close processes and introduced formal budgeting process. Established calendar to coordinate company-wide schedule for accounting, payroll and office management functions across numerous offices. Managed conversion from ACCPAC to RealWorld integrated accounting and billing system software. Coordinated and implemented internal controls and audit functions.
EDUCATION
Bachelor of Science in Finance & Accounting and Masters in Finance, Carroll School of Management
BOSTON COLLEGE, Chestnut Hill, MA
PROFESSIONAL REFERENCES:
Mr. Dennis Williams - U.S. Dept. of Homeland Security (Program Manager) - 603-***-****
Ms. Susan Gorman - New England School of Acupuncture (President) - 617-***-****
Mr. Jim Anderson - Anderson & Associates (President) - 781-***-****
Mr. Bob Young - VNA of Greater Lowell (CFO) - 978-***-****
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