RACHELLE

RAMOS

adjyus@r.postjobfree.com

+971-**-*******

OVERVIEW Document Controller & Admin related works with 12 years’ experience

I am always keen to be an efficient employee that I may belong to where my skills and capabilities can be maximized effectively. I have 12 years of experience at three reputable companies in Dubai. My strengths include building and implementing effective strategies. I am looking for a full-time job that will suit my credentials.

WORK EXPERIENCE Document Controller / Coordinator

ACCIONA PRODUCCIONES Y DISEÑO (May 2018 – September 2020) Key responsibilities included:

• Client meetings and presentations

• Meeting minutes and documentation

• Management of transmittals, invoices and letters for Client submission and approval including technical documents and commercial correspondences.

• Client coordination on comments/approval and presentations

• Weekly and Monthly Progress Reports

• Sub-contractor coordination for materials, specifications and company profile for Client’s approval

• Document data input into the registers with updates and accuracy management

• Document control reports

• Team members assistant in cross-disciplinary

Clients

• Dubai Tourism (DTCA)

• Dubai Culture (DCA)

• Dubai Municipality (DM)

Document Controller

DAMAC PROPERTIES LLC (October 2013 – April 2018)

Key responsibilities included:

• Coordinates all activities related to the Document Control Procedure including technical documents and commercial correspondences.

• Inputs document data into the standard registers and ensuring that the information is accurate and up to date.

• Make sure that controlled documents are given to the appropriate department.

• Maintains the documents under safe custody without any damage or deterioration with easy traceability.

• Initiating payments of Vendor/ Suppliers and Third Party.

• Controls all IT assets of the company i.e laptop, desktop, monitor, printer, scanner, projector, etc. when issuing to new employee.

• Updating of Service Helpdesk system whenever there are newly delivered machines or upon issuance of assets to employees.

• Controls all department requests for IT consumables i.e. toners, cartridges, etc.

• Handles receivables from suppliers.

• Handles exit clearance form of employees with regards to verification of their assigned assets.

Project Admin / Document Controller

AB BUILDING CONTRACTING COMPANY LLC (April 2008 - October 2013) Key responsibilities included:

• Maintain and organize filing system, handles incoming & outgoing documents.

• Search and provide documents needed by the Project Manager and Engineers.

• Distribute the documents to the concerned Manager/ Engineer.

• Prepares transmittals for the submission of shop drawings, technical data sheet of material, samples & company profile.

• Coordinate and liaise between and among the department to ensure proper communication and reporting practices.

• Coordinate with Client and Consultant prior to their requirements and requests.

• Coordinate with the Project Manager, Construction Manager, Planning Engineer, Architect Engineer and MEP Engineer with regards to submission of any types of Transmittals.

• Coordinate with the site personnel concerning submissions of project reports i.e. Weekly & Monthly Reports.

• Coordinate with Sub-contractors, Suppliers/Manufacturer regarding to their Company profile,

• Data Sheet for submission of Materials and Method Statements.

• Answer telephone calls promptly and efficiently; provide information to routine inquiries or route calls to appropriate staff.

• Perform flexible tasks such as preparing letters, daily / weekly /monthly progress reports, replying to emails and prepare & distribute minutes of meeting.

• Take messages for unavailable employees and communicate these messages to the proper personnel in a timely manner.

• Year 2011 - Assigned as a

First Aider, coordinate with the Safety Officer

regarding safety measures at the site, monitor and maintain the first aid kit for emergency use.

• Apply basic medical knowledge for wounded/ unwell labourers.

• Sending schedule of meetings and appointments.

• Perform other duties, functions, special projects and responsibilities as assigned by the PM.

• Provide assistance to the Project Team whenever other support staffs are not available.

QUALIFICATIONS College Diploma in Internet Technology AMA Computer Learning Center College, Philippines

Year 2007

Secondary Level

Philippine Christian University

Year 2003

SKILLS & Share Point (Project Connect / DAMAC Connect) PERSONAL E-Builder Construction Software

ATTRIBUTES SAVVION Business Management

Integrated Property Management System (IPMS)

Service Helpdesk

ACONEX

Proficient in Microsoft Office Applications (Word, Excel, Power Point, Outlook) Willing to be trained, dependable, fast learner and hardworking Dedicated & committed

Trustworthy, willingness to work with integrity and patience Friendly and cooperative to my co-workers

INTERESTS Sports like Volleyball & Basketball

Member of several re-enactment groups

REFERENCES Available on request.

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