SHERIF MAHDY

United Arab Emirates - Abu Dhabi Email: adjxaq@r.postjobfree.com

Mobile: +971-*********

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CAREER OBJECTIVE

An administration professional with an exceptional track record of 18 years in office Administration Logistics Coordinator Site Coordinator Visa Coordinator Public Relations, HR Support, Doc, seeking a challenging position with a dynamic organization to apply accrued expertise in achieving organizational objectives. Position Applying For: Administration Coordinator / Logistic Coordinator / HR Support / Public Relation Office / Site Coordinator / Visa Coordinator / Doc - oil & gas offshore and onshore experience. PERSONAL INFORMATION

Name : Sherif Mahdy

Birth Date : 7 April 1973

Gender : Male

Nationality : Egypt

Residence Location: Abu Dhabi, United Arab Emirates

Marital Status : Married

Languages : English and Arabic

Experience: 18 Years

Visa Status: Residence Visa

Driving License UAE Available

Passport valid until: 31 Dec 2025

Passport Number: A23701473

Phone: +971*********

Email: adjxaq@r.postjobfree.com

SKILLS

Excellent written and oral and communication skills. (Arabic & English).

Leadership, Team Building, Motivation, Interpersonal and Communication Skills

Excellent typing skills.

Logistics Management

Database Administration

Strong decision maker

Office Management

Executive Support

Excellent in Microsoft Office.

Solid background on UAE rules and regulations.

Excellent knowledge of Department of Development website, Chamber of Commerce website and other related government authorities.

Effective interpersonal skills to successfully work with local government agencies.

Great organizational skills.

Excellent computer skills and IT knowledge on all Government official smart apps, e-dirham, e-Government applications and other Electronic Funds Transfer.

Easily adaptable to organization working culture and can work under pressure.

The ability to think outside the box and challenge assumptions PROFESSIONAL EXPERIENCE

Tecnimont SPA, Abu Dhabi, United Arab Emirates (Projects Owner – ADCO & GASCO & ADGAS) SHERIF MAHDY

United Arab Emirates - Abu Dhabi Email: adjxaq@r.postjobfree.com Mobile: +971-*********

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Administration & PRO & HR Support –Abu Dhabi UAE Das Island Project & Habshan 5 Project & Al Dabbiya Project & PP5 Project & KSA Yanbu Project – From Sep 2010 to Nov 2020 Tecnimont SPA, Abu Dhabi, United Arab Emirates September 2010 – Nov 2020 Administration & Public Relation Officer

Key Responsibilities:

submit and ensure the processing of all types of applications and paperwork to the local authorities, including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, export license, economic license, foreign license, etc.

maintain a database of all employee’s official documents such as passports, emirates id, and residence visas by scanning all documents and directly updating the database when details change.

Facilitate and follow-up cancellation of visas for employees and dependents.

Represent the Company at locations such as the Police Station, Embassies, and Hospitals, Airport, Ministries/Municipalities & other significant departments

Coordinates with Branch office in Abu Dhabi for mobilization of personnel

Serve company employees as per procedures including handling of passports Perform all related Visas & Passport activities.

Send notification to employees on required documents before their visa expires.

Accurately prepare and process required legal documents for government agencies such as Department of Economic Development, Court, Chamber of Commerce, Traffic Department, UAE Armed Forces, Municipality and Civil Defense

Assist the office in determining any issues identified with organization vehicle registration and renewals

Manage the delivery of Government & Regulatory requirements, including Commercial trade licenses, Civil Defense approvals, Chamber of Commerce certificates, Environment & Health Authority Certificates, Local Municipality approvals etc., including responding to emergencies and matters arising after official working hours, and all other coordination requirements with Government & Regulatory entities as required.

Manage the visa checklist as/when the rules on visa/labor changes;

To maintain database of all passports and residence visas by scanning all documents and directly updating the database when details change.

Prepare and submitting documents relating to visas, sponsorship, labor cards, licenses and permits, in Arabic, for submission to the appropriate authorities.

Arrange employment, residence, visit visas and other kind of visas for employees and their family.

Assists the Construction Logistic & Administration Coordinator with the organization of the Site logistics and night transportation;

Arrange travel and accommodation as required

giving on-site petty cash and making payments for all sub contracts on completion of quantity estimation

Barge customs clearance (arrival/departure / DAS Port)

Logistic Materials (as per LPR), material delivery to ADGAS, TCM

Submit all approved time-sheets and expense claims to Finance/HR for processing the Technician's monthly payroll

Arrange Training and PPE as requested by Manager

Maintain all employee archives – hard copy and soft copy- on timely manner

Responsible for maintaining an up-to-date HR database with employee’s key information

Manage ordering of stationary, water, coffee etc.

Prepare minutes of meetings for Project Managers and Functional Leads

Provide administrative support to the Project Secretary and project personnel

Advise company if there are any changes in any governing bodies’ policies and procedures.

Manage the delivery of Government & Regulatory requirements, including Commercial trade licenses, Civil Defense approvals, Chamber of Commerce certificates, Environment & Health Authority Certificates, Local SHERIF MAHDY

United Arab Emirates - Abu Dhabi Email: adjxaq@r.postjobfree.com Mobile: +971-*********

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Municipality approvals etc., including responding to emergencies and matters arising after official working hours, and all other coordination requirements with Government & Regulatory entities as required.

Manage files Manpower, Accommodation

Manage Permit Leave/Requesting tickets

Manage Charter booking at Das

Manage New arrivals office support (including issuance of PPE and uniforms)

Arrangement of work place for new arrival (desk/computer/stationeries)

Camp maintenance

Subcontractor support for charter flight and accommodation bookings

Manage Security passes files (expiration and renewal)

Manage Optima cards (expiration and renewal)

Manage Vehicles administration (security pass, green card applications, oil change)

Communications to CNIA – general issues & ADGAS (photo permit)

Issuance of canteen cards

Manage Room clearance in/out

Manage Barge customs clearance (arrival/departure)

Manage Logistic Materials (as per LPR), material delivery to ADGAS, TCM

Equipment rentals for site Construction activities Eastern Bechtel Co Ltd, Abu Dhabi, United Arab Emirates IGD3 February 2006 - August 2010 HR Support / Document Controller (Projects Owner – GASCO ) Key Projects to Credit:

IGD3 - project ranks as the biggest investment ever undertaken in Abu Dhabi's onshore gas sector. The integrated gas recycling programmer will significantly enhance the emirates position in the liquefied petroleum gas (LPG) market, drive new petrochemical development at Ruwais and address falling reservoir pressure in onshore oil fields.

Key Responsibilities:

Managing the relationship between the company and the required governmental authorities, agencies and municipalities.

Submission of correct documentation to the ministry of Manpower for visa applications

Follow-up on Labor Cards, Access Cards, Emirates Identification Cards, residence visa and government health card renewal

Submission of correct documentation to the Ministry of Labor for visa applications

Arrange medical tests, passports, memos, promotional draws and fine resolution.

Handled administrative and operational functions like arranging security passes for visits to sites, maintaining detailed files for existing, new employees in the organization, labor contract and customs clearing documentations.

Eastern Bechtel Co Ltd, Abu Dhabi, United Arab Emirates IGD3 February 2006 - August 2010 Document Controller (Projects Owner – GASCO )

Key Responsibilities:

Prepared and maintained all documents and specifications including registration, filing, and distribution of all externally received and internally generated engineering documents, RFI (Request For information) and FCN

(Field Change Notice) document.

Administered the document life cycle (preparation, approval, publishing, revision, retiring, archival) for all incoming and outgoing documents.

Uploading of documents in Info works, manual loading and bulk loading. SHERIF MAHDY

United Arab Emirates - Abu Dhabi Email: adjxaq@r.postjobfree.com Mobile: +971-*********

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Prepare Outgoing Transmittal to Sub-Con and Client.

Receive/Log/Distribute Contractor and Client’s Correspondence and loading in Info works.

Add/Edit Info works User Account using Debase Management

Prepare Field Material Requisition for office supplies using BPS.

Coordinate with Responsible Engineer with regard to any document issue

Ensures that the incoming and outgoing documents are properly logged and distributed to a responsible person.

Operating office machines such as copier, scanner, wide printer, etc.

Managed document processes, to ensure control and availability of documentation to the upper management for smooth execution of all administrative activities of the project.

Organized and maintained all documents through electronic document management system and specifications include uploading / downloading, copying and printing of incoming and outgoing project documents and drawings.

Served as administrative liaison, provided daily administrative inclusive of daily maintenance of office, archiving and filing company documents.

Formatted, distributed and maintained all incoming and outgoing documents for the OGD3 project in alignment with company policies and updated all records of distributed documents showing revision and dates.

International Bechtel Co Ltd, Egypt ELNG Project November 2003 - December 2005 Document Controller

Key Projects to Credit:

The ELNG project comprises of development and operation of an LNG liquefaction plant and a joint venture between Petronas and partners Egyptian General Petroleum Corporation, Egyptian Natural Gas Holding Company, BG Group, and Gaz de France.

Key Responsibilities:

Efficiently maintained registration documents, in alignment with organizational policies and updated all records of distributed documents showing revision and dates.

Uploading of documents in Info works, manual loading and bulk loading.

Prepare Outgoing Transmittal to Sub-Con and Client.

Receive/Log/Distribute Contractor and Client’s Correspondence and loading in Info works.

Add/Edit Info works User Account using Debase Management

Prepare Field Material Requisition for office supplies using BPS.

Coordinate with Responsible Engineer with regard to any document issue

Ensures that the incoming and outgoing documents are properly logged and distributed to a responsible person.

Operating office machines such as copier, scanner, wide printer, etc

Retained records of incoming/ outgoing transmittal from the client in the company’s database system and distributed it to the concerned department heads.

Collated and archived all project data including electronic copies and ascertained that they are easily accessible at all times.

Handled the whole gamut of activities pertaining to administration, day to day office activities and operations, maintained records to ensure completeness, accuracy and timeliness.

Administered project document control, design documentation and made sure that files are maintained accurately, including storage of documents.

Performed regular system checks and preventive maintenance to ensure optimum system performance.

Maintained records of electronic files pertaining to projects and made certain that all documents are saved in the latest version and are easily accessible.

Assisted in all project closes out activities and communicated with suppliers and field personnel to resolve daily administrative problems on the project.

Other Professional Experiences:

Mar '02 - Oct '03: Document Controller - Braun’s GMBH & Co KG, Egypt. EDUCATION

SHERIF MAHDY

United Arab Emirates - Abu Dhabi Email: adjxaq@r.postjobfree.com Mobile: +971-*********

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High School – Diploma Egypt 1991

Public Relations –Diploma 2011

Management Skills – Diploma 2011

Other Certificates:

Advanced Education: Computer Courses, the Institute of Telecommunication, 2000

Certified in Maintenance of Copy Machines, Xerox Print & Fax Machines

Certificate of Achievement, Bechtel University

Certificate Bechtel Network Access

Certificate Bechtel personal quality goal

Certificate First Aid

References available on

request

I hereby assure that all the above information given by me is true and fair to my knowledge Hope My Qualification Meet

Your Requirements

Sherif Mahdy

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