Office Engineer
Resume:
SHERIF MAHDY
United Arab Emirates - Abu Dhabi Email: **********@*****.***
Mobile: +971-*********
CAREER OBJECTIVE
An administration professional with an exceptional track record of 18 years in office Administration Logistics Coordinator Site Coordinator Visa Coordinator Public Relations, HR Support, Doc, seeking a challenging position with a dynamic organization to apply accrued expertise in achieving organizational objectives. Position Applying For: Administration Coordinator / Logistic Coordinator / HR Support / Public Relation Office / Site Coordinator / Visa Coordinator / Doc - oil & gas offshore and onshore experience. PERSONAL INFORMATION
Name : Sherif Mahdy
Birth Date : 7 April 1973
Gender : Male
Nationality : Egypt
Residence Location: Abu Dhabi, United Arab Emirates
Marital Status : Married
Languages : English and Arabic
Experience: 18 Years
Visa Status: Residence Visa
Driving License UAE Available
Passport valid until: 31 Dec 2025
Passport Number: A23701473
Phone: +971*********
Email: **********@*****.***
SKILLS
Excellent written and oral and communication skills. (Arabic & English).
Leadership, Team Building, Motivation, Interpersonal and Communication Skills
Excellent typing skills.
Logistics Management
Database Administration
Strong decision maker
Office Management
Executive Support
Excellent in Microsoft Office.
Solid background on UAE rules and regulations.
Excellent knowledge of Department of Development website, Chamber of Commerce website and other related government authorities.
Effective interpersonal skills to successfully work with local government agencies.
Great organizational skills.
Excellent computer skills and IT knowledge on all Government official smart apps, e-dirham, e-Government applications and other Electronic Funds Transfer.
Easily adaptable to organization working culture and can work under pressure.
The ability to think outside the box and challenge assumptions PROFESSIONAL EXPERIENCE
Tecnimont SPA, Abu Dhabi, United Arab Emirates (Projects Owner – ADCO & GASCO & ADGAS) SHERIF MAHDY
United Arab Emirates - Abu Dhabi Email: **********@*****.*** Mobile: +971-*********
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Administration & PRO & HR Support –Abu Dhabi UAE Das Island Project & Habshan 5 Project & Al Dabbiya Project & PP5 Project & KSA Yanbu Project – From Sep 2010 to Nov 2020 Tecnimont SPA, Abu Dhabi, United Arab Emirates September 2010 – Nov 2020 Administration & Public Relation Officer
Key Responsibilities:
submit and ensure the processing of all types of applications and paperwork to the local authorities, including but not limited to visit visas, employment or residence visas, car registrations, Trade License, labor permits, export license, economic license, foreign license, etc.
maintain a database of all employee’s official documents such as passports, emirates id, and residence visas by scanning all documents and directly updating the database when details change.
Facilitate and follow-up cancellation of visas for employees and dependents.
Represent the Company at locations such as the Police Station, Embassies, and Hospitals, Airport, Ministries/Municipalities & other significant departments
Coordinates with Branch office in Abu Dhabi for mobilization of personnel
Serve company employees as per procedures including handling of passports Perform all related Visas & Passport activities.
Send notification to employees on required documents before their visa expires.
Accurately prepare and process required legal documents for government agencies such as Department of Economic Development, Court, Chamber of Commerce, Traffic Department, UAE Armed Forces, Municipality and Civil Defense
Assist the office in determining any issues identified with organization vehicle registration and renewals
Manage the delivery of Government & Regulatory requirements, including Commercial trade licenses, Civil Defense approvals, Chamber of Commerce certificates, Environment & Health Authority Certificates, Local Municipality approvals etc., including responding to emergencies and matters arising after official working hours, and all other coordination requirements with Government & Regulatory entities as required.
Manage the visa checklist as/when the rules on visa/labor changes;
To maintain database of all passports and residence visas by scanning all documents and directly updating the database when details change.
Prepare and submitting documents relating to visas, sponsorship, labor cards, licenses and permits, in Arabic, for submission to the appropriate authorities.
Arrange employment, residence, visit visas and other kind of visas for employees and their family.
Assists the Construction Logistic & Administration Coordinator with the organization of the Site logistics and night transportation;
Arrange travel and accommodation as required
giving on-site petty cash and making payments for all sub contracts on completion of quantity estimation
Barge customs clearance (arrival/departure / DAS Port)
Logistic Materials (as per LPR), material delivery to ADGAS, TCM
Submit all approved time-sheets and expense claims to Finance/HR for processing the Technician's monthly payroll
Arrange Training and PPE as requested by Manager
Maintain all employee archives – hard copy and soft copy- on timely manner
Responsible for maintaining an up-to-date HR database with employee’s key information
Manage ordering of stationary, water, coffee etc.
Prepare minutes of meetings for Project Managers and Functional Leads
Provide administrative support to the Project Secretary and project personnel
Advise company if there are any changes in any governing bodies’ policies and procedures.
Manage the delivery of Government & Regulatory requirements, including Commercial trade licenses, Civil Defense approvals, Chamber of Commerce certificates, Environment & Health Authority Certificates, Local SHERIF MAHDY
United Arab Emirates - Abu Dhabi Email: **********@*****.*** Mobile: +971-*********
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Municipality approvals etc., including responding to emergencies and matters arising after official working hours, and all other coordination requirements with Government & Regulatory entities as required.
Manage files Manpower, Accommodation
Manage Permit Leave/Requesting tickets
Manage Charter booking at Das
Manage New arrivals office support (including issuance of PPE and uniforms)
Arrangement of work place for new arrival (desk/computer/stationeries)
Camp maintenance
Subcontractor support for charter flight and accommodation bookings
Manage Security passes files (expiration and renewal)
Manage Optima cards (expiration and renewal)
Manage Vehicles administration (security pass, green card applications, oil change)
Communications to CNIA – general issues & ADGAS (photo permit)
Issuance of canteen cards
Manage Room clearance in/out
Manage Barge customs clearance (arrival/departure)
Manage Logistic Materials (as per LPR), material delivery to ADGAS, TCM
Equipment rentals for site Construction activities Eastern Bechtel Co Ltd, Abu Dhabi, United Arab Emirates IGD3 February 2006 - August 2010 HR Support / Document Controller (Projects Owner – GASCO ) Key Projects to Credit:
IGD3 - project ranks as the biggest investment ever undertaken in Abu Dhabi's onshore gas sector. The integrated gas recycling programmer will significantly enhance the emirates position in the liquefied petroleum gas (LPG) market, drive new petrochemical development at Ruwais and address falling reservoir pressure in onshore oil fields.
Key Responsibilities:
Managing the relationship between the company and the required governmental authorities, agencies and municipalities.
Submission of correct documentation to the ministry of Manpower for visa applications
Follow-up on Labor Cards, Access Cards, Emirates Identification Cards, residence visa and government health card renewal
Submission of correct documentation to the Ministry of Labor for visa applications
Arrange medical tests, passports, memos, promotional draws and fine resolution.
Handled administrative and operational functions like arranging security passes for visits to sites, maintaining detailed files for existing, new employees in the organization, labor contract and customs clearing documentations.
Eastern Bechtel Co Ltd, Abu Dhabi, United Arab Emirates IGD3 February 2006 - August 2010 Document Controller (Projects Owner – GASCO )
Key Responsibilities:
Prepared and maintained all documents and specifications including registration, filing, and distribution of all externally received and internally generated engineering documents, RFI (Request For information) and FCN
(Field Change Notice) document.
Administered the document life cycle (preparation, approval, publishing, revision, retiring, archival) for all incoming and outgoing documents.
Uploading of documents in Info works, manual loading and bulk loading. SHERIF MAHDY
United Arab Emirates - Abu Dhabi Email: **********@*****.*** Mobile: +971-*********
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Prepare Outgoing Transmittal to Sub-Con and Client.
Receive/Log/Distribute Contractor and Client’s Correspondence and loading in Info works.
Add/Edit Info works User Account using Debase Management
Prepare Field Material Requisition for office supplies using BPS.
Coordinate with Responsible Engineer with regard to any document issue
Ensures that the incoming and outgoing documents are properly logged and distributed to a responsible person.
Operating office machines such as copier, scanner, wide printer, etc.
Managed document processes, to ensure control and availability of documentation to the upper management for smooth execution of all administrative activities of the project.
Organized and maintained all documents through electronic document management system and specifications include uploading / downloading, copying and printing of incoming and outgoing project documents and drawings.
Served as administrative liaison, provided daily administrative inclusive of daily maintenance of office, archiving and filing company documents.
Formatted, distributed and maintained all incoming and outgoing documents for the OGD3 project in alignment with company policies and updated all records of distributed documents showing revision and dates.
International Bechtel Co Ltd, Egypt ELNG Project November 2003 - December 2005 Document Controller
Key Projects to Credit:
The ELNG project comprises of development and operation of an LNG liquefaction plant and a joint venture between Petronas and partners Egyptian General Petroleum Corporation, Egyptian Natural Gas Holding Company, BG Group, and Gaz de France.
Key Responsibilities:
Efficiently maintained registration documents, in alignment with organizational policies and updated all records of distributed documents showing revision and dates.
Uploading of documents in Info works, manual loading and bulk loading.
Prepare Outgoing Transmittal to Sub-Con and Client.
Receive/Log/Distribute Contractor and Client’s Correspondence and loading in Info works.
Add/Edit Info works User Account using Debase Management
Prepare Field Material Requisition for office supplies using BPS.
Coordinate with Responsible Engineer with regard to any document issue
Ensures that the incoming and outgoing documents are properly logged and distributed to a responsible person.
Operating office machines such as copier, scanner, wide printer, etc
Retained records of incoming/ outgoing transmittal from the client in the company’s database system and distributed it to the concerned department heads.
Collated and archived all project data including electronic copies and ascertained that they are easily accessible at all times.
Handled the whole gamut of activities pertaining to administration, day to day office activities and operations, maintained records to ensure completeness, accuracy and timeliness.
Administered project document control, design documentation and made sure that files are maintained accurately, including storage of documents.
Performed regular system checks and preventive maintenance to ensure optimum system performance.
Maintained records of electronic files pertaining to projects and made certain that all documents are saved in the latest version and are easily accessible.
Assisted in all project closes out activities and communicated with suppliers and field personnel to resolve daily administrative problems on the project.
Other Professional Experiences:
Mar '02 - Oct '03: Document Controller - Braun’s GMBH & Co KG, Egypt. EDUCATION
SHERIF MAHDY
United Arab Emirates - Abu Dhabi Email: **********@*****.*** Mobile: +971-*********
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High School – Diploma Egypt 1991
Public Relations –Diploma 2011
Management Skills – Diploma 2011
Other Certificates:
Advanced Education: Computer Courses, the Institute of Telecommunication, 2000
Certified in Maintenance of Copy Machines, Xerox Print & Fax Machines
Certificate of Achievement, Bechtel University
Certificate Bechtel Network Access
Certificate Bechtel personal quality goal
Certificate First Aid
References available on
request
I hereby assure that all the above information given by me is true and fair to my knowledge Hope My Qualification Meet
Your Requirements
Sherif Mahdy
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