Office Manager
Resume:
Hayat Abdul Latif
Document Controller
Qualifications
Bachelor in Commerce
University of Karachi, 2010
Key skills
Aconex, Microsoft Office Word, Excel, PowerPoint,Network + Verbal and Written Communication
Certified First Aid Trainer
Language skills
English & Urdu
Nationality
Pakistani
Years of experience
10
Years with AECOM
2
I have Document Controller with 10 years professional experience in Pakistan & UAE. Fulfilling the assigned responsibilities and performing to uphold the quality and standards, policies of company and project procedures
I am a self-motivated person who can change myself with the changing environment, has ability & skills to works in adverse and pressure & can also guide the Team mates through my knowledge & experience.
I am a hardworking, honest and multi-dimensional person who has the ability & experience to work in the multi culture, extreme pressure & fast paced environment.
Detailed Experience
July 2017 - present
AECOM Middle East Limited, UAE
Document Controller
November 2017 -- Present
Projects: Al Sofouh Mixed Used Development Building (Media City Dubai) (2 Basement + 4 Podium + 43 Floors)
Job Description:
Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.
Type, copy, distribute and file the project correspondence and meeting minutes.
Prepares transmittals for engineering documents and requisitions.
Office administration duties, office furniture, office well-being. Maintenance requests, and materials orders, etc.
Follow-up outstanding correspondence.
Input incoming documents and prepare document transmittals, accurate filing of project correspondence, reports and drawings, maintain and manage existing filing register.
Arranging data backup of all-important files contained in PC at regular intervals.
Follow up and tracking of technical drawings to the respective engineers for their review and comments.
Receive tender documents and material specifications from Client and examine the requirement. Coordinate with Teammate client on clarifications.
Preparing Claim Register for Client to follow up the Claims/Variations from Contractor.
Preparing the Minutes of Meetings. Under the supervision of Project Manager
Projects: TADD (The Address Downtown Dubai)
Job Description:
Follow-up outstanding correspondence.
Type, copy, distribute and file the project correspondence and meeting minutes.
Assist in the preparation of the minutes of meetings with the project managers and directors.
Office administration duties, office furniture, office well-being. Maintenance requests, and materials orders, etc.
Responsible for all manual and electronic documentation work processes and transfers (system of documentation was ACONEX).
Receive tender documents and material specifications from Client and examine the requirement. Coordinate with Teammate client on clarifications.
Preparing Claim Register for Client to follow up the Claims/Variations from Contractor.
Preparing the Minutes of Meetings. Under the supervision of Project Manager
April 2015 – June 2017
Al Tayer Group, Dubai, UAE
Document Controller
Job Description:
Maintained track and supervising all property operations and maintenance;
Listed out the Documents and documenting the project details;
Ensured proper document control support is given to each project;
Prepared all documents based on the quality procedures for internal and external audit. Transmittal of drawings, quality procedures, related documentation to the concerned contractors, departments, vendors and client;
Coordinated all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence;
Controlled of technical engineering documentation hard copy and electronic files in accordance with project file structure;
Prepared of weekly project reports;
Tracked the pending documents through weekly progress reports;
Maintained management’s sheet of project team;
Worked on Document Management system (Aconex).
List of completed Projects:
1.HSBC Bank Abu Dhabi Airport Road Branch Fit out.
2.Agricultural Bank of China Emaar Square Branch Fit out.
3.Schlumberger Officer Fit out (DWTC Dubai)
4.FGB Head Quarter Abu Dhabi Fit out.
5.Coty Onshore & Offshore Office Fit out.
6.Zoom Stores.
7.Oasis Villa. (Palm Jumerirah).
8.Burjuman mall extension and VOX Cinema Fit out.
9.Mall of Emirates Extension and VOX Cinema Fit out.
10.Index Tower Office Fit out.
January 2010 – March 2015
Pakistan Defense Officers Housing Authority, Karachi, Pakistan
Document Controller/Administration
Job Description:
Maintaining track and supervising all property operations and maintenance;
Listing out the Documents and documenting the project details;
Describing and creating the Acknowledge letters for the clients;
Tracking the pending documents through weekly progress reports;
Handled all document processing;
Maintain all type of Administration files;
Respond to all type of telephonic enquiries;
Maintain Record of Enrolled and Discharge Persons.
PERSONAL DETAILS
Date of Birth
March 21, 1988
Gender
Male
Nationality
Pakistan
Visa Status
Residence
UAE Valid Driving License #
3726198
Email Address
*****.*****.**@*****.***
Mobile #
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