Doaa Refaat Saleh

Contact

Address:

*- ***** ********** – New

Cairo.

*-** ** ***** **. Nasr City. 2

*- ***** ***** **

Alexandria.

Phone:

+202 – 010********

+202 -012********

Email:

adjw7n@r.postjobfree.com

Linked IN:

https://www.linkedin.com/in/d

oaa-saleh-86020a8/

Languages

English – C1

French – B1

Date of birth: 9/04/1984.

Marital status: Married.

Summary

An Executive Assistant with more than 10 Yrs. Experience worked in diversified business environment for Multinationals and International Companies. Supported executive managers CEOs, CFOs, PD & Country Managers, currently Project Team Assistant supporting a team of 69 persons, proven Managerial experience with technological abilities (ERP/SAP) (JIRA/SCRUM) Key User, while maintaining high standards and achieving company goals. Aiming to leverage my work experience and abilities into a managerial role. With a Solid Business Management Background. Skill Highlights

Details Oriented

Time Management

Leadership

Project management

Strong decision maker

Complex problem solver

Microsoft Planner

Creative design

Innovative

Service-focused

Business Analysis

ERP/SAP Key User

JIRA/SCRUM Key User

Microsoft Team

Education

Bachelor of Arts: Tourist Guidance (English department) Ain Shams University, July 2005.

Post Graduate Studies

Certified Fundamental Of Business Analysis –. Udemy. August.2020.

Completed Master of International Business Administration MIBA from Eslsca (Ecole Supérieure Libre des Sciences Commerciales Appliquées) From 2009 To 2011.

Certified Professional "Executive Management Diploma" from the American University in Cairo (AUC) 2008.

With grades 87% B+.

Certified "International Trade & Marketing Specialist" USA - AUC.

Work Shop Attended:

Mastering Marketing – Career Development Center (CDC) – Am chamber of Commerce.

Mind Mapping And Memory – TONY BOZAN (guru of MindMapping) AWAKEN THE GIANT within - SOLAIMAN ALALI

Experience

Project Team Assistant – 01/2019 – 07/2020

Siemens Mobility, Egypt

Assisting Commercial Team

• Handling employees expenses (Fuel, travel, entertainment Expenses and reimbursements).

• Processes invoices, records payments, and track employees Expenses.

• Filling, reviewing and getting managers approvals.

• Tracking invoices with the cash room team.

Frequently Support CFO

• Reviewing contracts and translating both English Arabic and vice versa. • Gathering statistical data compiling data.

FAT (Factory Test Trips Arrangements)

Visa Arrangements / application process /Travel insurance/Embassy Letter/ Invitation Letter/ Hotel/ Flight bookings/ following up customer daily allowances. Team Assistant

• Assets Requests (Cars – furniture, etc, Logistics (Flight Hotel) bookings, IT Tickets through ONESRM/Odoo (ERP/SAP) Key User.

Car Arrangements

Coordination of daily trips for site and office.

Managing Time sheets for 10 drivers.

Following up the maintenance for the company cars.

Mobility fleet Arrangements. • Coordination of daily office/site trips. For both (team and client). • Managing Time sheets for 11 drivers. • Following up the maintenance for the company cars. • Arranged GPS Installation for Mo. Cars. • Following up license registration process. • Managing drivers annual / sick leaves for replacement. • Updating information on Car Scheme Eligibility for Project Staff.

Executive Assistant GM – 05/2016 – 12/2018

IMS - INTELLIGENT MICRO SOLUTIONS, Egypt

Assisted GM in day to day activities prepare and edit correspondences, (communications, presentations etc.).

Design and maintain databases updating the company website.

File and retrieve documents and reference materials • Conduct research, collect and analyze data to prepare reports and documents • Manage and maintain executives' schedules, appointments and travel arrangements, logistics and visa issuance. • Arrange and co-ordinate meetings, events and exhibitions. • Record, transcribe and distribute minutes of meetings. • Monitor, screen, respond to and distribute incoming communications • Liaise with internal staff at all levels • interact with external clients • Supervise, coach and train lower level staff. • Recruit needed staff (study positions needed to be filled – define job description – post ads - screen - select - filtration – set interviews appointments till the hiring phase).

Office Manager & Assistant GM – 09/2012 – 12/2014

Golden 5 Tours – One of Kimidar Travel Agencies, Egypt

Assisted GM Organize office operations and procedures. •Control correspondences •Liaise with other agencies, organizations and groups.

Taking meeting minutes and ensuring continuous follow up on actions. •Assign and monitor clerical and secretarial functions. •Recruit and select office staff. •Orient and train employees.

Design filing system, ensure filing system is maintained and up to date. •Logistics: (flight booking, travel insurance, hotel accommodation and visa issuance).

Responsible for the company registration with the International Organizations such as (IATA – UFTA etc.)

Assistant Sales Team & Senior Admin. Assistant – 02/2009 – 09/2012 Siemens Healthcare Diagnostics S.A.E, Egypt

Assisted Middle East CEO during his assistant absence or in her annual leave.

Assisted Egypt & Libya Country Manager frequently. • Successfully ensured that the whole company follows the company's Business Code Of Conduct & Compliance guidelines, and monitored implementation on an annual basis.

As a part of the Operational planning, Handled employees Completion of the recruitment papers as per Egyptian labor laws. • Handled Employees documents preparations for Siemens HR. integration.

Coordinated medical insurance for all employees (Sales & Service)

Acted as the company representative registering and controlling employee's balance of absence

"leave forms".

Coordinated Tenders, sales offers, contracts. • Taking meeting minutes and ensuring continuous follow up on actions. • Liaison between top management and all other departments, making sure that order is being followed and implemented. • Conference & Training coordination.

Travel arrangements; flight booking, travel insurance, hotel accommodation and visa issuance.

Negotiated contracts related to office external services with suppliers and purchase orders.

Handled all Secretarial work. • Ensure filing system is maintained and up to date.

Coordinated work with Siemens branches worldwide. • And anything requested beyond those tasks.

Admin. Assistant for IT Project Manager – 02/2008 – 02/2009 Regional Oil & Gas Technology Transfer. (ROGTTC), Egypt

Coordinated projects business plans, Tenders & Contracts, Participated in Preparation of technical reports for projects. . Recruitment planning. Forming CEO's presentations. Assisted CEO & IT Project Manager.

Assistant Marketing Manager – 07/2007 – 01/2008

Awareness Conference Management Co.

Participated in Marketing Development activities. Coordinated (trainings, conferences & exhibitions)

Handled all administrative work.

Cairo Office Manager– 12/2005 – 05/2007

EL-Dakahlia Factory for Sweets.

Assisted CEO in the day today secretarial activities. Coordinated sales day today visits plan. Responsible for Graphic Designing department on MAC G5, participated in creating all Designs for sweets packaging included (brochures, magazine pages & Shopping paper Bags). Internship - Assistant Tour Operator – 07/2003 – 07/2005 Golden Land Tours

Travelers Itinerary planning. Responsible for making reservations in (Hotels and Nile Cruises).

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