Priscilla Vasquez

CORPUS CHRISTI, TX *****

361-***-****

adjw43@r.postjobfree.com

Special Training:

JD Edwards, ADP System, SharePoint, Coreworx Database, MS- DOS, Oracle SAP/Enterprise One, Citrix payroll, Cognos database, Kronos, Craft Trax/Hiring Database, M-site Database, File Pro-Database, Document Management System, Documentum, Adobe Pro-Reader XI,, Excel, Word, Outlook, Works, Visio, Access, Power Point, Traceability Database, 10 Key Numerical, Bilingual, TWIC Certified.

Education:

University of Incarnate Word-C.C. Center – 2015-2017

(Pursuing education in B.A. in Business Management/Concentration in Project Management)

Del Mar College (35+ College Hours)

High School Graduate

Professional Experience:

Specialist, PSM Document Control

03/2018-Present Buckeye Partners Texas Processing

PSM Document Management

12/2017-3/2018 Aces Staffing (Buckeye Partners Texas Processing)

Document Management

6/2015-12/2017 BMS Project Services (Buckeye Partners Texas Processing)

Work with Director of Technical Services in developments for document management process and functions

Provide document management support to Process Safety Engineer and PSM Compliance Specialist pertaining to MOCs and Projects. To initiate MOC work flows in SP, as well all create electronic\hard copy files of approval and documents for MOC Reviews. To close out completed MOCs and Project work orders pertaining to South Texas District. To ensure all documentations required for MOC are submitted and archived once complete. Provide documented data of open/closed or outstanding documents for MOCs and Contribute data for KPIs to PSM Compliance Specialist, be a part of Process Safety Committee meetings

Responsibility is to maintain and perform internal and self-audits of documentation, via electronic/hard files pertaining to MOCs and projects, to assess gaps in accordance with third parties and OSHA Audits

Collect all capital project completed turn over documents via USB, CDs/Job books. Perform quality assurance on final documentation for accuracy and legibility, upload and archive to Sharepoint.

Maintain, track, and manage completed MOC and Operations final Documentation (PSSRs, SCS, PHAs, Drawings, Testing Data Sheets, Procedures, Training, permits, etc.) via SharePoint and current filing system

Key role in implementing new document and records management system (Adept) for Facility Drawings and Native files

Implement workflows for Engineering project and operational team of drawing check in/out

Coordinate with CAD administrator processes and trainining

Collaborate with SharePoint Web Developer in creating Document Libraries and Meta Data for South Texas District facilities.

Coordinate with departments and implement all migration of Files to new SharePoint environment.

Responsible for cleanup of Drives at BTP using File facets software, in preparation of collection and classification for migration. Assist in creating metadata, and create site specific score cards for new DMS.

Testing of software applications for Document repository system, Sharepoint upgrades, provide feedback and findings before release.

Manage, support, and configure intranet and extranet sites built on Sharepoint for our facility. Provide support to end users South Texas as well as administer sites and sub-sites for Team

To assist in establishing set up of work flows, protocols, and processes to support facility in SP.

May be required to assist in implement document policies, procedures, and peer document control training

Make modifications and upload Operation Procedures to SP after review and approval per Director of Operations

Attend educational collaborate JDE, Sharepoint and Process Safety Management training to enhance skills

Cost Control Analyst Role

06/2015-Present Buckeye Partners Texas Processing

Perform financial and budgetary duties for facility as required

Work with Technical Services team on budget cognos reporting, accruals and reclassify cost from local budgets as required.

Provide cost analysis and forecasting cognos reports for Technical Services budget as needed.

Primarily enter requisitions, work orders and change orders for Technical Services, but not limited to assist Operations, Maintenance and Capital teams as required

Run Oracle Primavera Project Management reports for all South Texas District current AFE data to ensure accuracy for weekly timesheet allocation

Track work orders and Requisitions that have been created for ordering of materials, services and chemicals into JDE database to meet budgets, and for reporting of Change orders when requesting approvals. Receipt materials in JDE

Assist in Upload, index for processing in Open invoice workflow.

Cost tracking of Vendors and Contractors time/materials when reviewing and reconciling invoices. Resolve discrepancies before payment approval for Technical Services.

Use JD Edwards to assist in closing out any Purchase orders and work orders to clear any back log. As needed assist Specialist District Compliance in closing out Preventative Maintenance work orders and tank inspections for BTP.

Document Controller-Information Technology

3/2014-6/2015 Swift Resources- Ingleside Tx. (Chevron-Capital Project at KOS)

Work with Lead Document Controller in ensuring consistency and accuracy of all official documentation being transmitted between contractor and Project team

Assist in transmitting documents to contractors and vendors of any revisions. Handle request for Information, Review, and Construction to be updated in official binders and packages for Project team.

Provide support to Lead Document Controller in maintaining in/out workflow in timely manner

Store, manage and track any changes being made pertaining to the official documentation on Capital Project for auditing purposes.

Provide Support and Process any Turnover documentation provided by contractors.

Quality check all documents for accuracy, including any Isometrics, meeting minutes, contracts, NDE reports and etc. Review For any discrepancies on final documentation submitted, ex: Revised Isometrics, legibility, Titles, page numbering headers/footers. Communicate with Project team on any corrections to be made for issuance.

Create and convert word doc. and excel spreadsheets to pdf files using Adobe Acrobat. Upload and import using coreworx document database and Project Management System

Document Controller

8/2013-12/2013 Mundy Companies-ITAC, Ingleside Tx. (Capital Project at GM)

Perform Quality and assurance on all final documentation of projects. Track all documentation for official turnover to client. Assist Document Control Department client packages/binders with proper documentation pertaining to completion of projects; hydro-test, stress relieving reports and piping/ drawing information.

Verify traceability and piping documents for accurate MTR's, material composite reports, NDE Reports, heat numbers, specifications, Revisions, packing slips and Manifest. Review and update Isometric Drawings to match material, welding and BOM information on cut sheets. Quality checks Drawings for Weld mapping and correct any discrepancies on weld and material information. Audit Turnover Books and any documentation for accuracy and make corrections as needed.

Office Manager

04/2013-8/2013 Mundy Companies-ITAC, Ingleside Tx. (Capital Project at GM)

Supervise billing and payroll department, in meeting Capital Project Budgets and Cost

Assist Human Resources, Employee relations, Assist Implanting jobsite policies and procedures, Report directly to Area Manager

Manage and coordinate multiple projects, including tracking and managing deadlines, assignments across department to provide efficiency

Generate Reports, manage office functions, billing/invoicing, data management, and confidentiality

Coordinate travel arrangements including travel itineraries, agendas, process advances, expense reports, reconcile corporate credit cards monthly report, submission of check requests, etc.

Responsible for department audits on perdiem, direct deposit and personnel files.

Order office supplies and organization materials as needed

Division Office Manager

9/2009-4/2013 Turner-Industries Group LLC, (Fabrication Division) CC. Tx.

Perform Purchasing and Material Control tasks; Generating Requisitions and first hand review for Plant Manager Approval. Open new Purchase Orders for all office supplies, Safety and Fabrication Piping Material. Review and assign correct cost codes, work orders and Job numbers to reflect contract and budgets. Allocate line items on Purchase Orders accordingly with Requisitions. Discuss and resolve any discrepancies with vendor and client Invoices. Log and track documentation such as receivers, BOM, material purchase orders, MTR's, material composite reports, NDE Reports, specifications, Revisions, packing slips and documentation for end of month budget analysis and audit reference.

Submit invoices into P-Vault/AP system for payment processing. Perform daily office tasks and duties as assigned or required such as Filing, recording, maintaining records, posting memos, job postings, and other similar duties. Manage all incoming/outgoing calls, screen and relay messages for Plant Manager. Review and distribute incoming/outgoing mail. Track and ship ups packages for Shipping/Receiving Department

Maintain payroll reports and recaps for budgets, cost control. Track and provide reports to upper management of attendance/ reprimands for employees. Update employee vacation time availability. Provide and engage in enforcing company policies.

Responsible for generating and processing Labor requisition for new hires as requested by management. Enter accurate personal information into Craft Trax system for Personnel department.

Properly Activate/Deactivate all New Hires, Terminations, and all employee data into I-Quest system for payroll/attendance. Update database with employee information for daily reports. Provide and maintain employee badge access to Administration building and jobsite

Communicate and provide tools for Supervisors in completing tasks and special projects in a timely manner to meet deadlines. Maintain an organized work environment. Provide training for new staff members/ answer procedural questions to ensure consistency throughout the Division. Allocate/ Reconcile daily timecards/timesheets for all Fabrication employees and Management, Generate weekly payroll utilizing JD Edwards payroll system

Keep track of all company expenses, log appointments for meetings. Coordinate company luncheons, campaigns and all company travel arrangements.

Generate and reconcile expense weekly reports for payment processing.

Assist Project Manager and Engineering Manager with reviewing documentation of Drawings, Material Take-Off, proposals, and Bid packages on project contracts.

Assist Engineer Manager in second check, verify project specifications and piece marking piping on ISO drawings. Make any corrections on Drawings before releasing to QC department and Fabrication Shop. Copy and distribute any drawing changes and revisions to Shop, Document/ Quality Control department.

Able to review and correct weld mapping information for accuracy of documentation and completion.

Maintain schedule of weekly executive and production meetings for Fabrication Division. Provide material projection and job production reports as needed.

Branch Office Manager

8/2008-09/2009 A & L Sandblasting. CC. Tx. (Construction & T/A Projects)

Maintain confidentiality of high level Documentation for site Projects

Audit company employee files and information for accuracy

Screen new applications and recruit manpower needed on requisitions.

Process new hire packets and drug screening for employees

Schedule jobsite training courses for current and new employees at Safety Council

Request criminal background check on new hires

Issue jobsite referral slips and get badge request forms signed by the client for employees, before reporting to Superintendent on assigned jobsite.

Activate all employee codes and personal data into system for accurate daily manpower reports and budgets

Send out daily reports for manpower on all jobsites

Generate and process daily timesheets and invoices to be signed by contractor and client for billing purposes on Excel spreadsheets

Balance cost control documents with accurate work order numbers, purchase numbers, and Job numbers for monthly billing processing

Allocate and transfer weekly payroll for field team members upon deadlines

Order and receive all office supplies and Proper Protective Material as needed for employees.

Maintain budgets for daily and monthly purchase order numbers assigned per job.

Project Cost Control Analyst-Payroll

9/2007- 8/2008 Brand Energy, C.C., Tx. (Construction & T/A Projects at Citgo)

Review and Quality check Isometric Drawings to assist Jobsite Project Manager

Enter materials in Database, in accordance with isometric drawings for material takeoffs and bid proposals

Generate requisitions and supported Documentation for Materials needed

Process vital Documentation used on jobsite for payroll and turnover on project

Maintain all Forms and documents of employees badge request and timesheet approvals of man hours for the client.

Allocate, reconcile, and submit weekly payroll for up to 250 field employees.

Activate all employee codes and personal data into system for accurate daily manpower reports. Issue all time clock badges for employees. Download/upload the time clock into payroll system.

Issue Jobsite referral slips and refinery gate badge request forms for new hires. Assist Superintendent with all paperwork and data entry.

Balance cost control documents with accurate work order numbers, purchase numbers, and job numbers for monthly billing processing and budgets.

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