CURRICULUM VITAE

Silvia January (Ms) - 731**********

ENSafrica Law Firm,1North Wharf Square, Loop Street, Foreshore CAPE TOWN

8001

Mobile: 078-***-****; 073-***-****; Work Telephone: (021-***-****

Email: adjvyv@r.postjobfree.com

adjvyv@r.postjobfree.com

EMPLOYMENT HISTORY

EMPLOYER : Edward Nathan Sonnenberg (ENSafrica)

Law Firm

POSITION HELD : Office Administration / Logistics

Specialist

YEAR : 26 October 2015 - up to present

KEY AREAS OF RESPONSIBILITIES

. Archiving - Archiving Portfolio Management - closing all the matters

on the Elite before archiving them. Liaising with Metrofile for

collecting and retrieval purposes and storage and ordering

. Updating the report status of all closed and opened matters for

Arching.

. Evaluate records for preservation and retention - some maybe fragile

and need careful handling, repair or conservation.

. Arrange the acquisitions and retrieval of records

. Catalogue collections and manage information and records.

. Liaise with depositors of archives.

. Attend to queries concerning archiving

. Prepare record - keeping system and procedures for archival research

and for retention or destruction of records.

. Managing the destruction project once or twice a year.

. Maintain user-friendly, computer - aided search system.

. Managing all archiving related invoices.

. Managing Fax line

. Courier - Courier Portfolio Management - managing incoming and

outgoing (national & International) mail of the firm.

Supervising two Office Administration Assistant.

EMPLOYER : Edward Nathan Sonnenberg (ENSafrica)

Law Firm

POSITION HELD : Information Specialist

YEAR : 01 September 2015 - 25 October 2015

KEY AREAS OF RESPONSIBILITIES

. Research - conducting queries by searching and avail the information

needed on time. Using different databases such as Windeed, Westlaw,

Lexis Nexis, Juta, PMG, McGregor etc.

. Acquisition - by doing the collection development in doing publication

selection of new and needed publication. Ordering and purchasing of

publications and library materials.

. Cataloguing - cataloguing the bound and unbound journals, law reports

and gazettes by adding the publication to the field accordingly.

Cataloguing of the new books and information pamphlets e.g. by making

a new record for new editions of a publication. In the case of multi

volumes which have different service issues I will have a record for

each volume because the serials database are linked with the

catalogue. Physical processing of the library material by pasting the

barcodes, accession number subject and shelf label, and stamping of

the book.

. Intranet updating Loading the latest judgments and new content pages

of journals and magazines. Searching for new judgments to be loaded on

the bulletin on a daily and weekly basis. Writing a bulletin summary/

abstract. Prepare the bulletin alphabetically on subjects e.g.

Administrative law, Contract etc.

. Maintain loan system - Checking in and out publications using the

Genie system, sending reminders of overdue loans, adding new users on

the system.

. Shelf maintenances - Shelf reading at least once a week to make sure

that all books area arranged accordingly to their subjects and

accession numbers. Keeping the shelf straight and tidy all the times.

EMPLOYER : Department of Justice (Western Cape

High Court)

POSITION HELD : Librarian

YEAR : 01 July 2011 - 30 August 2015

KEY AREAS OF RESPONSIBILITIES

. Managing the library of the court including the 38 judge's chambers,

in terms of making sure that they receive their publications on time

and all the publications are allocated accordingly. Updating their

loose leafs publications and assists the secretaries in keeping the

shelves arranged in order to make retrieval quick and easy when the

judge needs a book or a journal.

. Cataloguing, the library books and the judge's chambers publication

using the manual register and the Inmagic cataloguing system.

Preparing the publications for binding in terms of collecting all

publications on time and taking care of the arrangement as we bind our

publications in bulk.

Maintain a current periodicals electronic register and ensure that all

corrigenda listed in the law reports is correctly carried out as well

as distributing copies of the corrigenda to all relevant personnel

. Acquisition, develop and select the publication by being up to date

with all the new and relevant publication. To keep up with the payment

of invoices so not to be behind with payment. Ensure the renewal of

all annual standing orders is processed on time. Always make sure that

I work according the budget at hand.

. Research in terms of attending to queries (like find act, cases,

articles etc.) Using the databeases like JUTA, Lexis Nexis, SABINET,

Heinonline. SA epubication SAFLII, AUSTLII, INDLII etc.

. Supervising library assistant. Ensuring that the accessioning and

cataloguing of the new publication by the library assistant is correct

and that all registers maintained.

. Responsible for the stocktaking by continuing the process of giving

each publication a unique number, compare the records obtained from

the barcode reader with that of the library software, by means of an

excel spreadsheet.

. Maintain an awareness of any new publications that are relevant to the

court by staying in contact with various publishers and accessing the

latest publication catalogues.

EMPLOYER : Department of Justice (Office of the

Chief State Law

Adviser.

POSITION HELD : Librarian

YEAR : 02 January 2009 - 30 June 2011

KEY AREAS OF RESPONSIBILITIES

. Supervising 5 library assistants

. Responsible for Cataloguing

. Searching using databases like Juta, Lexis Nexis, SA epublications,

HeinOnline, Emerald, SABINET etc.

. Managing the Register of the Office in terms of receiving Opinions,

Agreements Bills were received. Allocation of the work to State Law

Advisers. Sending Acknowledgements to the clients (The government

departments). Keeping track of all the finalised, certified work by

updating the register.

. Reports

.

EMPLOYER : Rhodes University

POSITION HELD : Library Assistant

YEAR : 02 January 2005 - 30 December 2008

KEY AREAS OF RESPONSIBILITIES

. Managing the short loan desk

. Supervising the students assistants

. Doing searches using the databases, Issue In and Out books.

. Managing the library shelves in terms of the books being arranged

accordingly for easy retrieval

. Assisting in other general duties of the Faculty

TERTIARY EDUCATION

INSTITUTION : Port Elizabeth Technikon

QUALIFICATION : National Diploma Library & Information

Studies

YEAR : 2001 - 2004

INSTITUTION : Damelin College

QUALIFICATION : Diploma in Frontline Tourism

YEAR : 1998

SECONDARY EDUCATION

HIGHEST GRADE PASSED : Matric

SCHOOL : KwaMagxaki High School

YEAR : 1992

LANGUAGE PROFICIENCY

English - Excellent

Xhosa - Excellent (Home Language)

Afrikaans - Excellent

COMPETENCIES AND SKILLS

Communication, writing, planning, interpersonal relations skills

REFERENCES

Ms Joseph Machaha

Info hub Information Specialist

Edward Nathan Sonnenbergs (ENS) Law Firm

Cape Town

Tel: 021-***-****

adjvyv@r.postjobfree.com

Miss Shana Medel

Tax Department Assistant

Edward Nathan Sonnenbergs (ENS) Law Firm

Cape Town

Tel: 021-***-****

adjvyv@r.postjobfree.com

Mr Gugulethu Ndenge

Registrar

P O Box 1906

Bellville

7535

Tel: 021-***-****

adjvyv@r.postjobfree.com

ENSafrica

Law Firm

1 North Wharf Square, Loop Street

CAPE TOWN

8001

21 February 2019

University of Cape Town

Private Bag X3

Rondebosch

7701

Re - Application :Librarian : Discovery Services Ref.No.: E19132

I would like to apply for the position of a Libriarian as advertised on

www.uct.ac.za

Currently I am working for ENSafrica law firm as an Office Logistic

Specialist responsible for the Archiving Porforlio of the firm.

Sending off and receiving companies document via different couriers.

I have the ability to use Millenium, inMagic DB/Text cataloguing system

and 3E system and Metrofile archiving system

My duties include billing, closing the matter and archiving them before

they are send for storage. Am also responsible for the retrieving of the

files and office document and collection and destruction of the firm's

documents

I also work as an Information Specialits responsible and managing the

cataloguing, acquisition, binding, updating of loose - leafs and attending

to queries by doing research using databases such as Windeed, McGregor,

Lexis Nexis UK, PMG, Westlaw etc.

I also worked for Western Cape High Court was managing the library in

terms of cataloguing, acquisition supervising, and managing the 37 judge's

chambers. I have worked for Rhodes University Law Library for a period of

five years as assistant librarian responsible for searching, using

databases like Juta, Lexis Nexis, HeinOnline, SAepublications etc. Attend

to enquiries managing the short loan section.

I worked for the Office of the Chief State Law Adviser Cape Town as a

Librarian. There I was responsible for cataloguing and research, managing

the register of the office in terms work received from clients (all the

departments), work allocated to the state law advisers, finalized opinions

and agreements, certified and finalized bills.

I believe I can add value to the position through my years of experience

and genuine enthusiasm for the work, Please contact me should you require

any further information.

Regards

[pic] Silvia January

Office logistic specialist

tel: +27-21-410-****

email:

adjvyv@r.postjobfree.com

offices: ENSafrica

locations

Contact this candidate