PRECIOUS ELICERIO

+971*********

adjvx0@r.postjobfree.com

Able to join immediately

Field of Expertise

Administration UAE Immigration and Labor Specialist (PRO) Office Management Accounts’ Assistance C-Level Executive Personal Assistance Human Resources UAE Work Experience

Executive Assistant / Office Manager Multiple Organizations January 2017 – July 2020 Dubai U.A.E.

• Provides Administration, Accounts’ Assistance, PRO, Office Management, and HR support in each and every company I am currently dealing with.

• Well-trained on JAFZA, TECOM, DIFC, and Dubai Immigration Portals. 1. Visa – New Application, Renewal, Cancellation, Legal Issue 2. License – Trade License New Application, Renewal, Insurance, Land Control and Processing. 3. Free Zone and Dubai Immigration and Labor Contracts and Legal Issues, and many more.

• Providing best Company and Employee Insurance research to obtain best coverage that fits the employees and the company individually and team as a whole.

• Day to day smooth workflow with knowledge on multiple companies inclusive portal systems ex. CRM, AXS.

• Supporting intensively with the company head in the likes of Board Members, CEO, Directors and Managing Directors in whatever they are in need of a Personal Assistant.

• Managing important meetings – Taking minutes, arranging conference calls, conference rooms, and daily micro meet-ups.

• Arranging individual and team’s travel domestic and internationally, that includes personal travels and business travels; with that includes the event management – arranging hotel accommodations, conference halls, etc. Executive Personal Assistant The Ad Kitchen FZ LLC December 2010 – November 2016 Dubai Media City, Dubai, U.A.E. Personal Assistant to the CEO

• Ensure effective system are in place that align to CEO’s diary management, travel bookings, key documents that includes but not limited to Bank Transactions, Out of his Passport capacity - visa requirements, Calendar (Time- Zone sensitive), incoming and outgoing emails when in route and/or between travels, Time sensitive documentations such as Driver’s license, Visas, Passport, Car Registration, etc.

• Build and maintain effective relationship with his family and helper; providing them the same effective support including but not limited to school preparation, driver’s schedule, visa requirements, day-to-day scheduling.

• Prepare correspondence, communications, presentations and other documents required by the CEO.

• Conduct research, assemble and analyze data to prepare daily, weekly and monthly reports. Office Management

• Provide laser sharp effective office management support through operating and maintaining office management data systems, and ensuring the office is fully equipped with the tools it needs to perform.

• Monitor, respond and distribute incoming communications that includes Reception.

• Work closely with the Department Heads (Creative, Client Servicing, Strategy, Social Media, and Finance) to ensure consistent use of business data and accounting system.

• Provide high quality administrative support to the Department Heads in the office and wider team as needed.

• Develop/support creative high quality/high impact company system to function smoothly when it gets implemented and be critical part of the thinking and the execution to make them successful.

• Manage and implement supplier contracts and logistics, identify workloads, manage meeting invites, appoint and liaise with all relevant staff.

• Create and manage streamlined automated processes and answer general inquiries about the company.

• Responsible for the Driver’s schedule on a timely manner. Human Resources

• Review operating practices and implement improvements where necessary.

• Contacting potential candidates for required roles and conducting the first meeting/interview to filter what is best fit for the company environment.

• Intensive bookkeeping pertaining to personal and sensitive data like Passport, Visas, Annual Leave, Sick Leave, Airfare for the employees and their family (Role demands), Insurance coverage, salary caps making sure that all are under UAE Labor Law.

• Annual evaluation of the employees to ensure pleasant working environment, work goals and dreams, potential promotions/demotions.

Accounts’ Assistance

• Reliever for when the Accountant is on leave or unavailable.

• Preparing Invoices, Purchase Orders, Quotations.

• Follow up/Collecting payments.

• Seamlessly preparing Monthly salary reports.

Acting as a full time - PRO of the agency; responsible for processing the legal issues of visas, company leasing and licensing, trained by the government for Labor and UAE immigration services in TECOM Authority. Executive Secretary to the Managing Director Universal System Architects & Technologies December 2006 - November 2010 Jebel Ali Free Zone, Dubai, U.A.E.

• Responsible for providing efficient administrative support and office management to the department, while observing the strict confidential and sensitivity of all data and information.

• Input and Updating the CRM in Dubai, Aleppo, and California Office.

• Directly in contact with Aleppo and California (USAT HQ) in terms of all Administration communications.

• Performing general office duties such as ordering supplies, maintaining records management systems, utility payments, petty cash and basic bookkeeping work.

• Planning, organizing and coordinating diary and meeting including the follow-ups on implementations, decisions, daily correspondence, phone calls, mails & faxes.

• Preparing and drafting all internal and external correspondence (Letters, Memos, Minutes, Reports and Presentations).

• Coordinate business travel that includes Flights, Transfers, accommodations & meetings.

• Liaising with HR and other department heads on general personnel policy matters.

• Supervise and coordinate the activities of staff and review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

• Recruiting and providing training to newly joined staff.

• Following up on payments by sending defaulters letter, invoices and receipts.

• Working hand in hand with finance and legal department.

• Maintaining the Managing Director’s personal Bank Accounts, making sure that the payments are paid on the due date, updating the database of each bank accounts basing on the hard copy bank statements & live online. Marketing Assistant / Office Administrator Blue Sands Trading LLC (HQ) May 2005 - April 2006 Deira, Dubai, U.A.E.

• Reporting directly to the Managing Director for submission of Daily Sales Report.

• Telemarketing and follow up calls to the buyers.

• Responsible for updating Product Information and Database.

• Responsible for generating bar codes in the database.

• Monitoring and coordinating with vendors to expedite the deliveries and follow up of payment for old orders.

• Assisting in linking of Purchase Order to Contract.

• On the basis of requests received from requestors assist with the source for the items required.

• Assist in closing the open purchase orders by coordinating with other departments.

• Responsible for clearing the goods from the import section of the custom.

• Responsible for company’s Bank Account payments / deposits monthly.

• Responsible for creating and sending business documents such as product information and proposals.

• Implement monthly inventory procedures on products; also update on the database.

• Formulate Administrative forms (like: Daily Sales Form, Credit forms, etc.).

• Daily update of Customer Master List for wholesale credits.

• Responsible for making reservations to travel agencies to booked flights for the Managing Director and Associates.

Showroom Sales Executive / Customer Service (2) Blue Sands Trading LLC (Al Khaleej Center) August 2004 - April 2005 Bur Dubai, Dubai, U.A.E.

• Reporting directly to the Sales Manager for submission of Daily Sales Report and Credit Cards Transaction Report.

• Introduce innovative collections and/or newly arrived items and accessories.

• Provides customer service by explaining the product specifications and /or descriptions.

• Product setup and display, sorted according to quality, size and texture.

• Responsible for marking the products using bar coded price tags.

• Responsible for updating Sales information on the system.

• Prepares purchase orders of short stock items: which are sellable. Educational Attainment

Graduated in BS Computer Secretarial Middle School Level

(Business Administration) Salem Middle School

AMA Computer University Virginia Beach, VA. U.S.A. Marikina City, Philippines

High School Level Elementary Level

Salem High School Sta. Rita Elementary School

Virginia Beach, VA. U.S.A. Olongapo City, Philippines Special Certification

Jebel Ali Free Zone First Aid Qualified and TECOM Immigration and Labor Services Trained and Qualified

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