Employee Relations Contact Details

Shikha Mathias Phone: 050*******

adjvjp@r.postjobfree.com

A Graduate in MBA (HR & Finance) with over 7 years of experience

I have a very strong background combined with over 7 years of work experience. My current work allowed me to further develop my Technical & Commercial skills. Throughout my carrier, I have demonstrated for my employers an exceptional facility for meeting organizational objectives and demand. I believe that I could make a significant and valuable contribution in your firm.

SKILLS

LANGUAGES

●Excellent in MS office,Outlook

●AX

●Good Team worker,

●Multitasking

● English

● Hindi

Professional Experience

PROSERV MIDDLE EAST

LOGISTICS CORDINATOR- (MARCH 2018 – TILL DATE)

●Preparing shipping documents and arranging deliveries as per the PO terms and conditions.

●Working closely with shipping companies/shipping agents for clearing the incoming shipments

from Sea Port, Airport or borders. Ensure all the shipments are cleared on time and demurrage

free. (None Sales Related). Includes Temp Import and Export, Makasa

●Applying for the COO documents as per the requirement of the customers.

●Coordinating with customers, sales department, overseas agents, and freight

forwarders; responsible for the customs clearance of documents.

●Work with Freight forwarders to get quotations for shipments. Determine the most efficient

and economical way to ship, and obtain approval before shipping.

●Update shipment information and status (import and export) on our shipment-monitoring sheet.

●Arranging quotes for the packing of the complete goods.

●Coordinating and accompanying with the Quality Department to ensure the quality of the

materials on arrival of the shipment.

●Manage & updating KPI’s with the Line manager

●Maintain Delivery time & Logistics Cost & performance evaluation.

●Applying for Certificate of Origin with the Chamber of Commerce & Industry.

●Review physical stock inventories periodically during the cycle counts.

●Maintaining Customs records for Customs Audits.

●Disposes of expired and waste stock according to the company procedure.

●Arranging for the In Bound and Outbound gate passes for the materials(JAFZA).

●Receiving of the products manually and in the system and coordinates delivery.

●Manages activities throughout the order fulfilment and transportation cycle to make sure

established deadlines are met.

●Plan and manage logistics, the warehouse, transportation, and customer services.

●Communicate with van lines and airlines to ensure prompt pick-up and delivery of shipments.

●Arrange same-day deliveries whenever possible.

●Generating Purchase orders.

●Respond to customer inquiries and refer clients to the appropriate channels.

●Liaise and negotiate with key players such as suppliers, manufacturers, vendors, and

customers.

●Orders supplies to replenish inventory as needed.

AL FUTTAIM COLAS (6 MONTHS TEMPORARY)

ADMINISTRATIVE ASSISTANT— TEMPORARY CONTRACT -AUGUST 2017- JANUARY-2018)

●Greet and welcome visitors to the Offices between ensuring they sign in the visitor’s book and

informing the relevant member of staff of their arrival.

●Monitor and ensure that the reception area is kept tidy and projects a business-like image.

●Keep a record of staff and visitors signing in and out of the building.

●In the event of a fire and/or any other emergency requiring staff to leave the building, to be

responsible for ensuring that the visitors book and staff movement sheets are removed from

reception and taken to the outside meeting point

●Check and sign for deliveries, before informing the relevant member of staff of their arrival.

●Handling the Telephone Bills/ DEWA Bills.

●Issuing Salik Card and managing the Salik Accounts.

●Arranging air tickets, hotel bookings, visit itineraries for management and visitors.

●Preparing Purchase Requisitions for Procurement Department.

●Maintaining and updating the company fleet register, coordinating with workshops/individuals/

PRO’s for registration renewals.

●Administration of petrol cards – issuing new cards, renewals, cancellation of cards, issuing

● with the monthly fuel usage statement to individuals and maintaining a monthly record for

Finance and management.

●Process and deliver internal and external mail daily.

●On receipt of the appropriate request form, book couriers and taxis on behalf of members of staff.

●Collate and update staff lists, overseas offices and contact details regularly.

●Provide office supplies (Stationery & kitchen supplies) for staff and maintain adequate stocks;

task includes ordering new supplies.

●Provide administrative and general support to the Facilities Manager in ensuring compliance with

Health & Safety Regulations.

●Provide logistical support to meetings held in the Board Room, to include preparation of meeting

and conference rooms and assists in arrangements for catering provisions

FORUM ENERGY TECHNOLOGIES – JEBEL ALI – OILFIELDS SUPPLY CENTER

LOGISTICS COORDINATOR (OCTOBER 2015 –June 2017)

●Creation of Purchase Orders.

●Process information into the company’s system (Microsoft Navision) in a timely fashion –

Delivery Note, Goods Receiving Note (DN/GRN)

●Managing and controlling logistics operation- KPI, inventory, transportation, integration of

information & customer requirement.

●Monitoring the Inbound/Outbound status and operation, ensuring on time deliveries.

●Negotiating with Freight Forwarders for the outgoing shipments.

● Maintaining the communication with warehouse staff to ensure proper working order.

●Review bills, invoices.

●Ensure all payments are processed in time.

●Assist customers with inquiries.

●Creating packing lists and updates shipment information in database.

●Organize files both manually and electronically.

●Ensures operation of equipment by completing preventive maintenance requirements; calling for

repairs; maintaining equipment inventories; evaluating new equipment and techniques.

●Update and ensure the accuracy of the organization's databases

●Liaise with sales and service relating to shipping of rental/service assets

●Receiving of items against purchase orders, and moving inventory to storage locations.

●Produce and/or obtain necessary documentation for shipment, like commercial invoice packing

● list, certificate of Origin, bill of entry, bill of exit, transfer of ownership. (CI/PL/COO)

●

AL FUTTAIM TARMAC (3 MONTHS TEMPORARY)

ADMINISTRATIVE RECEPTIONIST—(JULY 2015 – SEPTEMBER 2015)

●Greet and welcome visitors to the Offices between ensuring they sign in the visitor’s book and

informing the relevant member of staff of their arrival.

●Monitor and ensure that the reception area is kept tidy and projects a business-like image.

●Keep a record of staff and visitors signing in and out of the building.

●In the event of a fire and/or any other emergency requiring staff to leave the building, to be

responsible for ensuring that the visitors book and staff movement sheets are removed from

reception and taken to the outside meeting point.

●Check and sign for deliveries, before informing the relevant member of staff of their arrival.

●Process and deliver internal and external mail daily.

●On receipt of the appropriate request form, book couriers and taxis on behalf of members of staff.

●Collate and update staff lists, overseas offices and contact details regularly.

●Provide office supplies (Stationery & kitchen supplies) for staff and maintain adequate stocks;

task includes ordering new supplies.

●Provide administrative and general support to the Facilities Manager in ensuring compliance with

Health & Safety Regulations.

●Provide logistical support to meetings held in the Board Room, to include preparation of meeting

and conference rooms and assists in arrangements for catering provisions

DANZAS AEI LLC

ADMINISTRATOR CUM LOGISTICS COORDINATOR – (JULY 2011- AUG 2013)

●Insuring proper documentation, including transit documents.

●Setup and coordinate meetings and conferences

●Devising and maintaining office systems;

●Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and

filing.

●Maintain hard copy and electronic filing system.

●Handling of the petty cash.

●Managing and maintaining budgets;

●Liaising with staff in other departments and with external contacts

●Ordering and maintaining stationery and equipment supplies

●Sorting and distributing incoming post and organizing and sending outgoing post

●Organizing and storing paperwork, documents and computer-based information

●Raising the PR’s

●Working on ERP- Oracle

●

PACL INDIA LTD

HR ASSISTANT

●Recruiting and staffing logistics.

●Performance management and improvement tracking systems.

●Employee development, and training and recordkeeping.

●Assisting with employee relations.

●Company employee communication.

●Compensation and benefits administration and recordkeeping.

●Employee safety, welfare, wellness, and health reporting and employee services.

●Maintaining employee files and the HR filing system.

●Assisting with the day-to-day efficient operation of the HR office.

Education

SHERWOOD COLLEGE OF MANAGEMENT (AFFLIATED TO UPTU- INDIA)

Masters of Business Administration

●Major: Human Resource

●Minor: Finance

●Graduated with high honors.

Advance Excel Skill.

Valid UAE Driver’s License

Visa Status: Company Sponsorship

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