Keerthana Varadhan

*** ****** ****, **********, *** Jersey-08534 617-***-**** adjv0h@r.postjobfree.com

Overview

Dedicated and focused Executive Assistant & Program Coordinator who excels at prioritizing, organizing, completing multiple tasks simultaneously, and following through to achieve project goals. Customer service and satisfaction is a top priority in all interactions. Expertise in developing and delivering monthly, quarterly, and annual financial statements for management including budget review and management, and purchasing of materials.

Skills

Strong analytical capabilities Minimum instruction required to complete tasks

Excellent written and verbal skills Excellent organizational skills

Collaborates well with others Excellent analytical and management skills

Deadline oriented Proficient at Microsoft Office & QuickBooks

Superior research skills Recently been trained in SAP Concur

QuickBooks, MS Excel

Education

Welingkar Institute of Management Development & Research April 2021

Post Graduate Diploma in Human Resource Management [Pursuing]

Delhi University, Delhi, India June 2002

Bachelor of Commerce and Accounting

Professional Career Development Institute, Norcross, Georgia

Diploma in Banking and Financial Planning April 2007

Six Sigma Certification Training

Completed at American Express Global Service Center Dec 2004

Experience

Program Specialist, The Electrochemical Society Feb 2020- Present

•Responsible for the awarded student and student chapter membership programs, which include:

developing collateral materials, managing student engagement and retention, and increasing

the conversion rate of student members to professional members.

•Responsible for section membership and program development, including section engagement, section member recruitment and retention, collateral development for section programs, including meetings and related budget items.

•Supports and executes education and outreach programs to engage key stakeholders with ECS, including Short Course Education, Professional Development Workshops, Summer Fellowships, Travel Grants, Outstanding Student Chapter Awards, etc.

•Oversee the ECS Jobs Board and associated career development programs.

•Works with available resources to create and distribute applicable brochures, signage, and collateral.

•Researches and identifies potential student chapter program opportunities to pursue and charter; reviews and updates the student chapter profiles within the netForum database, records, and pipeline. Maintain records of all past and current approaches to student chapter development and programs.

•Researches and identifies potential section program opportunities for ECS to pursue; reviews and updates the section profiles within the netForum database, records, and pipeline. Maintains records of all past and current approaches to section development and programs.

•Create and review collateral material for Interface, Meeting Programs, e-news, Weekly Digest and ECS websites, in collaboration with the Directors of Community Engagement, Meetings, and Publications.

•Responsible for section and student chapter updates for the ECS website, publications, and other marketing materials.

•Provides additional support of the Society’s Association Management Software (netFORUM) and uses other specialized software (homegrown, etc.) to manage reports, data, and documents. Develop standard operating procedures (SOPs) accordingly.

Program Coordinator, Hopewell Valley Regional School District June 2016-Feb 2020

•Create, manage, and implement enrichment programs at each of the district’s four elementary schools: enrichment Programs and redesign quarterly.

•Collaborate closely with key school administration personnel and teachers to complement the students' established academic and behavioral goals with enrichment programs.

•Create affordable on-site SAT Prep classes available to all HVRSD High School Students.

•Design, maintain, and update the after-school enrichment website following the District and State regulations. Introduce paperless registrations and online payment methods for the after-school enrichment classes.

•Ensure collecting pertinent data, including student attendance, grades, satisfaction surveys, needs assessments, and parents’ feedback to analyze if the students are benefiting from the program and can accomplish the overarching goals envisioned.

•Supervise vendors, instructors, support staff, and ensure the smooth functioning of the programs.

•Ensure children with special needs are included in the program, are given support, and help to be active participants in the program.

• Provide administrative and logistical support for the vendors and the support staff. Ensuring that they have rosters for each afterschool enrichment program, updating them as needed. Ensure all necessary room request forms and furniture relocation requested have been submitted, approved, and executed.

•Using the school district's procurement software and accounting for all the after-school enrichment programs.

•Evaluate vendor’s policies and procedures, including payment terms, against the terms of the contract with the District to maintain the highest professional and ethical standard.

Executive Assistant (Head of HR) MorphoSys US INC February –July 2019

•MorphoSys US Inc. is a startup pharmaceutical firm and I recently joined their team as an Executive Assistant to Head of HR, CFO of the company and the President of the company

•Set up various accounts for the organization including but not limited to drug screening, office supplies accounts, global business travel accounts.

•Maintaining current HR files and documentation

•In charge of handling all new, hire documentation and on-boarding process including collecting employment documents and tax information and overseeing the completion of compensation and benefit documentation.

•Help in Coordination of company meetings and make travel arrangements for the executives.

•Manage CEO, CFO and other department heads expense reports, calendar.

•In charge of handling their repository to submit all the company’s contracts.

•Recently got trained in SAP Concur.

•Providing Customer service to organization employees as and when needed.

Administrative Assistant-Princeton University(Casual) August 2018-February 2019

•Provide seasonal support at the clinics at University Health Services (i.e. Sports Physicals and cardiac screenings).

•Learnt the Medicat Software- used for the athletic cardiac screening and sports physicals.

•Archiving employee data in the OHM software called the POPES project (under the supervision of Diane Cook –Administrative Coordinator Employee Health and UHS)

•Support includes data entry, quality assurance and flow management.

Team Lead, American Express Global Service Center 2004-2005

·Processing new accounts applications.

·In charge of directly communicating with American Express clients in the USA, I had access to all the classified information required for me to extend a line of credit to all the new and existing customers.

·Detecting any cases of fraud in existing accounts and following all the legal procedures required to resolve the issue.

·Responsible for allocations tasks, mentoring junior members and weekly status reporting.

·In response to my exceptional work ethic, I was given additional duties including collection of weekly data (hours, accounts processed and performance) pertaining to all the members of the group. Which helped in preparing the monthly employee performance report.

·Provides work guidance and training to new employees on Amex methods and practices.

Administrative Assistant, FHM International New Delhi 2001-2004

·Coordinating preparation of reports, analyzing data, and identifying solutions

·Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

·Acted as a liaison and maintain cooperative working relationship with other staff members whose functions impact on assigned responsibilities.

·Maintain workflow by studying methods; implementing cost reductions; and developing reporting procedures.

·Review, proofreads and edits agenda items for board meetings; maintains files for agenda materials; provide information to department heads and managers on pending board matters.

·Maintain the CEO’s calendar; coordinates, arranges and confirms meetings; attend board and other meetings, take notes and transcribe minutes; screen request for appointments.

Volunteer, South Brunswick & Hopewell Valley Public Schools 2011-2018

·Actively involved in helping elementary school kids with Math Challenges, and reading and writing assignments.

·Home room Parent for 2 consecutive years for 2 grades: in charge of organizing all class events for a class of 22 students and their families. My responsibilities also include assigning tasks to other class volunteers and supervising their results.

·Assisted at my kid’s school library every week.

President of the Parent-Teacher’s Organization Stony Brook Elementary School 2016-2018

Co-ordinated in-school and after-school events for fundraising and community-building programs. Facilitated meetings with other PTO volunteers and served as main liaison between parents and school administrative staff.

Recruited volunteers for various events and social projects undertaken by school.

Delegated tasks to volunteers prior to projects and monitored them.

Contact this candidate