Manager Document Control
Resume:
Ma. Grace Eden C. Evangelista
• Overall ** years of experience as Document Controller for various construction company within GCC.
• A fast learner with good planning and implementing the ability to achieve projects, goals, and objectives.
• Capable of doing works simultaneously without pressure and much supervision.
• Result-oriented and self-driven with great initiative to perform the task.
• Take directions and work well with all people at all level.
• Personality fair looking, neat, simple, honest, and hard worker. General Information
• Knowledgeable in Primavera Contract Management (PCM-Document Management System)
• Knowledgeable in DAMAS System Documentation Software Application
• Attended a seminar for Essentials of Document Control Management dated June 27, 2014 (with certificate)
• Attended a seminar in implementing an EDMS dated December 12, 2012 (with certificate) Employment History
Doha – Qatar
• KHAZANAH Trading & Decorations
Secretary cum Document Controller
December 23, 2017 – up to present
Responsibilities:
o Reporting to the Director
o Responsible in preparation of Consolidated Projects Weekly Report. o Coordination of daily update with the Project Managers. o Prepare letters (outgoing/incoming) to the Client and Subcontractors. o Prepare submittals for approval (technical submittal). o Conduct an appointment of interview for the new applicant. o Assist other instructions from Senior Project Manager. o Prepare production request (projects & showrooms) o Assist Senior DC to prepare technical submittals. o Receptionist
• LACASA Architects & Engineering Consultants
Secretary cum Document Controller
March 21, 2016 – December 21, 2017 (Head Office)
Responsibilities:
o Direct reporting to the Head of Supervision.
Ma. Grace Eden C. Evangelista
Mobile No. +974-********
*****.***********@*******.***
Position Desired: Secretary / Document Controller
Strong Points
Ma. Grace Eden C. Evangelista
o Responsible in 13 projects (Supervision consultancy services) o Prepare monthly invoices for supervision consultancy services including overtime invoices. o Prepare variation order for each corresponding project (i.e.: extension of time, etc.) o Follow-up monthly project status report for HOS review for final submission report to CEO. o Receive the Interim Payment Certificate (IPC) from each corresponding project site for HOS review & signature.
o Prepare monthly Financial Report (received payments against issued invoices). o Follow-up Engineering Submittals Logs every week (13 projects). o Ensuring that all documents are maintained with a proper filing system in a sequential number.
o In-charge to check all the monitoring logs from site projects. o Developing, implementing, and maintaining document control procedures. o Filling of incoming and outgoing letter from the client, contractor. o Register all project-related documents.
Assist other tasks:
Front desk – Receptionist
Prepare monthly accounts reports (payroll salary of staff)
• Al Khayyat Contracting & Trading/Urbacon Trading & Contracting Document Controller
Project: Palestinian and Sudanese Schools Abu Hamour June 1, 2014 – March 20, 2016
Responsibilities:
o Responsible of Primavera Contract Management System (PCM) software of Client (Ashghal). o Responsible in all documents in uploading to Primavera (PCM) outgoing/incoming documents.
o Monitoring of Shop Drawing Log, outgoing and incoming from Consultant. o Monitoring of As-Built Drawing Log outgoing and incoming from Consultant. o Prepare weekly summary report of Shop Drawing Status Log o Prepare weekly summary report of Material Status Log o In absence of Senior Document Controller, in-charge of all technical submittal to coordinate from Consultant & Subcon.
o Updating/Uploading the DAMAS software (contractor’s documentation system) o Coordinates proper filing of all documents as per IMS procedure. o Assist other tasks: Update log QAQC documents.
• Al Khayyat Contracting & Trading/Urbacon Trading & Contracting Document Controller
Project: Al Wajba Palace
May 20, 2013 – May 31, 2014
Responsibilities: (Technical Department – May 20, 2013, to March 17, 2014) o Assist Technical Manager
o Prepare copies of distribution to Subcon (hardcopy) o Technical Submittals are being gathered and accurately transmitted to the Subcontractors via-email.
o Ensure all documents are maintained with a proper filing system in sequential number. Responsibilities: (QA-QC Dept. March 18, 2014, to May 31, 2017) o Responsible in all QA-QC Documents.
o Monitoring of Logs.
RTP
Site Quality Report
Non-Conformance Report
Snag list Report
KCT Work Inspection Request (WIR)
Subcontractor WIR
Material Inspection Request
Ma. Grace Eden C. Evangelista
Handling Over Activity
Testing and Commissioning (All Subcons)
• Sharaka Holdings (Mid Contracting Company)
Project Secretary cum Document Controller
Project: Amari Hotel Musheireb
August 17, 2010 – November 15, 2012
Responsibilities:
o Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. o Filing of incoming and outgoing letters from the client, consultant, designer, & subcontractor. o Input document data into the standard register log ensuring that the information is accurate and up to date.
o Maintain updated records of all approved document (technical submittals) o Maintain the files and control logs in sequential as required by the project. o Maintain hardcopy and electronic filing system.
o Follow-up of all pending submittals (awaiting a reply from Consultant and Client). o Receive, direct and relay telephone messages and fax messages. o Assist HR/Administrative clerical support.
o Arrange and confirm appointments of Project Manager. o Coordinate the flow of information report both internal and external. o Prepare/encode correspondence to Client Representative, Consultant and Subcontractors. o In-charge of material submittals in all related document in Technical dept. o Set up and maintain filing systems.
• Baytur Construction Company
Document Controller
Project: Qatar National Convention Centre (Qatar Foundation) November 7, 2007 – August 14, 2010
Responsibilities:
o Archiving of Documents (Hard/Soft Format)
o Filing of incoming and outgoing letters from the client, consultant, designer, & subcontractor. o Register all project-related documents.
o Issuing/Receiving all Project Documents.
o Issuing sequence number internal and external for RFIT/MDS. o Distribute incoming/outgoing letters and transmittals. o Developing, implementing, and maintaining document control procedures, work instruction. o Coordinate and execution of final documentation handover between Contractor & Client. o Maintains records through filing, retrieval, retention, storage, compilation &coding. o Typesroutinecorrespondenceandreportsfromdictationorhandwrittencopyusingpersonal computer.
o Keeping chronological order of running numbers to the following companies. o Open, sorts and screens mail.
o Operates personal computer to access e-mail and other basic office support software. o Completes various request forms for office supplies and equipment as directed. o Ensure project documents are issued in a controlled manner and within agreed time scales. o Handle confidential information.
o Complete assigned duties and responsibilities to the satisfaction of the Office Managers. o Performs other related tasks as may be assigned by the immediate superior from time to time. Ma. Grace Eden C. Evangelista
Philippines
• SANVAR Products Corporation
Senior Recovery Analyst
January 2005 – July 2007
Responsibilities:
o Prepare documents for all outgoing shipment.
o Check all export billing charges.
o Monitor all outgoing shipment.
o Coordinates with the brokers all export transactions. o Prepare the invoice for all outgoing shipment.
o Prepare monthly billing invoice.
o Prepare debit note.
o Prepare all necessary booking to all assigned forwarder and brokers. o Ensures all domestic and export shipments.
o In-charge of keeping all sensitive documents related to production reports if its gain of loss o Preparation of daily percentage report from production to shipment forwarded to the manager. o In-charge in preparation of consolidated reports from other branches o Daily report from production to shipment, monthly reports, quarterly reports, and year- end report.
• SANVAR Products Corporation
Administrative Assistant
August 1998 – December 2004
Responsibilities:
o Establish and maintain a comprehensive filing system for correspondence etc. o In charge of all official correspondence.
o Responsible in preparing all the quotation.
o In-charge of telephone calls /incoming/outgoing/e-mails. o Filing of incoming and outgoing letters from other suppliers. o Typing letters for the manager.
o Making outside calls for the manager.
o Prepare daily production report, sending fax messages and e-mails. o Operates office equipment such as photocopier and fax machine. o Registering of Daily production reports incoming &outgoing in all products. o In charge of issuing new quotation.
o Encode daily timesheet in the payroll register.
o Registering of daily stocks inventory in all products. o Gathering of all documents from other departments (Procurements, Accounting) in preparation of consolidated reports.
o Answering phone calls (suppliers inquires, product related queries and product availability. Personal Data
Nationality: Filipino
Sex: Female
Status: Married Language
Spoken: English/Filipino
Visa Status: Working visa – Transferable/NOC
Contact this candidate