Executive Assistant Office

REKHA R Mobile +91-988******* / 789-***-****

Email: *******.********@*****.***

Objective

Seek the Position of Senior Executive Secretary/Assistant

Summary

Top-notch Executive assistant with ten years of experience coordinating office management and special projects with a high degree of efficiency. Serve as point person for Leadership team, managers, clients, and vendors across the globe to ensure proper lines of communication.

Maintains excellent communication skills, problem resolution abilities, and a high-level of confidentiality.

Professional Experience: 12+ years

Sr. Executive Assistant – Arvind Internet Ltd division of Arvind Ltd – May’15 to present

Executive Assistant – Flipkart Internet Pvt. Ltd – June’14 to May’15

Sr. Executive Assistant – Klaus IT Solutions Pvt. Ltd, deployed at Honeywell Technology Solutions Lab Pvt. Ltd. – September’13 to June’14

Executive Assistant – Kelly services Pvt. Ltd,. deployed at Intel Technology India Pvt. Ltd. (Outsourced through Kelly Services) October’11 to September’13

Executive Assistant – Adecco India pvt.ltd, deployed at Volvo 3P India Ltd. - January’11 to October’11

Departmental Secretary - Infineon Technologies Ltd. – October’09 to January’11

Departmental Secretary – KKK Services, deployed at Robert Bosch Engineering and Business Solutions Ltd. – May’06 to August’09

Office Administrator - OSS Technologies Pvt. Ltd. – June’05 to April’06

Admin Assistant - Welingkar Institute of Management Development & Research – August’04 to June’05

Academic Profile:

Diploma: Secretarial Practice at St.Joseph Institute of Business Administration (2000)

PUC: Hasnath Pre-University College for Women (Bangalore University).

S.S.L.C: Florence English School (Bangalore University).

Software Proficiency

Documentations and Reporting: Microsoft Office

Presentation and Illustrations: PowerPoint

Database and Information Management: MS Excel, SQL Server

Career highlights:

Arvind Internet Ltd. Sr.Executive Assistant May’15 - till date

Sr.Executive Assistant to the CXOs

Manage VP’s calendar, schedule meetings, managing Org charts

Conducting leadership meetings - online meetings, video conference meetings, tracking and following up with leaders on open actions

Preparing discussion points for meeting and share minutes of meetings

Travel arrangements like ticketing, visa, accommodation, taxi etc

Expensing all expenses like travel, medical and tax benefits

Handling Administrative activities of the department

Arranging for Offsite events

Flipkart Internet Pvt. Ltd. Executive Assistant June’14 – May’15

Executive Assistant to the VP IT and 6 Directors

Manage VP’s calendar, schedule meetings, managing Org charts

Conducting leadership meetings - online meetings, video conference meetings, tracking and following up with leaders on open actions

Preparing discussion points for meeting and share minutes of meetings

Travel arrangements like ticketing, visa, accommodation, taxi etc

Expensing all expenses like travel, medical and tax benefits

Handling Administrative activities of the department

Arranging for Offsite events

Honeywell Technology Solutions Lab Pvt. Ltd. Sr. Executive Assistant September’13 – June’14

Executive Assistant to the VP Global and dotted line to 12 Directors

Manage VP’s calendar, schedule global meetings, managing Org charts

Conducting leadership meetings - online meetings, video conference meetings, tracking and following up with leaders on open actions

Preparing discussion points for meeting and share minutes of meetings

Prepare agenda for leadership meetings and Sr. management visit.

Travel arrangements like ticketing, visa, accommodation, taxi etc

Expensing all expenses like travel, medical and tax benefits

Working on tools like SAP, servell, Ibest

Visitor arrangements & Interacting with other departments

Co-ordinating with counterparts and leaders in Beijing, Shanghai, Phoenix, Brno and Rolle for Global meetings and visits

Intel Technology India Pvt. Ltd. Executive Assistant October’11 – September’13

Manage day to day secretarial function to the 3 Program Managers - Calendar Management, scheduling appointments, inventories, receiving, processing & follow up of inquiries, correspondence and documentation, filing etc.,.

Tracking of action items during internal meetings

Schedule to liaise with other functions /departments on behalf of the manager.

Client management, daily interaction with business heads, general office administration, seminars, conference coordination & minutes of the meetings.

Reviewing & prioritizing incoming correspondences, other mails & communication & determining actions required for follow-ups.

Handling of travel - including domestic, International & accommodations (including travel itineraries, visa processing & raising expense reports.

Prepare written /electronic correspondence & logs.

Maintain client and employee databases for mailing & communication purposes.

Working with MIS to generate daily reports/presentations for meetings

Maintaining confidentiality

Request for PO’s and tracking invoices

MIS reporting

Volvo 3P India Ltd. Executive Assistant Jan’11 to Oct’11

Volvo 3P India Ltd., is a business unit responsible for product planning, product development, purchasing and product range management for the four truck companies, UD Trucks, Mack,Renault Trucks and Volvo Trucks within the Volvo Group. Volvo 3P has offices in Allentown, Bangalore, Brisbane, Curitiba, Greensboro, Goteborg, Lyon and Shanghai.

Executive Support:

Secretarial support to Purchasing Director - Assisted all corporate functional departments like sales, finance, IT and Admin / Handled all admin activities for the department including petty cash management

Travel & Logistics Management – Co-ordinating with counterparts in USA, Sweden & China for travel and accommodation arrangements, co-ordinating with travel agents, issuing covering letters and invitation letters for travel, Expats arrangements

Mail & Calendar Management, Organizing Conferences and meetings

Invoices generation and processing in Enterprise Buyer Web Tool

Maintaining confidentiality

MIS reporting – Travel expense reports, MOM’s, Monthly MIS like Sales and purchase report, budget expense reports, Attrition Data for department

Infineon Technologies India. Ltd. Departmental Secretary Oct’09 to Jan’11

Infineon Technologies Limited is a major development center of Infineon’s global R&D network, and plays a vital role in software development and hardware design. They are working in the area of leading-edge and innovative technology development for Automotive Electronics, Mobile Communications and Secured ID & Smartcards.

Assisted 3 Directors of the company

Calendar Management, Organizing Conferences, Meetings

Travel & Logistics Management – Coordination VISA & air tickets coordination, coordination with counterparts at Germany & Singapore

Assist in preparing preliminary Invitations and covering letters for employees’ Visa Application

Handle Operating expenses, Travel expense reports & MIS

Maintain Employee Database

Organizing and handling event management

Interact with Interdisciplinary units for support and admin functions

Substituting Managing Director’s Secretary

Robert Bosch Engineering and Business Solutions Departmental Secretary May’06 to Aug’09

Robert Bosch Engineering and Business Solutions Limited is a subsidiary company of Robert Bosch GmbH at Germany. Bosch is a L5 certified company.

Calendar Management, Organizing Conferences, Meetings

Travel & Logistics Management – VISA & air tickets coordination, Domestic & International Travel, accommodations & transport for guest

Maintaining of Attendance - Department associates and update in SAP

Handling all admin activities – Maintaining stationaries, handling telephonic calls from onsite Engineers & Customers

Assigning new joiners in SAP

Coordinating for departmental activities.

Preparing monthly status reports

Spooling reports from SAP

OSS Technologies Pvt. Ltd. Office Administrator June’05 to April’06

OSS Technologies Pvt. Ltd. (OSS) is an ISO 9001 Information Technology (IT) Infrastructure Consultancy, Integration and Services Company providing solutions to help companies build, secure, and manage their complex Information Technology infrastructures. They are the Service Partners of Hewllet Packard. They are one of the largest Systems Integrators in India, with a track record of successful engagements over the past 8 years. OSS is headquartered in Bangalore and has offices across India.

Administrative activities

Call-Coordination

File maintenance, Employee Profile and database maintenance, Registers and Courier maintenance.

Front-Office.

Doing referral checks of the offered candidates as a HR duty.

Handling Hewlett Packard as Partners.

Coordinating with Clients like Ness Technologies, HP, Attra Infotech, Flextronics,etc.,

Welingkar Institute of Management Development & Research Admin Assistant Aug’04 to June’05

Worked as Admin Assistant, Receptionist cum Telephone Operator.

Handling Entire front office.

Handling Calls, maintaining of files, coordinating events, Book keeping, handling couriers, Stationary, Office upkeep etc,

Couselling regarding the subjects.

Handled Administrative duties

Interpersonal Skills

Proactive and Result oriented

Optimistic, Good Perseverance and Team Work

Multi-linguist

Efficient written and oral communication skills

Time management for meeting schedules and deadlines

Capability to adapt to diverse working areas

Good temperament and self starter/Prioritize multitask effectively

Willingness to learn and experiment things

Personal Details

Date of birth: 27.10.1981

Husband’s Name: J Girish Kumar

Address: #B68, Casa Grand luxus opposite Hebron Enclave, T.C.Palya, Bangalore 560036

Reference: On request

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