Executive Assistant Employee Relations

SANDRA PEARCE

Sammamish, WA ***** 425-***-**** *********@***.***

linkedin.com/in/sandrapearce/

Administrative & Project Professional

An Administrative and Project Professional who streamlines operations activities and project planning to achieve goals. Develops logistical support for projects that exceeds expectations. Asserts exceptional independence and focus to the intelligent management of operations processes. Adept at completing projects on-time and under budget consistently. Delegates tasks and leads project teams to thrive. Recognized for collaboration and partnerships and the ability to build relationships that support objectives. Adept at working remotely through virtual communication to achieve tasks and support organizational development.

SKILLS AND ACCOMPLISHMENTS

COMPLEX ADMINISTRATIVE SUPPORT: Operations Optimization Process Management Contract Management Vendor Management Negotiation Calendar Management Event Management Travel Coordination Budgets & Expenses Meeting Management Policies & Procedures Office Management Data Entry Inquiry Response Data Analysis Information Management Quality Assurance Continuous Improvement Resource Management Confidentiality

PROJECT MANAGEMENT: Planning & Organizing Strategy Development.

Business Acumen Critical Thinking Logistics Project Execution Project Initiation

Risk Management Research Scheduling Prioritization Documentation & Reporting

COMMUNICATION APTITUDE: Active Listening Collaboration

Relationship Management Stakeholder Management Employee Relations Presentations

NOTABLE CAREER ACHIEVEMENTS

ACCOMPLISHMENT 1: Provide policy guidance for the City Arts Program thorough appointment by the City Council as Arts Commissioner at the City of Sammamish.

ACCOMPLISHMENT 2: Streamlined communications to support project implementation and progress via virtual meetings with stakeholders that ensured cross-collaboration at Facebook Research Laboratory.

ACCOMPLISHMENT 3: Recruited and hired over 650 team members for a new global call center situated in Mexico, Canada, and China through collaboration with a vendor at Microsoft.

WORK EXPERIENCE

Arts Commissioner City of Sammamish, Sammamish, WA (NON-PAID) (01/2020)- (Present) Managed up to 4 projects simultaneously with an average budget of $10K+ per project. Supported Arts programs and awareness for the City of Sammamish with a community of 73K citizens. Collaborated with City Council to evaluate the approval projects and budgets through the assessment of artists and creation of proposals.

Project Coordinator II Facebook Research Laboratory, Redmond, WA (CONTRACT) (10/2018)- (10/2019) Supported product development for research projects by liaising between teams to filter communication. Administered and organized research activities by pooling resources to achieve a common goal. Assessed inventory to make supplies necessary for building materials. Implemented projects using internal tools including a tasking system and virtual communication. Assisted with lab builds by assessment of the space, partnership with the information technology team, and facility lab design. Coordinated activities, resources, and information that maintained programs. Documented project plans, issues, and progress for leadership to aid in decision-making.

Executive Assistant Microsoft, Redmond, WA (CONTRACT) (06/2016)- (07/2018) Contributed complex administrative support to 7 executives across 5 global regions onsite 80% of the time, and virtually 20% of the time toward a $125M annual revenue. Managed up to 5 calendars to increase visibility, organization, and productivity for executives. Planned and managed up to 10 events annually with an average budget from $3K to $50K per event and a guest count to 300 people per event. Reported expenses once monthly for a team of 30 employees to stimulate financial reimbursements and keep accounts current.

Project Coordinator Microsoft, Redmond, WA (CONTRACT) (06/2015)- (06/2016) Facilitated vendor contract management for the Enterprise team as a point of contact for 700+ vendors and credentialed accounts. Managed project processes including logistics, on-boarding, termination, and incident resolution. Drove project orchestration while mitigating potential risks daily. Evaluated policies and procedures and workflow to offer recommendations and solutions for improved task management. Created project schedules and tracked project status and changes to communicate updates to multiple teams. Contributed to project meetings by crafting presentations and marketing collateral and coordinated interfaces for all research and development disciplines.

Executive Assistant Microsoft, Redmond, WA (CONTRACT) (06/2010)- (06/2015)

Governed inventory management by ordering supplies to keep resources 100% readily available to all team members. Managed executive calendars and schedules, organized events, and initiated expense reports to stimulate reimbursement. Supported the executive team through various administrative activities and information management.

Additional Experience:

Executive Assistant III, HomeStreet Bank.

Project Coordinator, Fishy Tale.; Project Coordinator II, Port of Seattle.

EDUCATIONAL QUALIFICATIONS & CERTIFICATIONS

Earned 100 credits toward Bachelor of Arts Degree (B.A.), Business Administration

Seattle Pacific University Seattle, WA

Associate of Arts Degree (A.A.), Business Shoreline Community College Shoreline, WA

BOARD MEMBERSHIPS

Board Member Northwest Chorale Seattle, WA

Board Member Gene Juarez Salons & Spas Tacoma, WA

TECHNICAL PROFICIENCIES

Microsoft Office Suite SharePoint Google Docs Google Slides Google Smart Sheets Adobe

Smartsheets

Contact this candidate