Executive Assistant Manager
Resume:
Anduena Muca
Accounting AP Manager, Payroll - Redsky Capital LLC
New York, NY
*****@*****.***
To obtain a challenging position that will allow me to utilize my experiences, skills and education in a position that offers challenge and reward.
Authorized to work in the US for any employer
Work Experience
Accounting AP Manager, Payroll
Redsky Capital LLC
March 2016 to Present
• Receive and sort mail for 17 Entities with 53 corresponding properties, Residential, non residential and in construction projects. Match invoices to proper backup documentation as necessary.
• Get approvals and corresponding written approvals for all invoices, post approved invoices.
• Properly mark each invoice as to date received, date entered, approved and the batch number.
• Process checks weekly that are required to be paid immediately,
• Prepare accounts payable for owners to pick which payables should be paid that month depending on cash flows.
• Process monthly checks and attach to invoices for signature by authorized signatory, maintain historical records by filing documents.
• Open new vendor accounts and assign the correct code as per GL, obtain and enter W9 for annual 1099-Misc. reporting.
• Coding accounts payable invoices into accounting system, filing paid invoices together with check remittance and unpaid invoices awaiting payment
• Provide month-end A/P accruals to manager, AP quarterlies report, journal entries.
• Investigate duplicate invoices and determine if they have been entered in the system.
• Evaluate and reconcile all vendor statements and handle all vendor inquiries, assist with any monthly accounting discrepancies. Ensure that all recurring payments are paid timely, Assist auditors with their annual audits.
• Prepare expense analysis as required. Prepare manual checks, wire transfer if necessary, maintain check log for manual checks.
• Responsible for the day to day administration of payroll processing. Process biweekly and weekly payroll accurately and in timely matter.
• Serve as a first point of contact for clients and answers payroll inquiries and address concerns. Perform daily documentations of client communication
• Reimburse employees by receiving and verifying expense reports and check requests.
• Prepare 1099 for vendor and W2 for employees / E-Filing 1099 to IRS.
• Maintain log of consultant certificate of insurance (COI) and request COI's on new projects Bookkeeper
Dalton Management Company, LLC
July 2011 to March 2016
• Prepare all payables relating to check requests and expense reports to ensure timely payment
• Efficiently process vendor invoices and maintain up to date system.
• Check correct use of GL coding is used.
• Post all batches to account payable ledger prior to payment run.
• Research and resolve problem invoices and vendor inquiries.
• Receive and review purchase orders, check requests, and related documentation for completeness and compliance with financial policies and procedures.
• Select invoices for payment on office policy, generate and disburse checks.
• Maintain vendor files and tenant files to track amounts paid and outstanding payments.
• Keep management informed on due and past due vendor invoices and payments.
• Perform month end closing, Provide AP quarterlies report, journal entries, Bank reconciliation.
• Resolve account discrepancies and disputes with vendors and tenants issuing stop payments and making adjustments.
• Process online transfers and payments, handle cash and deposits using the proper accounting procedures and documentation.
• Establish repayments schedules for late payments by generating notices to delinquent tenants.
• Collect revenue and apply payments against tenant accounts as well as reconciling balances. Executive Assistant - KB Home Improvement
March 2008 to July 2011
Manage capital purchases, direct vendor relations, generate and maintain tracking records.
• Ability to improve, improvise procedures, and meet demanding deadlines.
• In charge of document preparation, confidential file management, mail handling and record maintenance.
• Process timecards and weekly payroll.
• Answering phones, expense reports, data entry, filing, making appointments, faxing, making orders for office supplies, pay bills, keep everything organize, mailing, & general office duties.
• Coordinate with various vendors, including janitors, building management, etc. as needed. Education
Bachelor of Business Administration in Business Administration University of Tirana
Skills
Excel (10+ years), Ms office (10+ years), Outlook (5 years), Powerpoint (3 years), Word (10+ years), Accounts Payable, Accounting, Bookkeeping, General Ledger, Quickbooks, Payroll, Accounts Receivable, Leadership Experience, Yardi
Additional Information
SKILLS:
Yardi Voyager, MS Office (Word, Excel, Outlook, PowerPoint) Home improvement license
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