NABITAKA PROSCOVIA

P.O.Box ****

KAMPALA

Mobile: 071*******, 070*******,

E-Mail address: adjst0@r.postjobfree.com, adjst0@r.postjobfree.com

Career Objective

Being part of a forward thinking, goal-oriented group and to become an accounts specialist in a reputable Organization that utilizes the knowledge and skills I have acquired in addition to offering potential growth and advancement in my career.

Personal Profile

An organized, self motivated team player, able to work under minimum supervision and can make informed and objective decisions. I can work with people of diverse backgrounds and can quickly establish rapport with people of different professional hierarchies dedicated to meeting goals and surpassing set objectives to achieve both Organizational and Personal objectives, using my knowledge, experience and skills

Employment History

July 2020 to Date Administrator Retail and Marketing.

Total Uganda Ltd

Achievements:

I was able to change the documentation and storage system from paper based to E-based on DMS.

Improvement on LPO processing where I restricted expenditure to budget and postings aligned to right cost centres.

Responsibilities:

Raise Purchase Requests, both CAPEX and OPEX, update the Finance, Commercial, Retail and Marketing team on the status of Purchase requests and complete Good Receipt (MIGO).

Development and Maintenance of an E- base Documentation system.

Realigning the LPO postings to correct financial reporting.

Contracts/MLA register follow up and reporting every month. Contracts/MLA register follow up and reporting every month.

Communicate effectively and respond timely to external clients regarding prices and other inquiries.

Ensure statement reconciliations between stations and Territory Executives every month have been done.

September 2018 to July 2020 HR accountant /Relief Tax Accountant

Total Uganda Ltd

Achievements:

We were able to close off the year with all tax related postings made increasing on the accuracy of our reporting.

Great reduction in the supplier related complaints relating old invoice and prompt payment for the incoming invoices.

Responsibilities:

Weekly review of payment proposals by SSC to ensure timely and accurate vendor settlements

Accurate posting of all supplier invoices.

Ensure all VAT and Withholding tax are correctly included on payment

Filing and ensuring that payment is made for both Withholding Tax and VAT.

Carry out postings for the joint venture facility at Ejaf Entebbe.

Review and validate staff expenses (expense sheets, mileage...) for SSC to post

Prepare JVs related to staff (telephone, terminal benefits...) for SSC to post

Accounting for expatriate remuneration, tax obligations and ensuring related vendor reconciliation and timely settlements.

Review and validate SSC reconciliations of staff related control accounts (NSSF, PAYE, Terminal benefits, leave provisions…) to verify balances tally between SAP and HR systems.

Review SSC reconciliations for all staff accounts and ensure they are matched and are up to date.

Issue quarterly circularisation to staff vendors to be signed off and filed with Human Resource.

Monitor the process of recoveries of staff advances/ amounts owed by staff to the company such as Fuel consumption, Airtime bills, Permanent advances not accounted for, taxes on benefits in kind, etc.

Coordinate and ensure the local PACs are prepared and filed accordingly every month.

Ensure conformity of invoice documents (PO, GRN, COC ) and accurate coding of invoices and other accounting documents for submission to SSC via the ticketing tool

Prepare monthly accruals for terminal delivery costs

Monthly analysis of your portfolio of Income Statement GL Accounts for accuracy and correctness.

Participate in month and year end stock taking.

Compliance with ISO procedures

Any other duties allocated by the Chief Accountant

AUGUST 2018 to August 2018- Human Resource Accountant

Total Uganda Ltd

Achievements:

Reconciliation to date of all HR related G/L’s and considerable reduction in staff related complaints concerning their payments and regularisations and thus increasing on reliability of the staff related reports.

Responsibilities:

Post staff expenses sheets for field, travel and mileage claims

Post all JV’S Related to staff for example phone bills, terminal benefits.

Control staff related accounts i.e,NSSF,PAYE,Terminal benefits, Leave payables, Local service tax, union dues, loan accounts and verify that SAP postings tall with HR systems.

Prepare payroll deductions related to staff.

Ensure that taxes are properly applied on all staff benefits and revenues.

Prepare Quarterly Priority Accounting controls related to staff accounts.

Park all the incoming Invoices in SAP.

Prepare a monthly report on parked Documents. Participate in end month stock take.

Report near- misses to reduce on the risk of accidents and injuries.

Keep a proper filing system of all documents handled.

JUNE 2013 to JULY 2018 - Sales Administration Assistant - Finance / Relief Customer accountant.

Total Uganda Ltd

Achievements

Roles:

Creating debit notes for rent, price differences, Atm rent shortdelveries, airtime and royalties.

Creating credit notes for discounts on storage, top service, lubricants, short deliveries and big fuel volumes.

Matching of accounts.

Pricing network, aviation and general trade.

Creation of distances.

Participate in end month stock take.

Report near- misses to reduce on the risk of accidents and injuries.

Keep a proper filing system of all documents handled.

Post debits and credits on customer accounts whenever the customer accountant is not available.

March 2012-May 2013 - Management Trainee-Finance

Total Uganda Ltd

Achievements:

Roles:

Creating debit notes for rent, price differences, ATM rent, short deliveries, airtime and royalties.

Creating credit notes for discounts on storage, top service, lubricants, short deliveries and big fuel volumes.

Matching of accounts.

Creation of prices for network, aviation and general trade.

Creation of distances

Keep a proper filing system of all documents handled.

Report near- misses to reduce on the risk of accidents and injuries.

March 2011 to Feb 2012 - Accounts Assistant

Lincoln logistics ltd

Achievements:

I was able install the updated version of QuickBooks with the IT personnel and reduce on the mispostings in the system by doing regular accounts reconciliations.

Considerable reduction in petty cash reconciliations issues.

Roles:

With the help of Quickbooks,

Prepare financial forecasts and cash flow projections on the basis of the

Existing activities

Payroll updating, timely Salary processing and payment.

Filling monthly VAT, PAYE, WHT and NSSF

Submit expense reports to management.

Preparing quarterly, half yearly and end of year P&L and Balance Sheet.

Keeping up to date with all the suppliers and making payments when they fall due.

Answering audit queries and mandatory inquiries whenever necessary.

Invoicing of the clients in the system.

Receiving payments and issuing out receipts on time.

Credit collection and control.

Control of petty cash and daily reconciliation

Recording of Financial transactions in the system.

Handling staff and client complaints to enable smooth operations.

Monthly reporting of business performance.

Ensure timely and correct posting of all entries.

Contact point for external auditors.

September 2010 to Feb 2011 - Trainee -Finance

Civil Aviation Authority

Achievements.

I was able to put up a prompt filling system where access to all documents became easy for everyone due to the coding.

Roles:

With the help of the SUN,

Coding and entering manual receipts.

Invoicing and billing.

Printing statements and their reconciliation

Debt collection

Keep a proper filing system of all documents handled.

Positions of other Leadership

Position

Organisation

Achievement

Team building committee member 2017

Total Uganda limited

We were able to come up with activities that kept the staff engaged throughout the year hence increase in bonding and teamwork in the company.

Audit committee member 2019

Total Uganda limited

Developed a committee that made auditors more friendly to work with hence creating an atmosphere of openness.

Academic Qualification

ACCA

Professional level

Awarded January 2017

ACCA

Advanced Diploma in accounting and business

Awarded December 2016

Bachelors Degree in Business Studies

Graduated 2011

Kyambogo University

Uganda Advanced Certificate of Education

2005 - 2006

Makerere College School

Uganda Certificate of Education

Mengo Senior Secondary

2001 – 2004

Other certificates and trainings

Certificate

Date issued.

Certificate in Oil and gas (Exploration to Distribution)

9/05/2016

Certificate in Computer Application

10/08/2007

Trainings

Light Vehicle driving

08/11/2016

Digital knowledge in Most popular uses and technologies

08/07/2016

Innovating in the digital world

09/12/2015

Developing competition law reflexes

15/12/2015

Preventing corruption season two

15/12/2015

Fraud Awareness

11/06/2015

Preventing corruption season one

05/03/2012

Trainings attended.

Sales persuasion and customer mastery.

Fire fighting.

Health and Safety.

Interversity Leadership summit

Software Knowledge

SAP

Quick books

Asycuda world

Sun system

Personal Interests

Gardening.

Reading short stories, listening to music and watching movies.

Tailoring and design.

Referees:

1. Ms Edith Kanjogera

Former Budgeting and Reporting Manager

Total Uganda

Mobile 075*-******

C/o Total Uganda

Eigth Street Industrial Area

P.O.Box 3079 Kampala Uganda

2. Mrs Jocelyn Nabatta

Card Manager

Total Uganda

Mobile 077*******

C/o Total Uganda

Eigth Street Industrial Area

P.O.Box 3079 Kampala Uganda

3. Mrs.Prossie Namaganda

SFS manager

Total Uganda

Mobiele 075*******

C/o Total Uganda

Eigth Street Industrial Area

P.O.Box 3079 Kampala Uganda

Certification

I Nabitaka Proscovia declare that that information given above is true and to the best of my knowledge.

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