CV. Fatima Ibrahim. Nov. ****

CV. Fatima Ibrahim. Nov. 2020 Page 1

Name: Fatima Ali Mahmoud Ibrahim

Personal Information:

Nationality Egyptian/Indian

Marital Status Married

Driving License Saudi Arabia/Egypt / India

Address

Currently: AlHada Apartments, behind Marriott Courtyard, Jeddah Road, Riyadh, KSA.

Permanent: Faysaliyah District, off Tahliyah Street, Jeddah, KSA. Mobile No.

+966*********

E-Mail address

adjsdf@r.postjobfree.com

@FatimaMann

http://sa.linkedin.com/pub/fatima-ibrahim/17/544/5a7/ WORK EXPERIENCE:

03 November 2019- 07

November 2020

PROGRAM ASSISTANT (FPDS), CANADIAN EMBASSY,

RIYADH.

Job Description

Provides support in the organization of program events and visits

Assists in the planning, scheduling and implementation of section meetings and events.

Assists in making travel arrangements for members of section

Assists with processing of program invoices, financial records and budgets, correspondence and mailings.

Assists in the organization of local public diplomacy events or outreach activity initiated/supported by the Embassy;

As needed, locates and extracts information from a number of sources for use in answering inquiries and /or for incorporation into responses to requests for information or background materials;

Provides media and public affairs support

Maintains a stock of promotional items, manages the registry for these items and replenishes stock through orders from Canada as required.

Assists FPDS information and liaison officer with the maintenance and updating of mission online resources, including internet site and any official social media tools.

Researches/ obtains information from Government, business CV. Fatima Ibrahim. Nov. 2020

CV. Fatima Ibrahim. Nov. 2020 Page 2

officials and publications in order to effectively respond to client demands;

Assists in the maintenance of a comprehensive contact database.

Provides administrative support and manages information for the program.

Translates documents as required

Creating documentation as required, including diplomatic correspondence, and replies to requests through letters, faxes and e-mail with clients internally and externally;

Liaises with ABDBI Defense Attaché office (which is responsible for GCC) and relevant government authorities to organize over flight clearances almost on daily basis.

Extracts and summarizes pertinent information for completion and dissemination of standard reports;

Assists with the arrangements of relevant meetings as requested by FPDS section;

Provides advice and guidance regarding routine matters, escalating the more complex queries as appropriate.

Collates information for review and engaging in research retrieving high quality information required to deliver client solutions.

Assists with arrangements of relevant meetings as requested by FPDS Program Manager or Political Officers.

Works with FPDS section to maintain as organized and up-to-date contacts management database.

In the absence of the FPDS information and liaison officer, acts as her back-up and undertakes related duties;

In the absence of the common services logistics and protocol officer, acts as his back-up and undertakes related duties; 01 March 2009 -31 October

2019

SOCIAL SECRETARY /OFFICE MANAGER AT THE

SOUTH AFRICAN CONSULATE, JEDDAH, SAUDI ARABIA

Job Description

Organizing and coordinating office operation and procedures in order to ensure organizational effectiveness and efficiency.

Arrange appointments and schedules

Travel and accommodation arrangements.

Ensure documents storage and retrieval

draft and type Official correspondence

Update and maintain Contact lists

Receive and distribute Mail

maintain and manage Telephone calls

Ensure that the Consul General’s personal affairs are cared for.

Assist in the planning, organizing, preparing and arranging of events / delegations

Dealing with telephone enquiries, mail, invitations, letters and CV. Fatima Ibrahim. Nov. 2020

CV. Fatima Ibrahim. Nov. 2020 Page 3

requests, including occasional after hours calls.

Liaising with Government Organizations and the Private Offices of the prominent Western Region business

community to promote a good relationship and ensure desired access.

Organization of CG’s (and the wider Consulate’s) representational entertainment, including dinners, events and receptions.

Providing wider support to Consulate colleagues, as appropriate.

Plan and manage protocol aspects of official events hosted by the CG, the Deputy Chief of Mission, or other Consulate Officers, which includes but not limited to:

Prepare guest lists and invitations for events, ensures that they are properly deliver and verify acceptances/regrets.

Coordinate events with CG’s residential staff for formal lunches and dinners, produces seating charts, place cards, and table arrangements, which include center pieces.

Meet and greet guests at official events and monitors events to ensure it follows proper protocol.

Responsible for maintaining CG’s contact database.

In coordination with Consulate officials, develop and maintain contact lists and guest lists for receptions, lunches, dinners, and other representational activities.

Ensure that the data is accurate.

Participate in meetings, conferences and social functions to aid on matters of protocol.

Maintain and update biographic profiles.

Keep a calendar of events of interest for Consulate personnel of special events in Western Region.

Provide translations (Arabic-English, English-Arabic) of protocol-related materials.

Receive CG’s visitors as directed.

Report Directly to the Consul General

Provide ad hoc or relief duties as assigned and determined by HOM and management (i.e. Visa and Consular section relief duty/ Translator/Receptionist/Telephone operator/Admin Assistant)

01 October 2011 -30 May

2012

ADMINISTRATIVE SECRETARY AT THE SOUTH

AFRICAN CONSULATE, JEDDAH, KSA.

Job Description

Oversee all aspects of general office coordination.

Maintain office calendar to coordinate work flow and meetings.

Maintain confidentiality in all aspects of client, staff and Mission information.

Interact with clients, Government officials, vendors and visitors.

Liaise with relevant Ministries, Government departments and CV. Fatima Ibrahim. Nov. 2020

CV. Fatima Ibrahim. Nov. 2020 Page 4

International staff members on matters relating to Residence, Work Permits, Entry Visas to and outside Saudi Arabia, other diplomatic issues and processes, as well as preparing notes and correspondence requesting for the issuance of the above mentioned documents addressed to the concerned authorities.

Building diplomatic and protocol networks for the Mission

Liaising with relevant authorities on issues related to use of the Airport VIP Lounge

Liaising with the Office of the Consul Administration and external sources to process shipping documents pertaining to international procurement and assist the Administration to obtain customs clearance and necessary exemptions from the relevant Ministry

Assisting the Administration to ensure road worthiness/ maintenance of official vehicles and Asset insurance.

Assisting the Administration with operational duties

Managing documentation in the Administration office

Assisting the Administration with certain Human Resource responsibilities

May conduct research, compile data and prepare papers for consideration and presentation to the CSM, staff and Head of Mission

Set up and coordinate meetings and conferences.

Attend Management, committee meetings or other meetings as requested in order to record minutes.

Compile, transcribe and distribute minutes of meetings.

Make travel arrangements for staff, and Managers.

Collect and maintain inventory of office equipment and supplies.

Arrange for the repair and maintenance of office equipment.

Assist in special events, such as National Day Celebration activities and Women’s International Day, etc.

Assist with overall maintenance of the Mission and its offices.

Other duties as assigned by Head of Administration. 01 Dec. 2007 – 28 Feb. 2009 TRANSLATOR / BILINGUAL SECRETARY/ OFFICE COORDINATOR

HAFIZ HOLDING JEDDAH, SAUDI ARABIA

Job Description

Carry out all translation duties and maintain translation operations, but not limited to:

Contacting clients & receiving translation files.

Maintain and update clients’ records

Organize office operations and procedures

Contact other language translators & maintain their upgraded database.

Prepare job offers, employment contract, employment CV. Fatima Ibrahim. Nov. 2020

CV. Fatima Ibrahim. Nov. 2020 Page 5

terminations,

Maintain effective selection process of translators

Maintain good relation with translators network

Organize meetings and appointments with clients;

Reporting to the Chief Executive Officer

Performing other duties that may be assigned from time to time.

March 2006 to 30 Nov. 2007 ADMINISTRATIVE OFFICER

PEARL OF THE ORIENT INTERNATIONAL SCHOOL, JEDDAH,

SAUDI ARABIA

Job Description Represent the School Directress to the organizations and parents

Responsible for the overall office work flow. Oversees all corporate Human Resources functions

Plan, direct and evaluate all functions of all departments; consult with subordinate managers regarding activities and operations of their levels

Develop and implement School policies, procedures, rules and work standard.

Plan, organize, assign and evaluate the work of teachers and staff; provide guidance for subordinates and administrative staff;

Coordinate with the product suppliers (machines and school equipment) for orders and the delivery of the same.

Maintain; organize all administrative activities, office management flows.

Perform personnel system maintenance, data inputs, translation from Arabic to English & vice versa.

June. 2003 to June 2005 ARABIC TEACHER & BILINGUAL SECRETARY INTERNATIONAL PHILIPPINE SCHOOL, JEDDAH, SAUDI

ARABIA (FORMERLY: PHILIPPINE CONSULATE SCHOOL IN

JEDDAH)

Job Description

Carry out all teaching tasks of Arabic Language & Islamic Culture (High School Department)

Liaise with the Saudi Ministry of Education Officials;

Attends the meetings between the school & the Saudi Ministry of Education Officials to render the required interpretation & translation;

Report to the School Principal/Director

Act as an official Translator.

Assist the Principal with the day-to-day activities with regard to the communication with the Ministry of Education.

Prepare and send routine correspondence and notices to external clients.

Performing other duties that may be assigned from time to time. 01 Oct. 2002 – 31 March

2003

BILINGUAL SECRETARY & ASSISTANT TRANSLATOR

TAIPEI ECONOMIC & CULTURAL REPRESENTATIVE

OFFICE, RIYADH, SAUDI ARABIA

CV. Fatima Ibrahim. Nov. 2020

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SKILLS:

Computer Literate (operate all windows programs); Internet Applications; Good communication Skills; friendly & can adjust to multicultural environments.

Hard worker, problem solver, good leadership; can work independently & under pressure, able to travel if needed & resourceful.

LANGUAGES :

Arabic (Mother Tongue)

English – Excellent (spoken & Written);

Tagalog (Basic communication)

Hindi (Basic communication)

EDUCATIONAL ATTAINMENT:

University Bachelor of Commerce

Cairo University, Egypt

Business Administration Department

1993

Graduated

High School Secondary School Diploma,

Philippine School in Jeddah

SY 1983

Graduated

Job Description

Perform all translation duties, including the translation of the Quarterly Magazine (Taiwan Today)

Providing full service to the Press Counselor, including the following: Drafting / typing correspondence, reports, contracts, etc.,

maintain filing system including scanning of documents, sending and receiving faxes/letters, receiving and screening incoming calls;

Photocopying, binding personnel paperwork; Log all the work done on daily basis

Performing other duties that may be assigned from time to time, i.e. Flight booking, hotel reservations, etc.

01 Oct 1989 – Sep.2002

ARABIC & ISLAMIC CULTURE TEACHER

(IN ADDITION TO TRANSLATION DUTIES (ARABIC TO

ENGLISH & VICE VERSA)

Various Schools (International Philippine School in Jeddah; Al- Hekma International School; Jeddah Reef International School and Beautat Jeddah International School)

Job Description Performing all teaching duties, which include:

Preparing lesson plans

Preparing Examination materials

Correct & evaluate exams

Prepare grading sheets & ranking of students

Organize contests & quizzes function

Communicate with parents

CV. Fatima Ibrahim. Nov. 2020

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TRAINING AND DIPLOMAS:

E+ (windows, word, excel, Dos,

power point & internet explorer)

Data Pro Institute, Bombay, India. 1997

Obtained the required training for

Diploma in Translation

Ground Work in written Translation

American University, Cairo

1999

Certification/ Microsoft Word YAT Institute Cairo, Egypt. 2002 Certification/Computer maintenance American International Center Cairo, Egypt. 2002 Certification/internet Explorer &

web

New Horizons Institute, Jeddah 2002

Certificate in photoshop, Microsoft

Word and Front page

New Horizons Institute, Jeddah 2002

Seminar on Accounting for

Non-Accountants

International Philippine School

Jeddah, K.S.A.

2005

REFERENCES:

Name Position Email / Phone No. Location

Sergeant Tanya Roth

Defence Attaché Assistant

Embassy of Canada in the

United Arab Emirates

Canadian Armed Forces

adjsdf@r.postjobfree.com

Tel: +971-**-***-****

Cell No. +971-**-***-****

Embassy of Canada in the

United Arab Emirates

MS. Noha Yassine

Officer, Executive

Services

adjsdf@r.postjobfree.com

Corporate Planning, Reporting

and Risk Management Bureau,

Global Affairs, Canada

Ottawa, Canada.

Mr. Shoayb Casoo Director

Central Europe, Nordic &

Baltic Countries.

adjsdf@r.postjobfree.com

Cell No. +278********

Department of International

Relations and Cooperation

(DIRCO), South Africa.

Mr. Riyadh Haffejee Director adjsdf@r.postjobfree.com Cell No. +277********

Department of International

Relations and Cooperation

(DIRCO), South Africa.

Mr. Johnny

Demetroudes

Consul: Administration &

Consular

adjsdf@r.postjobfree.com

Cell No. +966*********

South African Consulate

General, Jeddah, KSA.

Dr. Omar Zuhair

Hafiz

CEO & Owner: Dr. Omar

Zuhair Hafiz Translation

Office, a Certified member

of: www.proz.com

adjsdf@r.postjobfree.com

Cell No. +966*********

Dr. Omar Zuhair Hafiz

Translation Office. Jeddah,

Saudi Arabia.

Mr. Carlos L. de

Leon

Academic Director adjsdf@r.postjobfree.com

Cell No. +966*********

Durrat AlSharq International

School (Formerly: Pearl of The

Orient International School)

Jeddah, KSA.

Contact this candidate