Office Social Media
Resume:
CV. Fatima Ibrahim. Nov. ****
CV. Fatima Ibrahim. Nov. 2020 Page 1
Name: Fatima Ali Mahmoud Ibrahim
Personal Information:
Nationality Egyptian/Indian
Marital Status Married
Driving License Saudi Arabia/Egypt / India
Address
Currently: AlHada Apartments, behind Marriott Courtyard, Jeddah Road, Riyadh, KSA.
Permanent: Faysaliyah District, off Tahliyah Street, Jeddah, KSA. Mobile No.
E-Mail address
***********@*******.***
@FatimaMann
http://sa.linkedin.com/pub/fatima-ibrahim/17/544/5a7/ WORK EXPERIENCE:
03 November 2019- 07
November 2020
PROGRAM ASSISTANT (FPDS), CANADIAN EMBASSY,
RIYADH.
Job Description
Provides support in the organization of program events and visits
Assists in the planning, scheduling and implementation of section meetings and events.
Assists in making travel arrangements for members of section
Assists with processing of program invoices, financial records and budgets, correspondence and mailings.
Assists in the organization of local public diplomacy events or outreach activity initiated/supported by the Embassy;
As needed, locates and extracts information from a number of sources for use in answering inquiries and /or for incorporation into responses to requests for information or background materials;
Provides media and public affairs support
Maintains a stock of promotional items, manages the registry for these items and replenishes stock through orders from Canada as required.
Assists FPDS information and liaison officer with the maintenance and updating of mission online resources, including internet site and any official social media tools.
Researches/ obtains information from Government, business CV. Fatima Ibrahim. Nov. 2020
CV. Fatima Ibrahim. Nov. 2020 Page 2
officials and publications in order to effectively respond to client demands;
Assists in the maintenance of a comprehensive contact database.
Provides administrative support and manages information for the program.
Translates documents as required
Creating documentation as required, including diplomatic correspondence, and replies to requests through letters, faxes and e-mail with clients internally and externally;
Liaises with ABDBI Defense Attaché office (which is responsible for GCC) and relevant government authorities to organize over flight clearances almost on daily basis.
Extracts and summarizes pertinent information for completion and dissemination of standard reports;
Assists with the arrangements of relevant meetings as requested by FPDS section;
Provides advice and guidance regarding routine matters, escalating the more complex queries as appropriate.
Collates information for review and engaging in research retrieving high quality information required to deliver client solutions.
Assists with arrangements of relevant meetings as requested by FPDS Program Manager or Political Officers.
Works with FPDS section to maintain as organized and up-to-date contacts management database.
In the absence of the FPDS information and liaison officer, acts as her back-up and undertakes related duties;
In the absence of the common services logistics and protocol officer, acts as his back-up and undertakes related duties; 01 March 2009 -31 October
2019
SOCIAL SECRETARY /OFFICE MANAGER AT THE
SOUTH AFRICAN CONSULATE, JEDDAH, SAUDI ARABIA
Job Description
Organizing and coordinating office operation and procedures in order to ensure organizational effectiveness and efficiency.
Arrange appointments and schedules
Travel and accommodation arrangements.
Ensure documents storage and retrieval
draft and type Official correspondence
Update and maintain Contact lists
Receive and distribute Mail
maintain and manage Telephone calls
Ensure that the Consul General’s personal affairs are cared for.
Assist in the planning, organizing, preparing and arranging of events / delegations
Dealing with telephone enquiries, mail, invitations, letters and CV. Fatima Ibrahim. Nov. 2020
CV. Fatima Ibrahim. Nov. 2020 Page 3
requests, including occasional after hours calls.
Liaising with Government Organizations and the Private Offices of the prominent Western Region business
community to promote a good relationship and ensure desired access.
Organization of CG’s (and the wider Consulate’s) representational entertainment, including dinners, events and receptions.
Providing wider support to Consulate colleagues, as appropriate.
Plan and manage protocol aspects of official events hosted by the CG, the Deputy Chief of Mission, or other Consulate Officers, which includes but not limited to:
Prepare guest lists and invitations for events, ensures that they are properly deliver and verify acceptances/regrets.
Coordinate events with CG’s residential staff for formal lunches and dinners, produces seating charts, place cards, and table arrangements, which include center pieces.
Meet and greet guests at official events and monitors events to ensure it follows proper protocol.
Responsible for maintaining CG’s contact database.
In coordination with Consulate officials, develop and maintain contact lists and guest lists for receptions, lunches, dinners, and other representational activities.
Ensure that the data is accurate.
Participate in meetings, conferences and social functions to aid on matters of protocol.
Maintain and update biographic profiles.
Keep a calendar of events of interest for Consulate personnel of special events in Western Region.
Provide translations (Arabic-English, English-Arabic) of protocol-related materials.
Receive CG’s visitors as directed.
Report Directly to the Consul General
Provide ad hoc or relief duties as assigned and determined by HOM and management (i.e. Visa and Consular section relief duty/ Translator/Receptionist/Telephone operator/Admin Assistant)
01 October 2011 -30 May
2012
ADMINISTRATIVE SECRETARY AT THE SOUTH
AFRICAN CONSULATE, JEDDAH, KSA.
Job Description
Oversee all aspects of general office coordination.
Maintain office calendar to coordinate work flow and meetings.
Maintain confidentiality in all aspects of client, staff and Mission information.
Interact with clients, Government officials, vendors and visitors.
Liaise with relevant Ministries, Government departments and CV. Fatima Ibrahim. Nov. 2020
CV. Fatima Ibrahim. Nov. 2020 Page 4
International staff members on matters relating to Residence, Work Permits, Entry Visas to and outside Saudi Arabia, other diplomatic issues and processes, as well as preparing notes and correspondence requesting for the issuance of the above mentioned documents addressed to the concerned authorities.
Building diplomatic and protocol networks for the Mission
Liaising with relevant authorities on issues related to use of the Airport VIP Lounge
Liaising with the Office of the Consul Administration and external sources to process shipping documents pertaining to international procurement and assist the Administration to obtain customs clearance and necessary exemptions from the relevant Ministry
Assisting the Administration to ensure road worthiness/ maintenance of official vehicles and Asset insurance.
Assisting the Administration with operational duties
Managing documentation in the Administration office
Assisting the Administration with certain Human Resource responsibilities
May conduct research, compile data and prepare papers for consideration and presentation to the CSM, staff and Head of Mission
Set up and coordinate meetings and conferences.
Attend Management, committee meetings or other meetings as requested in order to record minutes.
Compile, transcribe and distribute minutes of meetings.
Make travel arrangements for staff, and Managers.
Collect and maintain inventory of office equipment and supplies.
Arrange for the repair and maintenance of office equipment.
Assist in special events, such as National Day Celebration activities and Women’s International Day, etc.
Assist with overall maintenance of the Mission and its offices.
Other duties as assigned by Head of Administration. 01 Dec. 2007 – 28 Feb. 2009 TRANSLATOR / BILINGUAL SECRETARY/ OFFICE COORDINATOR
HAFIZ HOLDING JEDDAH, SAUDI ARABIA
Job Description
Carry out all translation duties and maintain translation operations, but not limited to:
Contacting clients & receiving translation files.
Maintain and update clients’ records
Organize office operations and procedures
Contact other language translators & maintain their upgraded database.
Prepare job offers, employment contract, employment CV. Fatima Ibrahim. Nov. 2020
CV. Fatima Ibrahim. Nov. 2020 Page 5
terminations,
Maintain effective selection process of translators
Maintain good relation with translators network
Organize meetings and appointments with clients;
Reporting to the Chief Executive Officer
Performing other duties that may be assigned from time to time.
March 2006 to 30 Nov. 2007 ADMINISTRATIVE OFFICER
PEARL OF THE ORIENT INTERNATIONAL SCHOOL, JEDDAH,
SAUDI ARABIA
Job Description Represent the School Directress to the organizations and parents
Responsible for the overall office work flow. Oversees all corporate Human Resources functions
Plan, direct and evaluate all functions of all departments; consult with subordinate managers regarding activities and operations of their levels
Develop and implement School policies, procedures, rules and work standard.
Plan, organize, assign and evaluate the work of teachers and staff; provide guidance for subordinates and administrative staff;
Coordinate with the product suppliers (machines and school equipment) for orders and the delivery of the same.
Maintain; organize all administrative activities, office management flows.
Perform personnel system maintenance, data inputs, translation from Arabic to English & vice versa.
June. 2003 to June 2005 ARABIC TEACHER & BILINGUAL SECRETARY INTERNATIONAL PHILIPPINE SCHOOL, JEDDAH, SAUDI
ARABIA (FORMERLY: PHILIPPINE CONSULATE SCHOOL IN
JEDDAH)
Job Description
Carry out all teaching tasks of Arabic Language & Islamic Culture (High School Department)
Liaise with the Saudi Ministry of Education Officials;
Attends the meetings between the school & the Saudi Ministry of Education Officials to render the required interpretation & translation;
Report to the School Principal/Director
Act as an official Translator.
Assist the Principal with the day-to-day activities with regard to the communication with the Ministry of Education.
Prepare and send routine correspondence and notices to external clients.
Performing other duties that may be assigned from time to time. 01 Oct. 2002 – 31 March
2003
BILINGUAL SECRETARY & ASSISTANT TRANSLATOR
TAIPEI ECONOMIC & CULTURAL REPRESENTATIVE
OFFICE, RIYADH, SAUDI ARABIA
CV. Fatima Ibrahim. Nov. 2020
CV. Fatima Ibrahim. Nov. 2020 Page 6
SKILLS:
Computer Literate (operate all windows programs); Internet Applications; Good communication Skills; friendly & can adjust to multicultural environments.
Hard worker, problem solver, good leadership; can work independently & under pressure, able to travel if needed & resourceful.
LANGUAGES :
Arabic (Mother Tongue)
English – Excellent (spoken & Written);
Tagalog (Basic communication)
Hindi (Basic communication)
EDUCATIONAL ATTAINMENT:
University Bachelor of Commerce
Cairo University, Egypt
Business Administration Department
1993
Graduated
High School Secondary School Diploma,
Philippine School in Jeddah
SY 1983
Graduated
Job Description
Perform all translation duties, including the translation of the Quarterly Magazine (Taiwan Today)
Providing full service to the Press Counselor, including the following: Drafting / typing correspondence, reports, contracts, etc.,
maintain filing system including scanning of documents, sending and receiving faxes/letters, receiving and screening incoming calls;
Photocopying, binding personnel paperwork; Log all the work done on daily basis
Performing other duties that may be assigned from time to time, i.e. Flight booking, hotel reservations, etc.
01 Oct 1989 – Sep.2002
ARABIC & ISLAMIC CULTURE TEACHER
(IN ADDITION TO TRANSLATION DUTIES (ARABIC TO
ENGLISH & VICE VERSA)
Various Schools (International Philippine School in Jeddah; Al- Hekma International School; Jeddah Reef International School and Beautat Jeddah International School)
Job Description Performing all teaching duties, which include:
Preparing lesson plans
Preparing Examination materials
Correct & evaluate exams
Prepare grading sheets & ranking of students
Organize contests & quizzes function
Communicate with parents
CV. Fatima Ibrahim. Nov. 2020
CV. Fatima Ibrahim. Nov. 2020 Page 7
TRAINING AND DIPLOMAS:
E+ (windows, word, excel, Dos,
power point & internet explorer)
Data Pro Institute, Bombay, India. 1997
Obtained the required training for
Diploma in Translation
Ground Work in written Translation
American University, Cairo
1999
Certification/ Microsoft Word YAT Institute Cairo, Egypt. 2002 Certification/Computer maintenance American International Center Cairo, Egypt. 2002 Certification/internet Explorer &
web
New Horizons Institute, Jeddah 2002
Certificate in photoshop, Microsoft
Word and Front page
New Horizons Institute, Jeddah 2002
Seminar on Accounting for
Non-Accountants
International Philippine School
Jeddah, K.S.A.
2005
REFERENCES:
Name Position Email / Phone No. Location
Sergeant Tanya Roth
Defence Attaché Assistant
Embassy of Canada in the
United Arab Emirates
Canadian Armed Forces
*****.****@*************.**.**
Tel: +971-**-***-****
Cell No. +971-**-***-****
Embassy of Canada in the
United Arab Emirates
MS. Noha Yassine
Officer, Executive
Services
****.*******@*************.**.**
Corporate Planning, Reporting
and Risk Management Bureau,
Global Affairs, Canada
Ottawa, Canada.
Mr. Shoayb Casoo Director
Central Europe, Nordic &
Baltic Countries.
******@*****.***.**
Cell No. +278********
Department of International
Relations and Cooperation
(DIRCO), South Africa.
Mr. Riyadh Haffejee Director *********@*****.***.** Cell No. +277********
Department of International
Relations and Cooperation
(DIRCO), South Africa.
Mr. Johnny
Demetroudes
Consul: Administration &
Consular
************@*****.***.**
Cell No. +966*********
South African Consulate
General, Jeddah, KSA.
Dr. Omar Zuhair
Hafiz
CEO & Owner: Dr. Omar
Zuhair Hafiz Translation
Office, a Certified member
of: www.proz.com
*.*****@************.***
Cell No. +966*********
Dr. Omar Zuhair Hafiz
Translation Office. Jeddah,
Saudi Arabia.
Mr. Carlos L. de
Leon
Academic Director ************@*****.**
Cell No. +966*********
Durrat AlSharq International
School (Formerly: Pearl of The
Orient International School)
Jeddah, KSA.
Contact this candidate