Document Control Project
Resume:
CURRICULUM VITAE
Gopakumar Menon
FLAT 509, AL AREEN BUILDING,
AL GHUWAIR, SHARJAH, UAE
*********@*****.***
050-******* / 06-5626739
CAREER OBJECTIVE
Organized and responsible individual with good communication skills and ensure the effective running of the day-to-day activities and compliance with the quality management.
CAREER SUMMARY:
Total 14 years of experience in Documentation Process of reputed Oil & Gas Company.
Fully aware of the Documentation process of Engineering, Procurement and Construction activities involved in Oil & Gas Projects.
Clients – QP, KPO, TURKMEN GAS, ARAMCO, THAI OIL etc. SKILLS
Capable of handling documentation system as per Project requirements
Petrocept Document Control (DC)
EDMS systems - Documentum, Webtop, Page.
File transfer system like E-room, FTP etc.,
Administrative jobs involved in the Projects
Microsoft Office
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CAREER HISTORY:
PETROFAC INTERNATIONAL LIMITED, SHARJAH (JULY 01 2005 JUNE 30 2020) Project wise Details
Project : Thai Oil Clean Fuel Project
(A Petrofac/Saipem/Samsung Joint-Venture Project)
Client : Thai Oil
Position : Senior Document Controller
Period : April 2019 till June 2020
Project Value : 3.6 Billion US Dollars
Focal point for all client Correspondence and Transmittals.
Daily activities include coordinating document control activities for the Clean Fuel Project Team in Sharjah, Mumbai Office & Delhi Office.
Provide clarifications to the project team and JV Partners on project related and contract related queries on daily basis.
Preparation and systematic distribution of transmittals for all Engineering Correspondence documents like Technical Queries, Tag and Data request, Vendor deviation requests and Procurement related Pre-qualification documents of all JV partners on the project.
Focal point for using PRODOC (Client Doc System) and PAGE (SAIPEM EDMS) to upload and download documents.
Guided the IT department to customize the in-house document control software taking into consideration the requirements of the project as well as contractual obligations.
Developed, and implemented the project distribution matrix in conjunction with the project team and client.
Critical inputs into several document control related project procedures including Drawing/Document numbering procedures.
Developed and implemented a systematic filing and archiving system. Project : Fadhili Gas Plant Sulphur Recovery Facilities (JI-2032) Client : Saudi Aramco
Position : Senior Document Controller
Period : January 2016 till March 2019
Project Value : 1.7 Billion US Dollars
Focal point for all client Correspondence and Transmittals.
Critical inputs into several document control related project procedures like Vendor Document Procedure / Document numbering procedures. Page 3 of 6
Daily activities include coordinating document control activities for the Fadhili Gas Project Team in Sharjah, Mumbai and Delhi Offices.
General checking (Document number, templates, revision & status of issue) of all deliverables, according to project procedures, in addition to preparing ‘Transmittals’.
Focal point for using Petrocept DC to upload and download documents.
Distribution of Client responses to concerned Discipline Team as per Distribution Matrix.
Provide clarifications to the project team on project related and contract related queries.
Processing of Procurement related documents like Award recommendation, Purchase Orders after assigning numbers as per system and forward to Client.
Maintain and update TDR database.
Requested IT to add / delete the templates on Petrocept DC.
Developed and implemented a systematic filing and archiving system. Project : South Yoloten Gas Field Development Project, Turkmenistan Client : Turkmen Gas
Position : Senior Document Controller cum Lead Vendor DC Period : June 2010 till December 2015
Project Value : 3.8 Billion US Dollars
Lead Document controller for Vendor Documentation (VDR), managed 5-6 document controllers.
Preparation of Vendor Exception reports and Pending Document Submission reports to Project Management on weekly basis.
Fully involved in uploading all documents for Client and Vendors through FTP.
Critical inputs into several document control related project procedures like Vendor Document Procedure / Document numbering procedures.
Daily activities include coordinating document control activities for the South Yoloten Gas field Development Project Team, Sharjah and Mumbai Office
General checking (Document number, templates, revision & status of issue) of all deliverables, according to project procedures, in addition to preparing ‘Transmittals’.
Focal point for using Documentum based Webtop and E-room for uploading and downloading Documents.
Distribution of Client responses to concerned Discipline Team as per Distribution Matrix.
Preparation of Shipping Invoices and compilation of supporting documents for Delivery Certificate (Invoicing).
Preparation and compilation of ITB (Subcontract Documents) corrections rectify and resubmit for Final approval.
Maintain and update VDR and TDR database.
Requested IT to add / delete the templates on Petrocept DC to suite Client and Project requirements.
Preparation and compilation of Manufacturing Record Books and submit to Client. If there are any corrections, rectify and resubmit for Final approval.
Successfully completed and handled Internal and client audit.
Developed and implemented a systematic filing and archiving system.
Successfully completed 100 % documentation and Project Close-out. Page 4 of 6
Project : 4th Stabilisation and Sweetening Train Project, Kazakhstan Client : Karachagnak Petroleum
Position : Document Controller
Period : August 2007 to May 2010
Project Value : 700 Million US Dollars
Processing of Vendor Documentation (VDR)
Preparation of Vendor Exception reports and Pending Document Submission reports to Project Management on weekly basis.
Fully involved in uploading and downloading all documents for Client and Vendors on FTP.
Daily activities include coordinating document control activities for the Karachaganak Project Team in Sharjah and Mumbai Office
General checking (Document number, templates, revision & status of issue) of all deliverables, according to project procedures, in addition to preparing ‘Transmittals’.
Focal point for using Documentum based Webtop to upload and download documents.
Distribution of Client responses to concerned Discipline Team as per Distribution Matrix.
Preparation and compilation of Manufacturing Record Books and submit to Client. If there are any corrections, rectify and resubmit for Final approval.
Completed Internal and External Audit.
Successfully completed 100 % documentation and Project Close-out. Project : RAG and Flare Mitigation Integrated Project, Doha, Qatar Client : Qatar Petroleum
Position : Documentation Clerk
Period : July 2005 to March 2007
Project Value : 180 Million US Dollars
Preparation and compilation of Project Handover Dossiers like Mechanical Completion, Pre-Commissioning and Commissioning Dossiers.
Preparation and compilation of Piping Test Packs.
Scanning and copying documents as per requirement of Site Engineers.
Interaction with Client for approval of documents for Dossiers.
Administrative Jobs like Issue of Mess Coupons and assisted the Project Accountant in distribution of Cash Advance amount to the employers.
Secretarial works in absence of Project Secretary. Page 5 of 6
MICO-BOSCH WAREHOUSE, BANGALORE, INDIA
Designation Systems-In-charge and Administrative Assistant Period August 1998 to June 2005
Job Description
Day to Day invoicing, Preparation of Packing Slips, Receipt and Dispatch of Company products. Delivery of confidential Documents to Sales Office / Head office. Other miscellaneous administrative works.
RELIANCE COMPUTERS (P) LTD, BANGALORE, INDIA
Designation Office Assistant cum EDP Supervisor
Period April 1997 to August 1998
Job Description
Day to Day Administrative works like Petty cash handling, Students registration, procuring student brochures etc., Supervision of Data Entry Operators working on
Government Projects like Data Entry of Board exam mark sheet entries, Census applications and CET application. Receipt and delivery of above documents to respective Government departments.
INDOCO REMEDIES LTD, BANGALORE, INDIA
Designation Personal Assistant to the Divisional Manager Period July 1995 to April 1997
Job Description
Day to Day Administrative works like Letter typing, Ledger Entries, Filing of Medical Representative Reports. Sending monthly reports to Head Office. Arranging
Meetings, hotel room bookings, appointments of the Divisional Manager. Assisted in Invoicing, Receipt and delivery of Medicinal goods.
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ACADEMIC QUALIFICATIONS
Bachelor of Business Administration (Sales & Marketing) (1996-2000 - Correspondence), BANGALORE UNIVERSITY
Job Oriented Diploma in Computer Techniques. (1993- 1995) PERSONAL DETAILS
Nationality: Indian
Date of Birth: 06/06/1976
Marital Status: Married
Passport Details: T-3947853 valid till 02-04-2029
Professional Affiliation: Nil
Languages Spoken: English, Hindi, Malayalam, Tamil, Kannada. Languages Writing: English, Hindi, Kannada
Visa Status: Employment (Transferrable)
Permanent Address: SREEKRUPA, ELEDATH HOUSE,
TRIPRAYAR, POST VALAPAD,
THRISSUR – 680567
KERALA, INDIA.
I hereby declare all the above information above is true to my knowledge. Yours faithfully,
Gopakumar Menon
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