Summary of Experience

Over ten years of experience within Oil and Gas administration

Experienced in coordinating, planning and supporting daily operation and administration functions

Experienced within SAP, Oracle, Sharepoint and other programs

Professional Experience

Invoicing Clerk

Robertson Bright INC.

Oct 2016 to Feb 2017

Responsible for outstanding invoices for 2015

Assistant to the Project Director

AMEC Foster Wheeler

April 2006 to September 2015

Calgary, AB

Maintained and updated Project Information such as close-out reports, action logs, presentations and confidential letters to and from the client

Maintained and updated Project Information such as close-out reports, action logs, presentations and confidential letters to and from the client

Created and maintained spreadsheets

Calendar management for the Project Director and the PMT

Booked and attended meetings for the PMT, taking into account multiple locations, frequent changes and other reprioritizations; ensuring all changes are seamlessly integrated

Created and distributed weekly and monthly reports

Coordinated incoming and outgoing approvals for the Project Director

Coordinated the on-boarding of new employees

Handled confidential and time sensitive information to and from the client such as resumes and rates.

Gatekeeper of the Organizational Charts which included updating and distribution

Booked and approved all off-site meetings and catering

Supervised and mentored the administrative team, which included cross training, approval of time sheets, overtime, catering invoices, and schedules

Process and Approve vendor invoices

Chaired the monthly Administration meetings

Coordinated and approved all team buildings within the Project

Ordered and approved all supplies which included cell phones, blackberries and business cards

Travel coordinator which included international, site visits and mobilizations to site

Liaison with the Corporate head office to ensure all personnel traveling followed policies and procedures

Responsible for the budget and planning of CLIENT/AMEC yearly team events

Prepared and processed time sheets, OT requests and Expense reports for the PMT

Gatekeeper for the PMT SharePoint page which included updating action logs, minutes and vacation schedules

Participated in monthly hazard hunts as part of the PMT

Maintained confidential files and records pertaining to the PMT

Assisted when required training other administrative staff on other projects through AMEC’s HR Director

Developed and updated the administration manual on procedures and processes as directed by the client

Facilitated office moves and assigning offices

Sr. Project Administrator Shell Waterton Optimization Project

Jacobs Canada Inc.

Dec 2003 to April 2006

Calgary, AB

Organized and booked meetings and all catering needs

Produced and updated all the specifications

Attended and recorded minutes at all the Project meetings

Ordered all the supplies

Facilitated office moves with the IT and head office

Supported the client when needed

Compiled and issued weekly and monthly reports

Calendar management for the Project Manager

Maintained the files

Processed time sheets and expense reports

Organized team buildings

Travel Coordinator

Sr. Project Administrator EnCana Foster Creek Project

SNC Lavalin

Sept 1999 to Dec 2003

Calgary, AB

Responsible for setting up and maintaining project filing

Attended meetings and recorded and issued the minutes and action items in a timely fashion

Supported and worked closely with the EnCana Project Manager

Compiled and issued weekly and monthly reports

Ordered supplies

Travel coordinator

Facilitated office moves

Calendar managements

Booked team buildings

Processed time sheets, OT requests and expense reports

CORE COMPETENCIES

Adaptability

Accountability

Analytical Thinking

Prioritizing

Organizational

Self-Motivation

Goal Setting

Delegation/Outsourcing

Stress Management

Communication

Planning/Scheduling

Problem Solving

Leadership

Teamwork

Time Management

Budgets/Costs and Expenses

Travel Coordination

Event Planning/Team Building

COMPUTER SKILLS

Microsoft Word/Excel/Access/PowerPoint

SharePoint

SAP

Oracle

Convero

JPI Database

Adobe

Visio

Outlook

Simply Accounting

QuickBooks

COURSES TAKEN

Simply Accounting

Quick Books

Budgets/Manhours

Internet Management

Leadership/Management

HSSE MSDS

Construction Safety Training System (CSTS)

Systems Applications and Products (SAP)

Level C CPR and AED Protocol First Aid

VOLUNTEER WORK

Was an active member on the AMEC Social Committee as the event planner

Coordinator for the AMEC Blood Donation

Organized and led the yearly United Way activities

AWARDS:

October 2011

Exceptional Dedication

For exceptional dedication in providing all new hires on the Project with all the required tools/information required to be a part of the team on an on-going basis

October 2012

Outstanding Performance

For exceptional performance, dedication, patience in ensuring all personnel travelling received their itineraries well in advance; with constant changes in schedules ensuring all changes were warranted and approved while always considering costly fees to the project . Always made herself available after hours when personnel was traveling if they had any issues/concerns and assuring all personnel were in accordance with AMECs policies and procedures

October 2013

Outstanding Performance on a On-going Basis

For an outstanding dedication, positive attitude, and willingness to help where ever needed. For adapting to the many different roles, positions and responsibilities assigned and the desire to see not just herself succeed but all personnel on the team. Going beyond her normal duties on a on-going basis.

October 2014

Outstanding Performance

For outstanding dedication, and extraordinary contributions in planning/organizing and attending the Client/AMEC family fun days each year and always ensuring all personnel attending were supplied with all they needed for each and every event which included events at the Zoo, Science Centre, Heritage Park, and our on-site Stampede lunches. Was given a very tight budget by the client and managed the costs so effectively and efficiently managed to save the client a substantial amount two years in a row

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