PERSONAL DETAILS

Driving license: Yes Nationality: Kenyan Languages: English

Swahilii

AREAS OF EXPERTISE

Administration Secretarial duties Document management

IT skills

Event management

Diary management

Martin Oscar Mugambi Njeru

P.O.BOX 703**-*****

NAIROBI, KENYA

Phone +254***-******

E-mail adjqmx@r.postjobfree.com / adjqmx@r.postjobfree.com

PERSONAL SUMMARY

A highly motivated confident individual with exceptional multi -tasking and organizational skills. I exhibit confidentiality, discretion, tact, diplomacy and professionalism when dealing with directors / senior managers. I possess a proven ability to help executives make the best use of their time by dealing with their secretarial / administrative tasks and bridging departments. Over 10 year’s vast administrative work experience.

WORK EXPERIENCE

1.Afrika Nasaha Productions

Administration & Communication Officer March 2015 – April 2020

Duties;

Drafting & development of internal & external communications.

Assisting and supporting front desk management in handling visitors and clients.

Assisting & supporting financial department in preparation of budget, reports and statements.

Overseeing event setup and management. Preparing, attending meetings and events.

Preparing material for publishing (mailings, announcements and brochures).

Editorial responsibility for the organization’s website, and other corporate communication tools / Social media / Bulk SMS

Managing the ANP corporate identity and taking local responsibility for the ANP brand

Engaging in promotion campaigns and marketing.

Covering full spectrum of administrative duties, executive support, office management, customer care, document preparation, meeting coordination and project / program support.

Team leader, transport and logistics coordinator for delegations visiting Tanzania, Kampala and Rwanda.

Communicating with people outside the organization, representing the organization

to customers, the public, government, and other external sources in person, in writing, or by telephone or electronically.

PERSONAL SKILLS

2. Flamingo Tiles Kenya Ltd

Personal Assistant to the Director

2012 - March 2015

Organizing

Confident and Professional manner

Excellent memory

Remain calm under

Pressure

Exceptional multi-tasking

Worked in a fast paced environment, giving full administrative and secretarial support to the Director. Involved in staff induction and monitoring, benefits, management of data and Health & Safety issues.

Duties:

Provided general secretarial / administration support to The Director & senior managers

Organized external/internal meetings attending them and taking minutes. Liaising with other staff regulatory authorities, suppliers and clients etc.

Responsibly answered & screened telephone calls & face to face enquiries.

Made appointments and arranged travel and accommodation.

Maintained highly confidential files and information.

Raising Directors expense claims and organized reimbursement.

Maintained and enhanced the working environment of the department. Carried out routine administrative duties like photocopying and filing etc.

Drafted acknowledgement letters, personal correspondence and presentations.

Dealing with incoming emails, faxes and post.

Overseeing preparation of facilities for meetings.

Promoted professional image of the company.

Responsible for stationery acquisition including periodicals and subscriptions.

NATURAL ATTRIBUTES

Interpersonal Communication Organization and planning Eye-for-detail

Results Driven

Analytical Capacity

3. Africa Mental Health Foundation

Administrative / Projects Assistant 2009 – 2012

Performed and assisted in administrative activities of the office; retrieving, integrating and dissemination of information to employees and clients.

Planned and scheduled meetings, appointments, organizing and maintaining/archiving of paper work / the soft copies of the same.

Typing correspondence, reports and other documents. Maintaining office files, taking minutes during meetings ordering and maintaining office stationery inventory.

Balanced accounts and updating computerized records.

Preparation of quarterly project account reports.

Prepared/edited medical publications / documents and PowerPoint presentations, recording; concepts being prepared, protocols being prepared and submitted for funding. Liaising with project coordinators and preparing workshop materials / translating and organizing research questionnaires and materials for field trips.

Assisted in preparation of donor proposals.

Monitored and updated the website and handled use of fax machines, photocopiers, scanners, videoconferencing, telephone system, computer, office software, etc. efficiently. Coordinated repair / maintenance of office equipment’s, overseeing the backup of all office electronic files and data.

Sourced for quotations from vendors, Follow up with vendors to facilitate delivery of goods on time.

Data entry- Supervised all online data entry, creating templates for data entry.

Transcribing - transcription of recorded audios into text

Coordination and logistics committee / secretariat ; Pan African International Conference “Towards Mental Health Policy & Practices On psycho trauma; Africa Solutions To Africa Problems” - July 2011

Secretariat /communication committee; 3rd Regional Conference / Training on Psycho trauma, Healing and Reconciliation held at the Catholic University of Eastern Africa, Nairobi, Kenya from 5th July – 9th July 2010.

Achievements

Supported effectively staff in assigned project based work and preparing workshops.

Helped in the arrangement of the first UoN PhD Colloquium 2012 held at Silver springs.

Maintained good, productive contact with clients and company staff.

Managed all online data entry and transcribing.

Planned and coordinated two successful international conferences with a capacity of more than 1,200 participant

4. Enumerator

Kenya National Bureau Of Statistics AUGUST - 2008

Data sourcing and collection through interview, data correlation, data coding/encoding, data entry, record keeping and quality management

5. WorldStar Environmental Organization

Field Officer MARCH 2007

Planning, management and implementation of environmental community based projects

Monitoring, evaluation and reporting

6. C.R.E.D.O Foundation

Consultant NOVEMBER 2006

National Civic Education Program in 5 districts [N.C.E.P2]

Facilitator on Human rights, Constitution, Governance and Democracy

EDUCATION

[2007] Worldstar Environmental Organization. Environmental studies.

Certificate in Environmental studies

[2003-2005] Crossworld Institute Of Professionals

Business Administration.

Diploma in business administration

Certificates in accounting packages.

Microsoft Office suite

[1994-1998] St Joseph Allamano High School

High school education.

Kenya Certificate of Secondary Education

[1986-1993] Reverend Ikingi Boarding School

Primary education.

Kenya Certificate of Primary Education

SEMINARS / WORKSHOPS ATTENDED

Strategic management

Challenges facing the economy and business sector.

Effects of political transition

Young professionals and the business world today

VOLUNTEER EXPERIENCE

1999 HABITAT FOR HUMANITY

HOBBIES

Creative writing

Reading

Travelling

REFERENCES

1. Ngobia Benjamin

Afrika Nasaha Productions

Tel: +254-*********

Email: adjqmx@r.postjobfree.com

2. Mrs. Grace Kariuki Flamingo Tiles Kenya Ltd Tel: +254-*********

Email: adjqmx@r.postjobfree.com

3. Dr. Lincoln Imbugwa Khasakhala

Africa Mental Health Foundation

Tel: +254***-****** / +254*********

Email: adjqmx@r.postjobfree.com

Contact this candidate