PROFESSIONAL SUMMARY

Goal Achieving Meeting/Conference Planner with proven expertise in Project Management, Sourcing and Client Services.

PROFILE

Over 10 years of medical communications experience

Key point of contact for clients and physicians

Producer of meetings, conferences and events on time/on budget

Excellent coordination and time management skills

EXPERIENCE

Total Event Management, Inc., Englewood, NJ June 2002 – Present

Independent Meeting Planner/Project Manager

Project/Account Manager overseeing execution of several large meetings from inception to final reconciliation and acted as liaison between client and meeting planner

Organized and executed domestic/international Sales Training Conferences/Seminars, Trade Shows, Product Launch Meetings, VIP Retreats, Grand Openings and National/Regional Executive Board Meetings (50-1000+ attendees)

Planned and executed various meetings such as; Investigator Meetings, Sales Training Meetings, CME Symposia, Advisory Board Meetings and Dinner Meetings for various pharmaceutical companies and non-pharmaceutical private organizations

Achieved maximum savings for meetings including hotels, ground transportation, off-site events, receptions, all entertainment and client concessions through skillful negotiation.

Reconciled vendor/attendee/faculty expenses; managed budgets; aggregated spending reports

Recruited physicians as speakers for meetings, as well as coordinated their travel arrangements, ground transportation and hotel arrangements for each meeting

Shipped all meeting materials to arrive in a timely manner

Utilized Cvent to generate budgets, reports, attendee lists, uploading documents and reconciliation.

BCD Meetings & Events October 2015 – June 2016

Meeting Manager – Remote Position

Produced successful Ancillary Meetings in conjunction with Medical Congresses from inception to final reconciliation which included Global Advisory Boards, Closed Research Updates, Webcasts, Congress Symposia, Corporate Suites and Investigator Meetings

Constructed registration sites to be sent out to various attendee types

Procured best rates and concessions for clients by negotiating all hotel contracts to effectively optimize savings

Qualified/Contracted DMC’s, audio visual production companies, and supervised on-site temporary staff all within specified budgetary parameters

Generated arrival/departure manifests, rooming lists, meeting specifications, and attendee correspondence and maintained event management database for all meetings

Organized meal functions being mindful of PhRMA guidelines and meal/hotel caps for those attendees from outside the US

Thomson Physicians World, Secaucus, NJ January 2001 - June 2002

Medical Education Conference Director

Project management for the execution of all aspects of CME and promotional domestic/international meetings such as; Speaker Training, Investigator Meetings, Satellite Symposia, World Congresses and Advisory Boards (20-500+ attendees)

Conducted site searches and negotiated vendor contracts (hotels/restaurants, audio visual companies, destination management companies); reconciled vendor expenses

Arranged hotel accommodations, travel arrangements/manifests, ground transportation, food & beverage, audio visual, attendee registration and attendee rooming lists

Liaison between program teams (Program/Account Management), central service teams (Production, Editorial, CME) and faculty to ensure internal/external Client satisfaction

Produced attendee correspondence such as; invitations, confirmation/ticket/welcome packets

Provided on-site management and repeatedly commended for high quality service as well as adhering to all PhRMA guidelines

The Wella Corporation, Montvale, NJ October 1995 - December 2000

Event Manager

Organized and executed domestic/international Sales Training Conferences/Seminars, Trade Shows, Product Launch Meetings, VIP Retreats, Grand Openings and National/Regional Executive Board Meetings (50-1000+ attendees)

Conceived and planned incentive trip for distributors resulting in a 25% increase

in sales across all categories based on assigned quotas

Developed training and counseling strategies to improve motivation among employees, improving morale and increasing productivity 100%

Facilitated and coordinated special events for employees worldwide; site selection, vendor contracting, catering, invitations, special guest speakers, temporary staffing, recreational tours, entertainment and onsite management

Researched and analyzed travel agency’s billing history with company discovering consistent overbilling. Selected new agency saving 40% in travel expenditures

Negotiated contracts with airline and 5-star property for National Sales Meeting reducing expenditures by 46% over previous years

EDUCATION

Bergen Community College, Paramus, NJ

Major: Business Administration

SKILLS AND TRAINING

Experienced in CVent, StarCite, Metron, Windows 10, MS Office (Outlook, Excel, Word, Access & PowerPoint) and Internet Explorer

Events Management and Hospitality Reservation Systems such as ICM (International Conference Management) and Passkey

Event Management, Presentation Skills and Time Management Courses

Six hours of HCP Compliance Training (both Domestic and International)

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